Hqids DMA Chilled Water Cooling Coil ATU-3 Tender South Andaman 2025 - EMD ₹22,656
Bid Publish Date
26-Nov-2025, 3:29 pm
Bid End Date
06-Dec-2025, 4:00 pm
EMD
₹22,656
Location
Progress
Quantity
1
Bid Type
Two Packet Bid
Categories
2
Tender Overview
Organization: Hqids, Department of Military Affairs. Procurement: Chilled water based cooling coil ATU-3. Location: South Andaman, Andaman & Nicobar - 744101. Estimated value/EMD: EMD ₹22,656; no BOQ items listed. Quantity flexibility: 25% up or down, with extension rules tied to original delivery period. Tender scope focuses on replacement or supply of ATU-3 cooling coil components under military premises, with delivery timelines adjusted from the date of the original delivery order. This tender requires strict adherence to option clauses and delivery calculations, ensuring suppliers plan for potential quantity fluctuations. Unique clause handling delivery period adjustments tied to the option clause is a standout element.
Technical Specifications & Requirements
- Product name: Chilled water based cooling coil of ATU 3
- Location for supply/installation: South Andaman, Andaman & Nicobar
- EMD: ₹22,656 (required to participate)
- Official terms: Option to increase/decrease quantity up to 25% of bid/contract quantity; delivery period adjustments calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
- Delivery timing note: Extended delivery periods possible; final timing depends on extended period calculations and last date of original/extended delivery order
- BOQ status: No items enumerated in BOQ; aspirants must infer scope from title and terms and prepare accordingly
- Standards/Compliance: Not specified in provided data; bidders should review bid terms for any implicit compliance requirements
Terms, Conditions & Eligibility
- EMD/Performance security: ₹22,656 required as bid security
- Quantity variance: Purchaser may modify quantity by ±25% during contract; rates remain the contracted rates
- Delivery schedule: Commences from the last date of the original delivery order; extended delivery period rules apply
- Payment terms: Not specified in data; bidders should verify during bid submission
- Documentation: Ensure submission of required bid documents per tender terms; OEM authorizations and technical compliance may be implied by department terms
- Eligibility indicators: No explicit experience or turnover thresholds provided; bidders should anticipate standard government supplier prerequisites and verify on portal
Key Specifications
-
Product/service names: Chilled water based cooling coil, ATU-3
-
Quantities: Up to ±25% variation allowed; exact quantities not listed in BOQ
-
Estimated value: Not disclosed; EMD amount ₹22,656 indicates scope
-
Experience: Not explicitly stated; expect standard government procurement experience for HVAC components
-
Quality/standards: No explicit standards listed; bidders should confirm any required certifications during submission
-
Delivery: Initial delivery timeline tied to last date of original delivery order; extended period rules apply
-
Warranty/AMC: Not specified in data; verify in terms and conditions during bid
Terms & Conditions
-
Delivery quantity may vary by up to 25% during and after contract
-
EMD of ₹22,656 required for bid submission
-
Delivery period adjustments use (Additional quantity ÷ Original quantity) × Original delivery period with minimum 30 days
Important Clauses
Payment Terms
Not specified in data; bidders should seek explicit payment terms during bid submission
Delivery Schedule
Delivery starts from the last date of the original delivery order; option-based extension possible with calculated additional time
Penalties/Liquidated Damages
Not specified; bidders should verify LD provisions at bid stage
Bidder Eligibility
-
GST registration active
-
Experience in supplying HVAC cooling coils or ATU components
-
Financial stability evidenced by recent financial statements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Chilled water based cooling coil of atu 3
Authority Records
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Documents 3
GeM-Bidding-8565556.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Experience certificates (relevant supply of cooling coils or ATU components)
Financial statements (last 2-3 years)
EMD submission proof (DD/bank guarantee or online payment receipt)
Technical bid documents
OEM authorization letters (if applicable)
Any existing BIS/ISI/ISO certifications or product standards documentation (if specified later)
Frequently Asked Questions
Key insights about ANDAMAN & NICOBAR tender market
How to bid for the chilled water cooling coil ATU-3 tender in South Andaman 2025
Bidders must submit GST, PAN, experience certificates, financials, and EMD ₹22,656 via approved mode. Review option clause for ±25% quantity and delivery-time calculations. Ensure OEM authorizations if applicable and provide technical bid detailing coil specifications and installation readiness for ATU-3.
What documents are required for Hqids cooling coil procurement in Andaman
Required documents include GST certificate, PAN, experience certificates in HVAC coil supply, last 2-3 years financial statements, EMD proof, technical bid, OEM authorizations, and any product standards documentation. Verify if ISI/BIS certifications are requested during bid submission.
What are the delivery terms for the ATU-3 cooling coil tender in 2025
Delivery begins from the last date of the original delivery order; option to increase quantity by 25% with a calculated extension. If extended, new delivery time = (Additional/Original) × Original delivery period, minimum 30 days, and may extend to the original period under option clause.
What are the EMD requirements for the South Andaman HVAC tender
EMD amount is ₹22,656. Submit through the specified payment mode as part of the bid. EMD acts as security to ensure performance; ensure the amount format matches portal requirements and validity period aligns with bid submission window.
What installation standards are required for ATU-3 coils in this procurement
Not explicitly listed in data. Bidders should prepare coil components compatible with standard HVAC installation practices for ATU-3 units and inquire about any required standards (e.g., IS/ISI) during bid submission.
How is quantity variation handled in this Hqids tender
Quantity variation up to 25% is permissible during contract at contracted rates. The extension time calculation uses (Additional quantity ÷ Original quantity) × Original delivery period, with a 30-day minimum; ensure planning for potential schedule shifts.
When will the payment terms be finalized for the cooling coil supply
Specific payment terms are not listed in the provided data; bidders should await notification and confirm terms during bid submission or pre-bid clarification with the Department of Military Affairs.
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Documents 3
GeM-Bidding-8565556.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS