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GEM

Zila Panchayat Shahdol IT & Office Equipment Tender Shahdol Madhya Pradesh 2025

Bid Publish Date

14-Nov-2025, 7:16 pm

Bid End Date

29-Nov-2025, 8:00 pm

Location

SHAHDOL , MADHYA PRADESH
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Progress

Issue14-Nov-2025, 7:16 pm
AwardPending
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Quantity

140

Category

VIDEO CONFERENCE CAM

Bid Type

Two Packet Bid

Key Highlights

  • • Pricing/quantities: quantity variation up to 25% at contract placement and during currency
  • • Delivery extension logic: (increased/ original) × original days, minimum 30 days
  • • Broad procurement scope including IT hardware and office furniture
  • • No specified EMD amount or payment terms in provided data
  • • No technical standards or brands specified in current data
  • • Category-specific items include CCTV setup, interactive panels, printers, scanners, networking gear
  • • Location: Shahdol, Madhya Pradesh (484001)

Categories 29

NETWORK GATEWAY CITY SURVEILLANCE MULTIFUNCTION PRINTERS REVOLVING CHAIR SPEAKER CABLE HOTEL EQUIPMENTS AUDIO EQUIPMENT COMPUTER PRINTERS ALMIRAH AUDIO CONFERENCING SYSTEM UPS COMPUTER PERIPHERAL PANEL PORT ROUTER SURVEILLANCE EQUIPMENTS POWER NETWORKING COMPONENT SCANNER COMPUTER FURNITURE LAPTOP VIDEO TRACKING SYSTEM CAT NETWORKING EQUIPMENTS LAN PHOTOCOPIER MACHINE ATM WIFI

Tender Overview

Organization: Zila Panchayat Shahdol, Madhya Pradesh. Procurement scope includes a broad range of IT and office hardware and furnishings: computer systems, laptops touchscreen, desktop computers, GIGABIT SWITCH, LAN cables, video conference cameras, printers, sheet-feed scanners, inverters, tables, chairs, speakers, microphones, televisions, interactive flat panels, almirahs, UPS, WiFi routers, and CCTV setup. The category list signals a multi-vendor, integrated office technology and furniture rollout. The contract allows quantity adjustments up to 25% of bid quantity and contracted quantity during the currency, at the same rates. The delivery timeline will extend from the last date of the original delivery order, with a minimum extension period of 30 days. This tender targets government procurement needs in Shahdol, MP, across diverse IT and office equipment segments.

Technical Specifications & Requirements

  • 25 items potentially covered across 25% quantity variation with extension rules.
  • Scope includes a wide mix of IT hardware and office furnishings: computer systems, laptops touchscreen, desktop computers, networking gear (GIGABIT SWITCH, LAN CABLE), video conference camera, printers, scanners, UPS, inverters, WIFI ROUTER, CCTV setup, interactive flat panel, television, almirah, tables, chairs, speakers, microphones.
  • No specific technical specifications or standards are stated in the available data; procurement appears to be a broad, multi-category supply contract. The option clause indicates flexible quantities and contract extension mechanics based on the original delivery period.

Terms, Conditions & Eligibility

  • EMD details are not specified in the provided data.
  • Option clause permits up to 25% quantity increase/decrease at contract finalization and during currency, at contracted rates.
  • Delivery period adjustments follow a formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extended delivery time can be up to the original period during option exercise. Bidders must comply with these terms.
  • No explicit warranty, payment, or site installation terms are included in the available information.

Key Specifications

  • Procurement breadth covers 25 item types with flexible quantity variation up to 25%

  • Delivery timeline governed by last date of original delivery order with a minimum 30-day extension

  • No explicit technical standards or brand requirements provided in current tender data

  • Categories include: computer systems, touchscreen laptops, desktops, switches, LAN cables, video conference cameras, printers, scanners, inverters, tables, chairs, audio equipment, televisions, interactive flat panels, almirahs, UPS, wifi routers, CCTV setup

  • BoQ items show 25 total potential entries, though individual item specifications are not disclosed

Terms & Conditions

  • Option clause allows up to 25% quantity change at contract signing and during currency

  • Delivery extension formula uses (Increased quantity ÷ Original quantity) × Original delivery period with 30-day minimum

  • No explicit EMD amount or payment terms provided in the data

Important Clauses

Delivery & Quantity Variation

Up to 25% variation in quantity at contract placement and during currency; extension time calculated by the specified formula, minimum 30 days

Payment Terms

Not specified in available information; bidders should consult tender documents for terms

Warranty & Penalties

Not specified in available information; bidders should consult tender documents for warranty and LD details

Bidder Eligibility

  • Tender participation requires compliance with option clause and delivery extension mechanics

  • Experience in multi-category IT hardware and office furniture supply is advantageous

  • Proof of capability to deliver diverse items such as CCTV, interactive panels, and networking gear

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Computer systems , Laptop Touchscreen , Desktop computer , GIGABIT SWITCH , LAN CABLE , VIDEO CONFERENCE CAM , PRINTER , Sheet-Feed Scanner , INVERTOR , TABLE , CHAIR , Speaker , Microphone , Television , Interactive Flat Panel , almirah , UPS , WIFI ROUTER , CCTV SETUP

Authority Records

PANCHAYAT AND RURAL DEVELOPMENT DEPARTMENTZILLA PANCHAYAT

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Documents 4

GeM-Bidding-8590055.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Posted: 16 May 2025
Closed: 26 May 2025
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Posted: 20 August 2025
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GEM

