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Western Coalfields Limited Illumination of OB Dumps Lighting Towers Chandrapur Maharashtra 2025

Bid Publish Date

27-Dec-2025, 5:16 pm

Bid End Date

12-Jan-2026, 10:00 am

EMD

₹58,800

Value

₹46,98,277

Location

CHANDRAPUR , MAHARASHTRA

Latest Corrigendum Available

Progress

Issue27-Dec-2025, 5:16 pm
Corrigendum07-Jan-2026
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Unique contract structure allowing up to 25% quantity or duration fluctuation
  • • 3 mobile lighting towers with 8x400W LED luminaries per unit
  • • Trolley-mounted 5KVA DG sets for continuous 12-hour daily operation
  • • Location-specific requirement at HOE Patch, Nee.., Chandrapur, Maharashtra
  • • Bid must include GST-compliant full price including all taxes; exclude PF & ESI
  • • No BOQ items available; readiness for turnkey illumination services and maintenance

Categories 8

TROLLEY DISCRETE COMPONENTS AD FILM WIND MILL ENERGY PROJECT SERVICES LED LUMINARIES LIGHTING EMG MACHINE

Tender Overview

Organization: Western Coalfields Limited, under Coal India Limited, seeks service delivery for illumination of OB dumps at HOE Patch of Nee.., Chandrapur, Maharashtra. Project scope includes 3 mobile lighting towers, each with 8x400 watt LED luminaries, trolley-mounted 5KVA DG sets, operating 12 hours daily for a 365-day period. Estimated value is ₹46,98,277 with an EMD of ₹58,800. The contract quantity and duration may adjust up to ±25% as per the buyer’s option. Bidders must quote inclusive of GST, with detailed price breakup uploaded.

Technical Specifications & Requirements

  • Core assets: 3 mobile lighting towers, each with 8x400W LED luminaries.
  • Power: 5KVA DG sets, trolley mounted, biosecure and road-transportable.
  • Duty cycle: 12 hours per day, throughout a 365-day contract.
  • Location: HOE Patch, Nee.., Chandrapur, Maharashtra (441205).
  • Documentation: Bid must include complete price breakup excluding PF/ESI; AS-IS site conditions and operating schedule required.
  • ATC/ATC-related terms indicate flexible quantity/duration up to 25%; price quotations to cover all taxes and duties.
  • No BOQ items published; bidders should assume turnkey service for lighting installation, operation, and routine maintenance if specified in terms.

Terms & Eligibility

  • EMD: ₹58,800 to accompany bid.
  • Payment terms: Quote rate for complete work including GST; PF/ESI excluded from quoted amount; upload price breakup.
  • Quantity/duration adjustment: Buyer may adjust by up to 25%; acceptance required if revised.
  • Delivery/performance: No explicit delivery date; performance to cover 12 hours/day operation for 365 days.
  • Compliance: Provide standard contractual terms; ensure GST registration and valid financial documents.
  • Generic ATC clauses: Include opportunity to view/adhere to uploaded ATC document.
  • BOQ: No items listed in the BOQ; bidders should prepare a comprehensive service bid for illumination, power, and maintenance needs.

Key Specifications

    • Mobile lighting towers: 3 units, each with 8x400W LED luminaries
    • Power solution: trolley-mounted 5KVA DG sets
    • Operational hours: 12 hours/day for 365 days
    • Location/installation: Chandrapur district, Maharashtra; Nee.. HOE Patch
    • GST/Tax: bid to include GST; PF/ESI excluded from quoted amount
    • ATC clause: quantity/duration can vary up to 25%

Terms & Conditions

  • EMD amount: ₹58,800 to be submitted with bid

  • Rate to include complete work; GST included, PF/ESI excluded

  • Quantity/duration adjustments up to ±25% allowed

Important Clauses

Payment Terms

Quote must include GST; PF & ESI not included; price breakup uploaded

Delivery Schedule

No explicit delivery date; operation to commence for 12 hours daily over 365 days

Penalties/Liquidated Damages

Not specified in provided terms; standard Ld/penalties may apply per contract

Bidder Eligibility

  • Experience in providing mobile lighting towers or similar illumination services

  • GST registration & financial capability to sustain 365-day operations

  • Capability to supply and operate 5KVA DG sets with 12-hour daily duty cycle

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar illumination projects

4

Financial statements (last 2-3 years)

5

EMD payment receipt/document

6

Technical bid document and methodology for mobile lighting towers

7

OEM authorizations or equipment certifications (if applicable)

Corrigendum Updates

1 Update
#1

Update

07-Jan-2026

Extended Deadline

12-Jan-2026, 10:00 am

Opening Date

12-Jan-2026, 10:30 am

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for illumination tender in Chandrapur Maharashtra 2025

Bidders should submit GST registration, PAN, experience certificates, financial statements, and EMD of ₹58,800. Include a GST-inclusive rate for complete work, excluding PF/ESI. Upload a detailed price breakup and compliance with ATC terms. Ensure 3 mobile lighting towers meet 8x400W LED specifications.

What documents are required for Chandrapur lighting tender

Required documents include GST certificate, PAN, last 2-3 years financials, experience certificates for similar projects, EMD receipt, technical bid with methodology for mobile lighting towers, and OEM authorizations if applicable. Ensure bidder qualifies for 12-hour daily operation across 365 days.

What are the technical specs for LED luminaries in tender

Each tower must have 8x400W LED luminaries with compatibility to 5KVA DG sets. While no detailed lumen or efficiency values are published, bidders should demonstrate lumen output and power draw compatible with 12-hour daily operation, plus maintenance accessibility for on-site OB dump illumination.

When is the delivery/duty period for the Chandrapur project

The contract requires operation for 12 hours per day over a 365-day period. No specific start date is published; bidders should plan for year-long continuous service, with readiness to mobilize quickly and sustain daily illumination during night hours.

What are the EMD requirements for this procurement

An EMD of ₹58,800 is required. Payment should be in the form of a bid bond or online transfer as per tender instructions. Ensure the EMD is valid for the entire bid validity period and accompanies the technical bid submission.

How to handle quantity flexibility in this tender

The buyer may increase or decrease contract quantity or duration up to 25%. Bidders must accept revised quantities or durations and adjust pricing accordingly, maintaining compliance with GST and overall project scope for illumination services.

What standards or certifications are required for this project

While explicit standards aren’t listed, bidders should provide equipment compliant with relevant electrical safety norms, validate DG set operation, and ensure LED luminaries meet performance and safety expectations. Include OEM authorizations where applicable and ensure GST-compliant pricing.