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Uttar Pradesh Secondary Education Department Allahabad Record Management Service Tender 2026 - Per File Based Solution

Bid Publish Date

10-Jul-2026, 7:35 pm

Bid End Date

25-Jul-2026, 3:00 pm

EMD

₹22,000

Location

ALLAHABAD , UTTAR PRADESH
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Progress

Issue10-Jul-2026, 7:35 pm
AwardPending
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Quantity

20000

Bid Type

Two Packet Bid

Key Highlights

  • • Record Management Service on a per-file basis for Uttar Pradesh Secondary Education Department, Allahabad
  • • EMD amount explicitly stated as ₹22,000
  • • 25% quantity/duration flexibility permitted by contract terms (ATC)
  • • No BOQ items available; reliance on per-file scope and service delivery capability
  • • Lump-sum adaptation allowed with provider consent; governance under government procurement terms
  • • Delivery location: Allahabad, Uttar Pradesh; sector: education records management
  • • No start/end dates provided; bidders should propose implementation timelines and staffing models
  • • Emphasis on handling government school/education department records

Tender Overview

Organization: Uttar Pradesh Secondary Education Department, Location: Allahabad, Uttar Pradesh 210010, Product/Service: Record Management Service - Per File Based. The tender seeks file-by-file record management support within the district, with no BOQ items listed and an EMD of ₹22,000. The procurement is positioned for data/records handling in the education sector, with a potential scale up via the 25% quantity/duration option. The absence of start/end dates and the lack of BOQ detail indicate a flexible engagement model and a focus on per-file processing capability.

Technical Specifications & Requirements

  • No explicit technical specifications provided; bidders must demonstrate capability for per-file record management.
  • Scope indicator: per-file based service contract with optional scope expansion up to 25% under ATC terms; lumpsum adaptation allowed with provider consent.
  • EMD: ₹22,000 to accompany technical bid; qualification relies on ability to handle government record management tasks in a school/education department context.
  • Delivery/Implementation context: location in Allahabad, Uttar Pradesh; service delivery framed around file handling, indexing, archiving, retrieval, and basic documentation support within the Secondary Education Department remit.
  • Experience indicators not specified; bidders should prepare to demonstrate prior government/education sector record management capabilities and scalable processes.

Terms, Conditions & Eligibility

  • EMD: ₹22,000; must be submitted as prescribed (DD/online as applicable).
  • Key clause: Buyer may increase/decrease contract quantity or duration up to 25% at contract issue and post-issuance; lumpsum contracts may include up to 25% value increase with consent.
  • BOQ: Not provided; no itemized quantities or schedules; bidders must rely on per-file processing capacity.
  • Delivery terms: not specified; bidders should indicate typical turnaround times per file and scalable staffing plans.
  • Documentation: standard bid documents plus evidence of capability in record management for government departments; financial standing to be demonstrated via statutory filings.
  • Warranty/penalties: not specified; bidders should propose service level expectations and potential LD terms in their proposals.

Key Specifications

  • Record management service by file basis with no explicit technical specs

  • Per-file handling, indexing, archiving, retrieval, and basic documentation support

  • EMD: ₹22,000

  • Contract scope flexibility up to 25% (quantity or duration)

Terms & Conditions

  • EMD ₹22,000 required with bid submission

  • 25% scope modification allowed at contract issue and during execution

  • Per-file based service contract; no BOQ items provided

Important Clauses

Payment Terms

PT terms tied to per-file processing deliverables; provider may request milestone-linked payments per negotiated per-file basis with clarity on turnaround times

Delivery Schedule

Delivery expectations to be defined in bid; bidders to propose per-file processing timelines and staffing deployment plan for Allahabad

Penalties/Liquidated Damages

Not specified; bidders should include SLAs, response times, and LD framework in their proposals

Bidder Eligibility

  • Experience in government/education record management projects

  • Demonstrated financial stability and turnover suitable for service contracts

  • Ability to deploy staff and process capability in Allahabad, UP

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Record Management Service - Per File Based

Advisory Bank

State Bank of India

Payment Timelines

Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Delivery Locations

1

Delivery Cities

Prayagraj

Delivery Pincodes

211001

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Ravindra Nath211001,Patrachar Shiksha Sansthan 53 MG Marg , U.P., Allahabad-211001PrayagrajUttar Pradesh21100120000-Total Number of Months during contract period : 12

Authority Records

SECONDARY EDUCATION DEPARTMENT

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Documents 6

GeM-Bidding-9591759.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates in record management, preferably for government/education sector

4

Financial statements or turnover documentation

5

EMD submission proof (₹22,000) in prescribed format

6

Technical bid documents demonstrating capability for per-file record management

7

OEM/partner authorizations if applicable to software/tools used

8

Any relevant certifications related to data handling, privacy, or archival standards

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid on the record management tender in Allahabad UP 2026?

Bidders must submit the standard bid package with GST, PAN, EMD ₹22,000, and experience certificates for government record management. The contract allows up to 25% scope change; provide per-file SLA, staffing plan, and turnaround targets for Allahabad.

What documents are required for record management tender in UP?

Submit GST certificate, PAN card, experience certificates in government/education records, financial statements, EMD proof of ₹22,000, technical bid detailing per-file handling capability, and any OEM authorizations or data handling certifications.

What are the eligibility criteria for per-file record management tender in Allahabad?

Eligible bidders must show prior government/education records experience, demonstrate financial viability, and provide a staffing plan for per-file processing. Ability to scale up within 25% under ATC terms is advantageous.

What is the EMD amount for this UP procurement?

The EMD for this Uttar Pradesh record management tender is ₹22,000. Submit via the prescribed mode along with the technical bid; ensure the amount is valid at bid submission and payable as per procurement norms.

What delivery terms are expected for per-file record management in UP?

Bidders should propose per-file handling timelines and a deployment plan for Allahabad, including staffing ratios, mode of delivery, archival procedures, indexing standards, and data privacy measures aligned with government expectations.

Which standards or certifications are required for this UP tender?

No explicit standards are listed; bidders should reference applicable data handling/privacy practices and propose adherence to standard archival procedures. Include any relevant certifications (data security, privacy, or records management) in the technical bid.

How can scope change be implemented under ATC terms for this tender?

The buyer may adjust contract quantity or duration by up to 25% at contract issue and during execution. Any increase requires mutual consent; ensure your proposal includes a flexible pricing model to accommodate such changes.

What happens if no BOQ items are listed for this tender?

Without a BOQ, bidders must demonstrate capability for per-file processing, with clear SLAs, per-file pricing models, and scalable staffing. Provide detailed methodology for file indexing, retrieval, and archival workflows applicable to government records.

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