Bill of Quantities (BOQ) 25 Items Sign in for GEM prices

#1

Computer systems

ALL IN ONE Computer SYSTEM MIN REQUIREMENT i5 13th

6 pieces Delivery: 15 days
#2

Laptop Touchscreen

LAPTOP touchscreen i5 13th GEN 8GB RAM

5 pieces Delivery: 15 days
#3

Desktop computer

DESKTOP Computer WITH 24i5 13th GEN 8GB RAM 512GB SSD

14 pieces Delivery: 15 days
#4

GIGABIT SWITCH

8 PORT GIGABIT SWITCH

7 pieces Delivery: 15 days
#5

LAN CABLE

LAN CABLE CAT-6 INDOOR 600 MTR

1 pieces Delivery: 15 days
#6

VIDEO CONFERENCE CAM

VIDEO CONFERENCE CAM 108 MP

3 pieces Delivery: 15 days
#7

PRINTER

LASER PRINTER ALL IN ONE - Print, copy, scan, Print speed up to 21 ppm

6 pieces Delivery: 15 days
#8

Sheet-Feed Scanner

S4 Sheet-Feed Scanner Up to 600 dpi Sheetfed Up to 600 dpi,/80

11 pieces Delivery: 15 days
#9

INVERTOR

INVERTOR WITH WORKING POWER OF 2 KVA AND 2 NOS 12V 180AH

5 pieces Delivery: 15 days
#10

TABLE

FURNITURE OFFICE TABLE (L-Safe) TABLE SIZE 3X5, R-1.5X3

2 pieces Delivery: 15 days
#11

CHAIR

OFFICER REVOLVING CHAIR

2 pieces Delivery: 15 days
#12

CHAIR

OFFICE CHAIR

8 pieces Delivery: 15 days
#13

CHAIR

COMPUTER CHAIR

20 pieces Delivery: 15 days
#14

Speaker

Column Speaker - Cousins Nigeria

6 pieces Delivery: 15 days
#15

Microphone

Conference Systems Chairman Unit Microphone

2 pieces Delivery: 15 days
#16

Television

ANDROID TV 4K (42 INCH)

1 pieces Delivery: 15 days
#17

Interactive Flat Panel

Interactive Flat Panel 86. Inch Multipurpose

1 pieces Delivery: 15 days
#18

almirah

office almirah

7 pieces Delivery: 15 days
#19

UPS

Computer system UPS 600Va

13 pieces Delivery: 15 days
#20

Computer systems

ALL IN ONE SYSTEM min requirement I5 12th gen 16gb rab 512 ssd

1 pieces Delivery: 15 days
#21

WIFI ROUTER

AC 23 DUAL-BAND WLAN WIFI ROUTER

1 pieces Delivery: 15 days
#22

Television

32 INCH ANDROID TV

1 pieces Delivery: 15 days
#23

CCTV SETUP

CP PLUS NVR SCH CCTV SETUP WITH AUDIO 8CAM

1 pieces Delivery: 15 days
#24

TABLE

COMPUTER TABLE

14 pieces Delivery: 15 days
#25

PRINTER

OFFICE LASER PRINTER ALL IN ONE Print, copy, scan, ADF, Duplex Print speed up to 30 ppm (black) USB, Wi-Fi, Ethernet Duplex Printing

2 pieces Delivery: 15 days

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Historical Data

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar open-market procurements

4

Financial statements showing turnover (as applicable)

5

EMD/Security deposit documentation (as specified by the procurement agency)

6

Technical bid documents demonstrating compliance with requested categories

7

OEM authorization letters (if bidding as authorized reseller or system integrator)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid in tender in Shahdol for IT equipment 2025

Bidders must submit GST, PAN, experience certificates, financial statements, EMD documents, technical bid, and OEM authorizations. The procurement spans IT hardware and office furniture; ensure compliance with the 25% quantity variation clause and meet delivery extension calculations. Review all terms for delivery timelines and payment terms.

What documents are required for Shahdol IT equipment tender 2025

Required documents include GST registration, PAN, experience certificates for similar supply, financial statements, EMD/security deposit, technical bid, and OEM authorization if applicable. Additional project-specific certifications or warranties may be requested; verify with the latest tender terms for any updates.

What are the delivery extension rules in Shahdol procurement 2025

Delivery extension follows a formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The option clause allows a 25% quantity variation during contract currency, and any extension must align with contracted rates.

Which categories are covered under Shahdol panchayat IT tender 2025

The tender covers a wide range: computer systems, touchscreen laptops, desktop computers, GIGABIT switches, LAN cables, video conference cameras, printers, sheet-feed scanners, inverters, tables, chairs, speakers, microphones, televisions, interactive flat panels, almirahs, UPS, WiFi routers, and CCTV setups.

What is the minimum delivery period in Shahdol bid 2025

The base data specifies a minimum 30-day extension for delivery beyond the original delivery period when the option clause is exercised. Exact original delivery period and penalties are detailed in the official tender terms.

How to verify eligibility criteria for MP Shahdol procurement 2025

Confirm eligibility by providing GST, PAN, experience in similar procurements, and financial stability documentation. Ensure capability to supply multiple categories (IT hardware and office furniture) and comply with the 25% quantity variation and delivery extension provisions.

What are the key standards or certifications for Shahdol procurement 2025

Current data does not specify particular standards or certifications. Bidders should check the official tender terms for any required certifications, warranties, or vendor registrations and be prepared to demonstrate compliance with applicable MP government procurement norms.

When is the bid submission deadline for Shahdol IT tender 2025

The provided data does not include a submission deadline. Bidders should refer to the official tender documents issued by Zila Panchayat Shahdol for the exact bid opening date and submission timeline, and ensure compliance with all listed documents.

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