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Northern Coalfields Limited Transmission Oils and Hydraulic Oils Tender Sonbhadra Uttar Pradesh ISO VG EP 680 2025

Bid Publish Date

20-Nov-2025, 8:04 pm

Bid End Date

11-Dec-2025, 8:00 pm

Bid Opening Date

11-Dec-2025, 8:30 pm

EMD

₹56,498

Value

₹1,14,53,316

Location

SONBHADRA , UTTAR PRADESH

Progress

Issue20-Nov-2025, 8:04 pm
AwardPending
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Quantity

92400

Category

TRANSMISSION OIL C4 SAE 10

Bid Type

Two Packet Bid

Key Highlights

  • • OEM warranty certificates required at delivery
  • • Scope limited to supply of transmission and hydraulic oils
  • • 25% quantity option for deviation during/after contract with adjusted delivery period
  • • MSE purchase preference available for eligible manufacturers
  • • Nationwide after-sales service with local service centers in INDIA

Categories 14

TRANSMISSION OIL PHOTOGRAPHIC CAMERAS HYDRAULIC MOBIL OIL GEAR LUBRICATING OILS MACHINE OIL HYDRAULIC OIL HYDRO FLUID LUBRICANT LUBE OIL CONING OIL LUBRICANT PRODUCT GEAR OIL

Tender Overview

Northern Coalfields Limited invites bids for the supply of specialized lubricants including Transmission Oil C4 SAE 10, Hydraulic Oil ISO VG 68 (HLP 68), SPL antiwear gear oil ISO VG EP 680, and Transmission Oil C4 SAE 30 for field use across its mining operations in Sonbhadra, Uttar Pradesh. Estimated contract value is ₹11,453,316 with an EMD of ₹56,498. Scope is strictly the supply of goods, with potential quantity adjustments up to 25% during or after contract formation. OEM warranty certificates are required at delivery and after-sales service must be available nationwide. This tender includes MSE purchase preference under the government policy, subject to manufacturer eligibility and documentation.

Technical Specifications & Requirements

  • Products: Transmission oil C4 SAE 10, Hydraulic oil ISO VG 68 (HLP 68), Gear oil ISO VG EP 680, and Transmission oil C4 SAE 30.
  • Quality/Certification expectations: OEM warranty certificates to be provided at delivery; service network with installation, commissioning, training, troubleshooting, and maintenance support in India.
  • Delivery terms: scope limited to goods supply with delivery timeframes aligned to purchase orders; option clauses allow up to 25% quantity variation with corresponding delivery period adjustments.
  • Price/Value indicators: Estimated value ₹11,453,316 and EMD ₹56,498 to accompany bid.
  • Special clauses: adherence to purchaser’s option to modify quantity and extended delivery calculations; MSE preference may apply if conditions met.

Terms, Conditions & Eligibility

  • EMD: ₹56,498; must be submitted as specified in bid terms.
  • Scope: Only supply of goods; no service scope.
  • MSE Purchase Preference: Eligible manufacturers may gain 25% value preference if within policy; traders excluded.
  • Warranty: OEM warranty certificates required; warranty period aligned with product specifications from final acceptance or post-installation.
  • After-sales: Seller must have established service network in INDIA for installation, commissioning, training, troubleshooting, and maintenance; service centers near consignee destination to be disclosed.

Key Specifications

  • Product names: Transmission Oil C4 SAE 10, Hydraulic Oil ISO VG 68 (HLP 68), Gear Oil ISO VG EP 680, Transmission Oil C4 SAE 30

  • Estimated value: ₹11,453,316

  • EMD amount: ₹56,498

  • Delivery scope: Only supply of Goods

  • Standards/labels: OEM warranty certificates required, service network in INDIA

  • Clause: Option to increase/decrease quantity up to 25% with corresponding delivery time adjustments

Terms & Conditions

  • EMD of ₹56,498 required with bid submission

  • 25% quantity variation permitted with adjusted delivery period

  • MSE purchase preference may apply if bidder/manufacturer criteria met

Important Clauses

Payment Terms

Payments to be as per purchase order terms; EMD paid upfront with bid.

Delivery Schedule

Delivery period to commence from last date of original delivery order; extended period calculated as (Increase/Original) × Original days, minimum 30 days.

Penalties/Liquidated Damages

Penalties apply for delayed deliveries as per contract terms; LD provisions to be defined in purchase order.

Bidder Eligibility

  • Manufacturer of the offered product eligible for MSE preference

  • Not a trader for MSE-based procurement

  • Evidence of OEM authorization and warranty support in INDIA

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar lubricant supply

4

Financial statements demonstrating financial capacity

5

EMD deposit receipt or payment proof

6

Technical bid documents and OEM authorizations

7

OEM warranty documentation

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for transmission oils tender in Sonbhadra UP 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹56,498, OEM authorizations, and technical compliance documents. The bid includes 25% quantity adjustment and requires OEM warranty certificates. Ensure you are a manufacturer for MSE preference eligibility and provide India-based after-sales support details.

What documents are required for lubricant supply bid in UP?

Required documents include GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD payment proof, OEM authorization, and OEM warranty certificates. These must accompany the technical bid to participate in the procurement.

What are the technical oil specifications for this tender?

Products include Transmission Oil C4 SAE 10, Hydraulic Oil ISO VG 68 (HLP 68), Gear Oil ISO VG EP 680, and Transmission Oil C4 SAE 30. Bidders should confirm OEM warranty terms and that oils meet vendor specifications and any IS/ISO labeling required by the purchaser.

When is the delivery period and how are extensions calculated?

Delivery starts after the last date of the original delivery order. If quantity extends, extension is ((increased quantity/original quantity) × original delivery period) with a minimum of 30 days; purchaser may extend up to the original delivery period.

What is the EMD amount for this lubricant tender in UP?

The EMD required is ₹56,498. Payment must be documented with the bid submission, typically via online transfer or demand draft as per tender terms, and returned once final contract is executed or as per policy.

What warranty and after-sales support are required for bidders?

Bidders must provide OEM warranty certificates at delivery and assure an India-wide after-sales network including installation, commissioning, training, and maintenance, with service centers near the consignee destination to ensure timely support.

What is the MSE purchase preference criteria in this tender?

MSE preference applies to manufacturers of the offered product; traders are excluded. If L-1 is non-MSE and MSE offers within L-1+15%, MSE bidders may be invited to match the L-1 price for up to 25% of total value under the policy.

What is the estimated contract value and scope of supply?

Estimated contract value is ₹11,453,316 for the supply of four oil products; scope is strictly the purchase and delivery of goods, with option to adjust quantities up to 25% during/after contract at contracted rates.

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