Indian Army Department of Military Affairs Tender for Misc Mechanical Assemblies and Parts - IS 550/AAA/TRTL Inspired Standards 2026
Progress
Key Highlights
- • Organizational scope: Indian Army, Department of Military Affairs
- • Product category includes multiple mechanical assemblies (oil filter, field coil, tapered bearing, release bearing, gear flywheel, piston ring repair kit, wiper arms)
- • Delivery option: Quantity adjustments up to 25% during contract and currency
- • Sample approval requirement: 5 advance samples within 5 days of award
- • Modification cycle: Buyer may specify changes after sample review within 5 days
- • Past project experience proof: Contract copies with invoices or client execution certificates accepted
- • Scope type: Goods supply only, no service or installation specified
- • No BOQ available; information presented as a category-based procurement
Tender Overview
The Indian Army, Department of Military Affairs, invites bids for the supply of assorted mechanical assemblies and parts, including ASSY OIL FILTER, FIELD COIL ASSY, BRG TAPERED ASSY, ASSY RELEASE BRG, GEAR FLYWHEEL, REPAIR KIT PISTION RING, and ASSY WIPER ARMS. The scope is limited to supply of goods with an option to adjust quantities by up to 25% during and after contract award. Delivery timelines hinge on the last date of the original delivery order, with minimum extension logic of 30 days. The tender emphasizes adherence to the option clause and requires bidders to meet past-project experience criteria through client certificates or invoices. No BOQ items are listed, suggesting a broad component supply requirement rather than a single-part call. Location and start/end dates are not disclosed in the provided data, but the procurement is positioned under the Department of Military Affairs, India.
- Organization: Indian Army (Department of Military Affairs)
- Product/Service: Supply of mechanical assemblies and repair kits (listed items in category)
- Delivery Scope: Goods supply with option to increase up to 25% of bid quantity; delivery period rules defined by original and extended periods
- Key Differentiator: Advance sample approval requirement post-award with a 5-day submission window and modification cycle; failure to approve may shift delivery timelines
- Context: Boilerplate terms include sample approval, past-project proof, and scope constraints; no fixed BOQ available
Technical Specifications & Requirements
- Scope of Supply: Exclusive supply of listed mechanical assemblies and repair components; no manufacturing services
- Option Clause: Quantity may be increased by up to 25% during contract and currency; delivery extensions calculated as (additional/original) × original period, minimum 30 days
- Sample Approval: Post-award, submit 5 samples for buyer approval; buyer to respond within 5 days with approvals or modification list
- Past Experience Documentation: Valid proof may include contract copy with invoices and bidder self-certification, client execution certificate, or third-party inspection notes
- Standards/Certifications: No explicit standards listed in the provided data; mandate focused on supply conformity and sample-based verification
- Delivery Rules: Delivery period realigned if buyer delays sample approval; no LD specified for buyer delays
- Category: Replacement/repair parts for military-grade mechanical assemblies
Terms, Conditions & Eligibility
- Scope: Bidder must supply goods only; no installation or services
- EMD: Not specified in the provided terms
- Payment Terms: Not disclosed in the supplied data
- Delivery Timeline: Defined by original delivery order; extended period computed as described in option clause
- Sample Submission: 5 days post-award; sample approval or modification list within 5 days
- Past Experience Proof: Accepts multiple documents such as contract copies with invoices, execution certificates, or third-party notes
- Documentation: Provide evidence of past performance and capability to supply the listed assemblies
- BoQ: Not available; items are listed in the category heading rather than a structured bill
- Clarifications: Bidder must comply with the buyer’s option clause and timeline adjustments
Key Specifications
-
Product/service names: ASSY OIL FILTER, FIELD COIL ASSY, BRG TAPERED ASSY, ASSY RELEASE BRG, GEAR FLYWHEEL, REPAIR KIT PISTION RING, ASSY WIPER ARMS
-
Quantities: Not specified (scope allows up to 25% quantity variation)
-
EMD/Estimated value: Not specified
-
Experience: Proof via contract copies, client certificates, or third-party releases
-
Quality/Testing: Sample-based approval prior to bulk manufacturing
-
Delivery: Based on original delivery period with option-based extensions
Terms & Conditions
-
Option to increase/decrease quantity up to 25% during contract and currency
-
Advance sample submission required within 5 days of award with 5-day review
-
Past-experience documents accepted include contracts with invoices or client certificates
-
Supply scope is limited to goods; no installation or services specified
Important Clauses
Payment Terms
Not specified in the provided data; bidders should seek clarification on payment terms within tender queries.
