GEM

Navodaya Vidyalaya Samiti Facility Management Services Tender Baleswar Odisha 2025 Lump Sum Security Housekeeping MES

Bid Publish Date

29-Nov-2025, 5:07 pm

Bid End Date

09-Dec-2025, 6:00 pm

EMD

₹1,30,410

Value

₹48,72,060

Location

BALESWAR , ODISHA

Progress

Issue29-Nov-2025, 5:07 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Exact contract scope: lump-sum facility management for residential campuses including housekeeping, security, mess helpers, matron, driver, and JSA
  • • Consumables included in contract cost; bidder must supply all required consumables
  • • EMD amount: ₹130,410 with RTGS/internet banking option; proof of payment mandatory
  • • Variation clause permits ±25% change in quantity or duration at issue and post-issuance
  • • Excess settlement mechanism allows additional charges up to a defined percentage with mandatory documentation
  • • ATC document and SOW file uploaded; bidders must review for mandatory compliance
  • • No BOQ items present; tender relies on SOW/ATC for technical expectations
  • • Location-specific procurement: Baleswar, Odisha; alignment with state procurement norms

Categories 9

OFFICE MANAGEMENT FACILITY SERVICE OTHER SERVICE SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT HOSPITALITY RELATED SERVICES SAFETY MANAGEMENT REAL ESTATE SERVICE SAFETY CONSULTANCY

Tender Overview

Organization: Navodaya Vidyalaya Samiti (Department of School Education and Literacy) at BALESWAR, ODISHA 756001. Service category: Lump-sum Facility Management for residential premises, covering housekeeping, security services, mess helper, matron, driver, JSA, with consumables provided by the service provider and included in contract cost. Estimated value: ₹4,872,060; EMD: ₹130,410. No BOQ items reported. Scope implies on-site management of residential facilities and allied support staff. Key differentiator: integrated service delivery within a single contract, with consumables included. Unique terms include quantity/duration variation up to 25% and “excess settlement” provisions for add-ons. Location-based tender in Odisha supports local deployment and compliance with state procurement norms.

Technical Specifications & Requirements

  • Service types: residential facility management, housekeeping, security services, mess helper, matron, driver, JSA (Junior Security Assistant)
  • Contract form: Lump sum; consumables to be supplied by bidder and included in contract cost
  • Payment/EMD: EMD ₹130,410; online RTGS/internet banking option available; beneficiary details provided; bid to include transfer proof
  • Variation clauses: 25% increase/decrease permissible at contract issue and post-issuance; excess settlement enables limited additional charges with documented support
  • SOW/ATC: SOW attached; no technical specifications in data; bidders must rely on scope documents and SOW for operational compliance
  • Location: on-site deployment at residential sites in Odisha; no delivery timelines specified; incumbent experience in multi-role facility management is implied

Terms, Conditions & Eligibility

  • EMD: ₹130,410; payment via RTGS/online with proof
  • Scope of work: integrated residential FM including housekeeping, security, mess, matron, driver, and JSA; consumables included
  • Variation rights: contract quantity/duration may shift by up to 25%; acceptance required
  • Excess settlement: optional extra charges allowed within declared limits; require supporting documents
  • ATC/SOW: reference to uploaded ATC document and scope file; bidders must review for compliance
  • Submission docs: standard bid submission with online payment proof and bid details; GST/PAN and eligibility to participate per T&Cs

Key Specifications

  • Service categories: residential facility management, housekeeping, security, mess helper, matron, driver, JSA

  • Contract type: Lump sum, consumables included in contract cost

  • EMD: ₹130,410; online RTGS/internet banking acceptable

  • Variation: ±25% quantity or duration; bidder must accept revised terms

  • Excess settlement: add-on charges allowable with documentation; total invoice within agreed excess limit

  • ATC: Review uploaded ATC document and SOW for exact obligations

Terms & Conditions

  • EMD of ₹130,410 required with online transfer proof

  • Lump-sum contract; consumables included

  • Quantity/duration may vary up to 25% at contract issue and post-issuance

Important Clauses

Payment Terms

EMD payable ₹130,410; online RTGS/internet banking accepted; bidder to include transfer proof with bid

Delivery Schedule

No explicit delivery timeline provided; scope focuses on on-site residential FM deployment under lump-sum contract

Penalties/Liquidated Damages

No explicit LD details provided in data; reliance on ATC for penalty framework

Bidder Eligibility

  • Proven experience in residential facility management across multiple staff roles

  • Financial capacity to support lump-sum FM with consumable provisioning

  • Compliance with RTGS/online payment submission and documentation

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Closed: 4 April 2025
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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing relevant residential FM work

4

Financial statements / turnover proof

5

EMD payment receipt / online transfer proof

6

Technical bid documents aligned with SOW/ATC

7

OEM authorizations (if applicable) and security service licenses

8

Any other documents specified in the ATC and Terms & Conditions

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for Navodaya Vidyalaya Samiti facility management tender in Baleswar Odisha 2025

Bidders must meet eligibility criteria including prior residential FM experience, GST registration, PAN, and financials. Submit EMD of ₹130,410 via RTGS, proof of payment, and technical bid aligned with the SOW/ATC. Ensure consumables are included in the lump-sum price and review the 25% variation clause before submission.

What documents are required for the Baleswar FM tender submission in Odisha

Required documents include GST certificate, PAN card, experience certificates for residential FM, financial statements, EMD payment proof, technical bid per ATC, and any OEM authorizations or licenses. Ensure SOW/ATC references are included and the bid clearly states consumables are provided by the bidder.

What are the technical specifications for security and housekeeping in this Odisha tender

The tender scope covers security services, housekeeping, mess helper, matron, driver, and JSA under a lump-sum contract with consumables included. Specific performance standards are detailed in the uploaded ATC/SOW; bidders must align staffing, qualifications, and compliance to those terms.

When is the bid submission deadline for the Odisha residential FM tender

Exact submission deadline is not provided in the data; bidders should monitor the procurement portal for latest dates. Ensure EMD payment proof and technical bid are prepared in advance, with consumables included and the 25% variation clause understood prior to submission.

What are the payment terms and EMD details for the Odisha FM tender

EMD amount is ₹130,410; payment can be made online via RTGS or internet banking to SBIN 0007980, Principal account. Submit transfer proof with bid and reference bid number; post-award, payment terms follow the contract as per ATC and T&C.

What is the excess settlement clause in this Navodaya Vidyalaya Samiti tender

Excess settlement allows added charges within a defined percentage of the item-level total value, including addons, with mandatory supporting documents. The total invoice must stay within the approved excess settlement percentage; bidder must declare applicability during invoice creation.

What should bidders review in the ATC and SOW for Odisha FM services

Bidder must review the uploaded ATC document and SOW to confirm scope, staffing requirements, and compliance expectations. Ensure alignment with lump-sum pricing, consumable inclusion, and the 25% variation rights; prepare documents accordingly for submission.

Is consumable provisioning included in the contract cost for this tender

Yes. The category specifies consumables to be provided by the service provider and included in the contract cost, so the lump-sum bid must account for all consumables without separate charges.

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