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State Secretariat West Bengal Panchayat & Rural Development Department Desktop Computer, MFM, UPS & Office Suite Tender 2025

Bid Publish Date

29-Dec-2025, 4:22 pm

Bid End Date

02-Feb-2026, 6:00 pm

Location

24 PARAGANAS NORTH , WEST BENGAL

Latest Corrigendum Available

Progress

Issue29-Dec-2025, 4:22 pm
Corrigendum23-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

8

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Categories 5

UPS ATM MACHINE MICRO CONTROLLER SOFTWARE

Tender Overview

The State Secretariat, under the West Bengal Panchayat & Rural Development Department, invites bids for IT hardware and software including Entry and Mid Level Desktop Computers, Multifunction Machines (MFM) and Line Interactive UPS with AVR, plus Office Suite Software. The scope covers supply, installation, testing, and commissioning at the prescribed consignee address, with mandatory delivery, driver media, and OEM authorizations. Additional ATC requires antivirus for 2 units (10-user pack, 3 years validity) and a Wireless Router & Access Point for desktops. The procurement emphasizes OEM pre‑loaded OS, IS 550/ISO alignment where applicable, and on‑site OEM warranty, with option clauses for quantity adjustments up to 25%. The estimated value and EMD are not disclosed in the provided data, but the tender targets standard government procurement procedures and post‑award support.

Technical Specifications & Requirements

  • Product categories: Entry and Mid Level Desktop Computers, Multifunction Machines (MFM V2), Line Interactive UPS with AVR (V2), and Office Suite Software (V3).
  • Required features: Factory pre‑loaded OS, RAM and storage specifications, monitor availability and display specs, printer/printing capabilities, scanning, and connectivity options.
  • Accessories: Antivirus for 2 units (10‑user pack, 3‑year validity), Wireless Router & Access Point for desktops, driver media, and manuals.
  • Service scope: Supply, Installation, Testing, Commissioning at consignee address, with OEM warranties on‑site.
  • Compliance: BOQ items not enumerated; ensure ISO/IEC compatibility, standard office IT equipment compliance, and appropriate licensing for Office Suite.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in the provided data; bidders must reference bid terms for exact amount.
  • Delivery: Mandatory installation and commissioning; option clause allows quantity variation up to 25% with extended delivery timelines as described.
  • Payment: Terms not specified; expect standard government terms (milestone/BCD). Ensure warranty support during the contract period.
  • Documents: GST registration, PAN, experience, manufacturer authorizations, technical compliance certificates, OEM warranty, and installation reports.
  • Warranty: On‑site OEM warranty for desktops, MFMs, and UPS; battery warranty details not fully specified.
  • Compliance: 02 antivirus units, 01 wireless router/access point; delivery of media and manuals.

Key Specifications

  • Entry and Mid Level Desktop Computers

  • Multifunction Machine (MFM) V2

  • Line Interactive UPS with AVR (V2)

  • Office Suite Software V3

  • Factory pre‑loaded Operating System by Desktop OEM

  • RAM specification (GB) as per tender, storage (SSD/HDD) details required

  • Monitor availability and display technology

  • HDMI ports, cabinet form factor, optical drive, and audio interface details

  • Printer/scanning capabilities; Auto duplexing; paper handling specs

  • Cloud storage provision (GB) as per tender

  • On-site OEM warranty; battery warranty terms

Terms & Conditions

  • Option clause permits +/- 25% quantity variation with extended delivery timelines.

  • Mandatory installation, testing, and commissioning at consignee address.

  • 02 units antivirus (10-user pack, 3 years) and 01 wireless router/access point required.

Important Clauses

Payment Terms

Payment terms follow standard government practice; exact milestones not disclosed in data.

Delivery Schedule

Delivery shall commence after last date of original delivery order; extension governed by option clause with minimum 30 days when increasing quantity.

Penalties/Liquidated Damages

LD/penalty details are not explicitly provided; reference option clause for potential delivery penalties.

Bidder Eligibility

  • Experience in supplying similar IT hardware and software to government entities

  • Valid GST registration and PAN

  • OEM authorization for listed products and OS licensing

Documents 6

GeM-Bidding-8772857.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Entry Level
PROCESSOR Processor Number AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD Plus HDD@5400 RPM, NVMe-SSD Plus HDD@7200 RPM
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 1000, 2000 Or higher
CABINET Cabinet Form Factor SMALL FORM FACTOR (7 to 13 Liters), Tower (More than 13 to 26 Liters)
CABINET Bays for Optical Drive 1, 0
CABINET Optical Drive No Optical Drive, DVD R/W
CABINET Audio Interface Type Universal 3.5 mm Audio Jack (Support for Audio-in and Audio out), Audio-in, Audio-out
PORTS Number of HDMI Ports 1 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Display Technology LED Backlit LCD (Liquid Crystal Display)
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83")
Monitor Speaker No, Yes
INPUT DEVICES Mouse Connectivity USB Wired, Wireless Or higher
INPUT DEVICES Keyboard Connectivity USB Wired, Wireless Or higher
INPUT DEVICES Type of Keyboard Standard
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates (similar supply)

4

Financial Statements / Turnover Proof

5

EMD/Security Deposit document

6

Technical Compliance Certificates (OEM authorization, OS licensing)

7

OEM authorization letters (where applicable)

8

Installation, Testing & Commissioning (IT items) reports

9

Antivirus licensing documents (2 units, 10-user pack, 3 years)

10

Wireless Router & Access Point specifications and warranty

11

Driver Media/Manuals/Accessories list

Corrigendum Updates

2 Updates
#1

Update

23-Jan-2026

Extended Deadline

02-Feb-2026, 6:00 pm

Opening Date

02-Feb-2026, 6:30 pm

#2

Update

13-Jan-2026

Extended Deadline

23-Jan-2026, 6:00 pm

Opening Date

23-Jan-2026, 6:30 pm

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for ISI/IS 550 compliant IT equipment tender in West Bengal?

Bidders must meet eligibility criteria including GST, PAN, and OEM authorizations. Provide installation capability proofs and on‑site warranty commitments. Ensure OS pre‑loaded by OEM, antivirus licenses, and required accessories. Submit bid documents and follow option clause for quantity variance, with 25% allowable increase.

What documents are required for the desktop and UPS tender in Bengal 2025?

Required documents include GST registration, PAN, company financials, experience certificates for similar delivery, OEM authorization letters, technical compliance certificates, antivirus licenses, and installation reports. Include installation and commissioning plan and driver media for all IT items.

What are the hardware specifications for desktops and MFMs in this WB tender?

Supply must include factory pre‑loaded OS, specified RAM and storage per BOQ, monitor availability, HDMI ports, optical drive, audio interface, and AV/AVR regulated UPS. Documentation should confirm IS/ISO compatibility, and warranty terms on‑site from OEM.

What is the delivery clause and extension policy for quantity changes?

The purchaser may increase/decrease quantity up to 25% at award, with delivery extending based on last delivery date. If extended, additional time = (increased quantity/original quantity) × original delivery period, minimum 30 days.

What is the antivirus licensing requirement for this procurement?

Two units of antivirus software are required, each with a 10‑user pack and a 3‑year validity for Windows 10 and above. Include licenses and media, ensuring compatibility with supplied desktops.

Which accessories are mandatory with the IT item supply in this tender?

Mandatory accessories include a Wireless Router & Wireless Access Point for desktops, along with driver media, and all required manuals. Ensure proper integration with network and security policies.