Indian Army Department Of Military Affairs Karaoke System Tender 2026 – Short Pro EBW 56S, 1.5mm Copper Wire
Bid Publish Date
30-Sep-2026, 9:22 am
Bid End Date
16-Oct-2026, 10:00 am
Location
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a bundle of equipment under the Short Pro EBW 56S category, including a Karaoke System with all accessories, false pocket ceiling estimation with assy, Modular Counter estimate, 4-channel power amplifier, and 1.5mm copper wire. The scope implies multi-item delivery with potential quantity adjustments up to 25% during contract execution. Bidders must demonstrate organizational stability, supply experience to government bodies, and OEM authorization. This procurement emphasizes data sheet accuracy and malware-free hardware assurance.
Technical Specifications & Requirements
- No formal technical specifications listed in the tender text; bidders must rely on the Data Sheet uploaded with the bid and ensure it matches product parameters.
- Required documents include: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (certified by bank).
- Mandatory data-sheet alignment with offered product, and evidence of regular manufacture/supply to Central/State Govt/PSU for 3 years prior to bid opening.
- Manufacturer Authorization must accompany bids where distributors act as resellers; include OEM contact details.
- Malicious Code Certificate must confirm no embedded malware that could impair hardware or software functionality.
Terms & Eligibility
- Option Clause allows ±25% quantity variation at contract placement and during currency, with delivery time recalculation subject to a minimum of 30 days.
- Bidder must be free from liquidation or bankruptcy; provide an undertaking to this effect.
- Experience: 3 years’ prior supply of similar category products to government entities; primary product value governs bunch bids.
- Data sheet verification is mandatory; mismatches may lead to bid rejection.
- OEM authorization and Malicious Code Certificate are mandatory prerequisites for bid submission.
Key Specifications
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- Product/Service: Karaoke System with all accessories, Est of False Pocket ceiling with assy, Est of Modular Counter, 4 Channel Power Amplifier, 1.5mm copper wire
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- Experience: 3 years in manufacturing/supplying same or similar category products to Government bodies
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- Documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
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- Data Sheet: Upload with bid; must match offered product specifications
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- Security: Malicious Code Certificate confirming absence of embedded malicious code
Terms & Conditions
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Option Clause: +/- 25% quantity during contract, with extended delivery proportional to quantity change, min 30 days
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GSTIN/PAN and bank details required; data sheet alignment mandatory
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3 years government sector experience; OEM authorization for distributors
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Malicious Code Certificate mandatory; data sheet verification critical
Important Clauses
Payment Terms
Not explicitly stated; bidders should anticipate standard government terms including acceptance-based payments and certified bank guarantees per contract
Delivery Schedule
Delivery period linked to original delivery order; option-driven quantity changes affect lead times with minimum 30 days
Penalties/Liquidated Damages
Not specified in text; expect standard LD clauses in contract for delays and non-compliance
Bidder Eligibility
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3 years of regular manufacturing/supply to Central/State Govt Organizations or PSUs for similar category products
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OEM authorization when bidding via authorized distributors or service providers
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Not under liquidation, receivership, or bankruptcy; provide an undertaking
Tender Data
Bid Details
Quantity
6
Category
Short Pro EBW 56S
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
39
Past Performance
20 %
Warranty Period
1 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Short Pro EBW 56S , Karaoke System with all , Est of False Pocket ceiling with all assy , Est of Modular Counter , 4 Channel Power Amplifier , 1.5mm copper wire
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
DARJEELING
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | DARJEELING | DARJEELING | - | - | 1 | 15 | - |
Authority Records
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Documents 9
GeM-Bidding-9965820.pdf
Main Document
Other Documents
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Other Documents
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Other Documents
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Other Documents
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Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
12
Corrigendum Updates
3 Updates Update
Update
Update
Extended Deadline
16-Oct-2026, 4:30 am
Opening Date
17-Oct-2026, 4:30 am
Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
OEM Authorization Certificate
OEM Annual Turnover
Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the Indian Army karaoke system tender in 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if bidding through distributors. Upload the product Data Sheet, and provide a Malicious Code Certificate. Ensure 3 years of government supply experience and match offered data with the data sheet to avoid rejection.
What documents are required for government procurement of karaoke equipment?
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, OEM authorization (if applicable), Data Sheet aligned to offered product, and a Malicious Code Certificate. Also provide evidence of 3 years government supply experience and relevant contracts.
What are the essential technical requirements for the data sheet?
The Data Sheet must exactly reflect the offered karaoke system, false pocket ceiling estimate, modular counter, 4-channel amplifier, and 1.5mm copper wire, with model numbers, wattage, and build specs; mismatches may lead to bid rejection.
How does the option clause affect delivery timelines for quantity changes?
Option clause allows +/- 25% quantity change. Delivery time is recalculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days; extended delivery may apply up to the original delivery period.
What is required for OEM authorization in this tender?
Submit an OEM authorization form/certificate detailing vendor details, including name, designation, address, email, and phone number, to prove legitimate distribution or service capability for government procurement.
What is the significance of the Malicious Code Certificate in this bid?
The certificate confirms hardware and software lack embedded malware that could impair functions or damage equipment; failure to provide may disqualify the bid and trigger rejection during technical evaluation.
What experience criteria must bidders meet for government category products?
Bidders must demonstrate 3 years of regular manufacturing/supply of similar products to Central/State Government or PSUs, with contract copies for each year supporting quantities supplied.
When is data sheet alignment critical for bid acceptance in this tender?
Data Sheet must align with offered product parameters at bid submission; any unexplained mismatch could render the bid liable for rejection during technical evaluation.