Social Welfare (Sanik Kalyan) UP Catering Service Tender 2025 – Veg Breakfast Dinner Lunch, 3.4656M, EMD ₹35K
Bid Publish Date
13-Nov-2025, 11:41 am
Bid End Date
27-Nov-2025, 5:00 pm
EMD
₹35,000
Value
₹34,65,600
Location
Progress
Tender Overview
The Uttar Pradesh Social Welfare (Sanik Kalyan) Department invites bids for event-based catering services in Uttar Pradesh. The scope covers veg breakfast, lunch, dinner, and special packet meals for events, with an estimated contract value of ₹3,465,600 and an EMD of ₹35,000. The procurement includes flexible contract quantity/duration adjustments up to 25% at issue, and a later 25% cap post-issuance. The bid emphasizes service delivery for multiple meal types at events, not tied to a fixed site in the data. The opportunity targets approved bidders capable of organizing low-to-mid complexity catering for government events, with specific emphasis on vegetarian meals and packet options.
Technical Specifications & Requirements
- Service category: Catering service (Event Based) including Veg Breakfast, Veg Lunch, Veg Dinner, Special Packet meals.
- No explicit product-level specifications available in BOQ; terms reference flexible scope and service delivery requirements.
- Key commercial terms include Option Clause (up to 25% quantity/duration adjustment) and Excess Settlement allowing extra charges up to a defined percentage of item-level value, with mandatory documentation at invoice.
- EMD amount: ₹35,000. Estimated value: ₹3,465,600. No detailed delivery locations or timelines provided in data.
- Buyer-added SLA notes indicate a file attachment for terms; no further technical standards specified.
Terms, Conditions & Eligibility
- EMD: ₹35,000.
- Option Clause: Contract quantity/duration can be increased up to 25% at contract issue and after issuance.
- Excess Settlement: Additional charges allowed up to a specified percentage of the item-level total, with supporting documents required during invoice.
- Service provider must declare applicability of excess charges during invoice and adhere to the total invoice cap.
- No start/end dates, site locations, or payment terms specified in the data; bidders should seek clarifications during bid participation.
Key Specifications
-
- Category: Event-based vegetarian catering (breakfast, lunch, dinner, special packet)
- Estimated value: ₹3,465,600
- EMD: ₹35,000
- Option Clause: quantity/duration adjustments up to 25% (pre/post contract issuance)
- Excess settlement: additional charges up to a defined percentage via invoice with supporting documents
- Standards/Policies: Not specified; bidders should note absence of concrete technical specs and seek clarifications
-
- Delivery scope: Not location-specific in data; requires event-based service delivery capabilities
- Documentation: Mandatory invoice documentation for excess charges; declaration of applicability required
-
- Timeline: Start/end dates not provided; bidders must confirm delivery timelines upon bid submission
Terms & Conditions
-
EMD amount and submission process must be clearly outlined by bidder
-
Option Clause permits up to 25% quantity/duration variation
-
Excess settlement allows extra charges with supporting documents
Important Clauses
Payment Terms
No explicit payment terms provided; bidders should await clarifications and ensure invoicing aligns with excess settlement provisions.
Delivery Schedule
Delivery schedule is not specified; bidders must confirm event dates and meal service windows during bid submission.
Penalties/Liquidated Damages
No LD/penalty terms disclosed in data; bidders should seek terms during clarification to assess risk.
Bidder Eligibility
-
Experience in catering services for government or public events
-
Financial capability to handle approx. ₹3.46 million contract value
-
Ability to provide vegetarian meals (breakfast, lunch, dinner, special packets) for events
Tender Data
Bid Details
Quantity
100
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
11
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Catering service (Event Based) - BREAKFAST DINNER LUNCH; Veg; Special packet
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-8580221.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Update
Extended Deadline
27-Nov-2025, 11:30 am
Opening Date
27-Nov-2025, 12:00 pm
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for catering services on government/government-aided events
Financial statements or turnover proof indicating capability to handle ₹3.4656M value
EMD submission proof of ₹35,000
Technical bid/documentation indicating compliance with event-based catering
OEM/brand authorizations (if any) for proposed vendors
Any SLA or contract delivery documentation referenced in buyer attachments
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for UP catering service tender in 2025 with veg meals
Bidders must submit GST, PAN, experience certificates, and financials along with EMD ₹35,000. Ensure vegetarian meal capability (breakfast, lunch, dinner, special packets) and readiness for event-based delivery. Seek clarification on start dates and delivery locations; adhere to option clause up to 25% changes.
What documents are required for UP Social Welfare catering procurement
Required documents include GST registration, PAN, and experience certificates for government catering, financial statements showing capacity to handle ₹3.4656M, EMD proof of ₹35,000, technical bid, and any OEM authorizations or brand confirmations if applicable.
What are the specific standards or certifications for UP catering bid
No explicit technical standards are listed; bidders should confirm IS/standards during clarification. Ensure compliance with general government catering norms, food safety certifications, and ability to document excess settlement charges with proper invoices.
When is the EMD required for the UP catering opportunity
EMD of ₹35,000 is required as part of bid submission. Provide payment proof via online or DD per tender terms, and ensure EMD validity through the bid submission date to maintain eligibility.
What is the scope of the 25% option clause for UP catering
The contract allows a 25% increase in quantity or duration at issuance, with bidders binding to revised terms. After issuance, adjustments remain capped at 25%. Include planning for scalable meal provisions accordingly.
What is the excess settlement clause for UP catering service
Excess settlement permits additional charges up to a defined percentage of the item-level total, including addons. Vendors must declare applicability in the invoice and attach mandatory supporting documents to justify extra charges.
What are the payment terms for the UP event catering contract
Current data lacks explicit payment terms; bidders should await clarifications and negotiate terms during final contract, ensuring alignment with excess settlement invoicing and delivery milestones once provided.
How to verify eligibility for catering tenders in Uttar Pradesh
Verify government experience in event-based catering, demonstrate financial capacity for ₹3.4656M contracts, and provide vegetarian meal capabilities. Ensure GST/PAN validity, and gather experience certificates from prior government or large-scale events.