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Social Welfare (Sanik Kalyan) UP Catering Service Tender 2025 – Veg Breakfast Dinner Lunch, 3.4656M, EMD ₹35K

Bid Publish Date

13-Nov-2025, 11:41 am

Bid End Date

27-Nov-2025, 5:00 pm

EMD

₹35,000

Value

₹34,65,600

Location

BULANDSHAHR , UTTAR PRADESH
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Progress

Issue13-Nov-2025, 11:41 am
Corrigendum20-Nov-2025
AwardPending
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Quantity

100

Bid Type

Two Packet Bid

Categories 3

FOODS AND DRINKS BREAKFAST CATERING SERVICE

Tender Overview

The Uttar Pradesh Social Welfare (Sanik Kalyan) Department invites bids for event-based catering services in Uttar Pradesh. The scope covers veg breakfast, lunch, dinner, and special packet meals for events, with an estimated contract value of ₹3,465,600 and an EMD of ₹35,000. The procurement includes flexible contract quantity/duration adjustments up to 25% at issue, and a later 25% cap post-issuance. The bid emphasizes service delivery for multiple meal types at events, not tied to a fixed site in the data. The opportunity targets approved bidders capable of organizing low-to-mid complexity catering for government events, with specific emphasis on vegetarian meals and packet options.

Technical Specifications & Requirements

  • Service category: Catering service (Event Based) including Veg Breakfast, Veg Lunch, Veg Dinner, Special Packet meals.
  • No explicit product-level specifications available in BOQ; terms reference flexible scope and service delivery requirements.
  • Key commercial terms include Option Clause (up to 25% quantity/duration adjustment) and Excess Settlement allowing extra charges up to a defined percentage of item-level value, with mandatory documentation at invoice.
  • EMD amount: ₹35,000. Estimated value: ₹3,465,600. No detailed delivery locations or timelines provided in data.
  • Buyer-added SLA notes indicate a file attachment for terms; no further technical standards specified.

Terms, Conditions & Eligibility

  • EMD: ₹35,000.
  • Option Clause: Contract quantity/duration can be increased up to 25% at contract issue and after issuance.
  • Excess Settlement: Additional charges allowed up to a specified percentage of the item-level total, with supporting documents required during invoice.
  • Service provider must declare applicability of excess charges during invoice and adhere to the total invoice cap.
  • No start/end dates, site locations, or payment terms specified in the data; bidders should seek clarifications during bid participation.

Key Specifications

    • Category: Event-based vegetarian catering (breakfast, lunch, dinner, special packet)
    • Estimated value: ₹3,465,600
    • EMD: ₹35,000
    • Option Clause: quantity/duration adjustments up to 25% (pre/post contract issuance)
    • Excess settlement: additional charges up to a defined percentage via invoice with supporting documents
    • Standards/Policies: Not specified; bidders should note absence of concrete technical specs and seek clarifications
    • Delivery scope: Not location-specific in data; requires event-based service delivery capabilities
    • Documentation: Mandatory invoice documentation for excess charges; declaration of applicability required
    • Timeline: Start/end dates not provided; bidders must confirm delivery timelines upon bid submission

Terms & Conditions

  • EMD amount and submission process must be clearly outlined by bidder

  • Option Clause permits up to 25% quantity/duration variation

  • Excess settlement allows extra charges with supporting documents

Important Clauses

Payment Terms

No explicit payment terms provided; bidders should await clarifications and ensure invoicing aligns with excess settlement provisions.

Delivery Schedule

Delivery schedule is not specified; bidders must confirm event dates and meal service windows during bid submission.

Penalties/Liquidated Damages

No LD/penalty terms disclosed in data; bidders should seek terms during clarification to assess risk.

Bidder Eligibility

  • Experience in catering services for government or public events

  • Financial capability to handle approx. ₹3.46 million contract value

  • Ability to provide vegetarian meals (breakfast, lunch, dinner, special packets) for events

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Catering service (Event Based) - BREAKFAST DINNER LUNCH; Veg; Special packet

Authority Records

SOCIAL WELFARE DEPARTMENT

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Documents 4

GeM-Bidding-8580221.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for catering services on government/government-aided events

4

Financial statements or turnover proof indicating capability to handle ₹3.4656M value

5

EMD submission proof of ₹35,000

6

Technical bid/documentation indicating compliance with event-based catering

7

OEM/brand authorizations (if any) for proposed vendors

8

Any SLA or contract delivery documentation referenced in buyer attachments

Corrigendum Updates

2 Updates
#1

Update

20-Nov-2025
#2

Update

20-Nov-2025

Extended Deadline

27-Nov-2025, 5:00 pm

Opening Date

27-Nov-2025, 5:30 pm

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for UP catering service tender in 2025 with veg meals

Bidders must submit GST, PAN, experience certificates, and financials along with EMD ₹35,000. Ensure vegetarian meal capability (breakfast, lunch, dinner, special packets) and readiness for event-based delivery. Seek clarification on start dates and delivery locations; adhere to option clause up to 25% changes.

What documents are required for UP Social Welfare catering procurement

Required documents include GST registration, PAN, and experience certificates for government catering, financial statements showing capacity to handle ₹3.4656M, EMD proof of ₹35,000, technical bid, and any OEM authorizations or brand confirmations if applicable.

What are the specific standards or certifications for UP catering bid

No explicit technical standards are listed; bidders should confirm IS/standards during clarification. Ensure compliance with general government catering norms, food safety certifications, and ability to document excess settlement charges with proper invoices.

When is the EMD required for the UP catering opportunity

EMD of ₹35,000 is required as part of bid submission. Provide payment proof via online or DD per tender terms, and ensure EMD validity through the bid submission date to maintain eligibility.

What is the scope of the 25% option clause for UP catering

The contract allows a 25% increase in quantity or duration at issuance, with bidders binding to revised terms. After issuance, adjustments remain capped at 25%. Include planning for scalable meal provisions accordingly.

What is the excess settlement clause for UP catering service

Excess settlement permits additional charges up to a defined percentage of the item-level total, including addons. Vendors must declare applicability in the invoice and attach mandatory supporting documents to justify extra charges.

What are the payment terms for the UP event catering contract

Current data lacks explicit payment terms; bidders should await clarifications and negotiate terms during final contract, ensuring alignment with excess settlement invoicing and delivery milestones once provided.

How to verify eligibility for catering tenders in Uttar Pradesh

Verify government experience in event-based catering, demonstrate financial capacity for ₹3.4656M contracts, and provide vegetarian meal capabilities. Ensure GST/PAN validity, and gather experience certificates from prior government or large-scale events.

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