Delivery Schedule
Delivery period starts from the last date of original delivery order; additional time computed by (additional/original) × original period, minimum 30 days
Penalties/Liquidated Damages
Not specified in the supplied terms; bidders should confirm LD provisions in addenda or during bidder clarifications
Bidder Eligibility
-
Proof of past experience in supplying similar mechanical assemblies
-
Capability to provide advance sample approvals within 5 days of award
-
Financial stability and ability to handle 25% quantity variations
Tender Data
Bid Details
Quantity
38
Category
G278918130104 ASSY OIL FILTER
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
G278918130104 ASSY OIL FILTER , FIELD COIL ASSY , BRG TAPERED ASSY , ASSY RELEASE BRG , 275115406515 POLE SRCREW , T06560000050 GEAR FLYWHEEL , REPAIR KIT PISTION RING , ASSY WIPER ARMS
Pre-Bid & Qualification
Pre-Bid Date
12-10-2026 12:00:00
Pre-Bid Venue
PRE BID VENUE CONDUCTING BY 47 FWC WITH SAMPLE
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Ambala
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Ambala | Ambala | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10015166.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
7
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Required Documents
GST registration certificate
PAN card
Past performance proof (contract copies, invoices, execution certificates, or third-party inspection notes)
Financial statements or evidence of financial stability (as applicable)
OEM authorization or supplier certifications for listed assemblies (if required by buyer)
Technical bid documents or compliance certificates for supply of mechanical assemblies
Any other documents specified under buyer terms for goods supply
Advance sample submission documents (5 samples) plan and sample approval records
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for the Indian Army mechanical assemblies tender in 2026?
Bidders should prepare proof of past performance (contracts with invoices or client certificates) and submit goods-only supply proposals for listed assemblies. Ensure sample approval within 5 days of award, and be ready to accommodate up to 25% quantity variation during contract and currency. Clarify payment terms during pre-bid queries.
What documents are required for Indian Army supply tender participation?
Required documents include GST registration, PAN, past performance proofs (contracts/invoices), financial statements, OEM authorizations (if applicable), and technical compliance certificates for the listed assemblies. Also include advance sample submission plan and any third-party inspection notes if available.
What is the sample approval process for this tender in India?
After contract award, submit 5 advance samples within 5 days. The buyer will approve or provide a modification list within 5 days. If the buyer delays approval, the delivery period is adjusted accordingly without liquidated damages for that delay.
Are there any standards or certifications mandated for the assemblies?
The tender data does not specify explicit standards; emphasize conformity to supplier’s quality controls and ensure samples meet buyer expectations. Seek clarification on any required certifications during bid submission or pre-bid queries.
What is the scope of supply for this Indian Army procurement?
Scope is limited to the supply of listed mechanical assemblies (oil filter, field coil, tapered bearing, release bearing, gear flywheel, piston ring repair kit, wiper arms). No installation or service components are mentioned; order quantity may be adjusted by up to 25% throughout contract duration.
How does quantity variation affect delivery timelines in this tender?
Delivery extensions are calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. If the original period is under 30 days, the extension equals the original period; extensions may be applied during the ongoing contract.
What are the past experience proof options accepted for eligibility?
Acceptable proofs include contract copies with invoices and bidder self-certification, client execution certificates with contract value, or other documents like third-party inspection release notes showing project execution. Ensure documentation clearly demonstrates relevant supply experience.
Is there a fixed EMD or estimated value for this procurement in 2026?
The provided data does not specify an EMD amount or estimated contract value. Bidders should verify current EMD requirements and value ranges in the official tender clarifications or addenda issued by the Indian Army procurement body.