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Surat District Panchayat Toys Procurement Board Games or Magic Board with Bands Surat Gujarat 2025

Bid Publish Date

18-Oct-2025, 5:07 pm

Bid End Date

31-Oct-2025, 6:00 pm

Value

₹1,79,000

Location

SURAT , GUJARAT

Latest Corrigendum Available

Progress

Issue18-Oct-2025, 5:07 pm
Corrigendum28-Oct-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

895

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirement: logo printing as per buyer specification
  • • Technical context: Board Games or Magic Board With Bands (V2) marketed for toys under government procurement
  • • Experience criteria: 3 years in similar govt/PSU supply with contract copies
  • • Advance sample process: 2 samples within 5 days of award; approval or modification within 5 days
  • • Delivery terms: option to increase quantity up to 25% and extend delivery period with calculations
  • • Penalty/LD details: not specified; verify during bid submission

Categories 3

TOYS GAMES TOYS AND GAMES

Tender Overview

The procurement is issued by the Surat District Panchayat under the Panchayats And Rural Housing Department Gujarat for the purchase of Board Games or Magic Board With Bands (V2) in the category of Toys. Estimated value is ₹179,000 for the project, located in Surat, Gujarat 394101. The tender emphasizes supplier eligibility, logo printing per buyer’s requirements, and a formal process for advance sample approval prior to bulk manufacturing. The buyer reserves the right to adjust quantities by up to 25% during contract performance and to extend delivery time accordingly. Bidder familiarity with government procurement and ability to align with sample-based approvals are critical for success.

Technical Specifications & Requirements

  • Product: Board Games or Magic Board With Bands (V2), color variations for Board and Rubber Bands
  • Category: Toys; no BOQ items currently listed, indicating a possibly small-scope or pilot order
  • Delivery & lead time: delivery period tied to last date of original delivery order; option to adjust via extended delivery; minimum extension calculation ensures supply continuity
  • Sample process: require 2 advance samples within 5 days of award; buyer approval or modification list within 5 days; bulk supply must follow approved samples; delay in approvals may shift delivery without LD
  • Qualification signals: experience in supplying to Central/State Govt or PSUs for at least 3 years; primary product value must meet this criterion in bunch bids
  • Brand/identity: logo printing accountability per buyer’s requirement; OEM or reseller involvement allowed with documentation

Terms, Conditions & Eligibility

  • EMD: not specified in data; bidders should confirm exact deposit requirements during bid submission
  • Quantity flexibility: up to 25% variation during order placement or currency of contract
  • Delivery risk: extended delivery period allowed with calculated time formula; no liquidated damages detailed here
  • Experience criterion: minimum 3 years govt/procurement exposure; provide contract copies showing supply to govt/PSU for each year
  • Documentation: include proof of prior govt supply, logo printing compliance, and advance sample submission records
  • Warranty/aftercare: not explicitly stated; ensure supplier can meet buyer-specified sample-based conformance
  • Payment terms: not specified in the data; bidders should verify payment schedule in the tender terms

Key Specifications

  • Product category: Board Games or Magic Board With Bands (V2)

  • Colour specifications: Colour(Board) and Colour(Rubber Bands) as a physical characteristic

  • Estimated value: ₹179,000

  • Delivery flexibility: 25% quantity variation permitted

  • Advance sample submission: 2 samples within 5 days of award

  • Govt procurement experience: minimum 3 years with contract copies

Terms & Conditions

  • Delivery variation allowed up to 25% and extended delivery period rules

  • Advance sample approval required within 5 days of award

  • 3 years govt/PSU supply experience mandatory with contract copies

  • Logo printing per buyer requirement and brand compliance

  • Documentation must include GST, PAN, and financials; sample records

Important Clauses

Payment Terms

Not specified in available data; verify in tender terms; prospective bidders should obtain exact terms during bid submission.

Delivery Schedule

Delivery begins from the last date of original delivery order; extended period via option clause with time calculation: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

No LD specified here; bidders should confirm penalty terms in final tender documents.

Bidder Eligibility

  • Minimum 3 years of regular govt/PSU supply experience with relevant contracts

  • Proof of contracts showing yearly quantity fulfillment

  • Capability to print logos as per buyer specifications

Documents 3

GeM-Bidding-8492431.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Physical Characteristics Colour(Board) Green, Red
Physical Characteristics Colour(Rubber Bands) Green, Red, Dark Blue, Yellow

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates showing govt/PSU supply for 3 years

4

Financial statements demonstrating turnover adequate for tender value

5

EMD/Security deposit details (if applicable in final tender terms)

6

Technical bid documents confirming product compliance with board game/toy category

7

OEM authorization or reseller agreements (if applicable)

8

Sample approval records and logos printing confirmation

Corrigendum Updates

1 Update
#1

Update

28-Oct-2025

Extended Deadline

31-Oct-2025, 6:00 pm

Opening Date

31-Oct-2025, 6:30 pm

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid in Surat district toys tender for board games 2025

Bidders must submit GST, PAN, 3-year govt/PSU supply contracts, financial statements, and advance sample proofs. Ensure logo printing compliance and provide OEM/reseller authorizations if applicable. The tender requires advance samples within 5 days of award and approval or modification within 5 days.

What documents are required for board games tender in Surat

Required documents include GST registration, PAN, experience certificates of govt/PSU supply for 3 years, financial statements showing capacity, EMD details (as applicable), technical bid demonstrating product compliance, and OEM authorizations or reseller agreements if used.

What are the technical specs for board games with bands in Gujarat

Product category specifies Colour(Board) and Colour(Rubber Bands) as key physical characteristics; no additional dimensions listed. Suppliers should confirm packaging, safety certifications, and toy standards during bid submission and sample development.

When is advance sample submission required for this tender

Two advance samples must be submitted within 5 days of contract award. The buyer will approve or provide modification requirements within 5 days; bulk supply must follow approved sample or revised specifications, delaying delivery otherwise.

What is the quantity variation permitted in this tender

The purchaser reserves the right to increase or decrease quantity up to 25% of bid quantity at contract placement and during currency at contracted rates, with extended delivery time calculated accordingly.

What experience is required for eligibility in Gujarat govt toys tenders

Bidders or their OEMs must have regularly manufactured and supplied similar category products to Central/State Govt organizations or PSUs for at least 3 years prior to bid opening; provide contract copies for verification.

Are logo and branding requirements mandatory for this procurement

Yes. The seller must print the logo as per the buyer’s requirement; ensure branding aligns with tender specifications and provide proof of printing fixtures or templates during submission.

What delivery terms apply if extended due to sample delays

Delivery period is reset to a new term if buyer approval is delayed; however, the extended time follows the original delivery period logic, with minimum 30 days adjustment when calculating the extension.