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HPCL Rajasthan Refinery Limited Gaskets Rate Contract Barmer Rajasthan 2025 - 25% Quantity Flexibility, 4 Week Delivery

Bid Publish Date

08-Dec-2025, 5:42 pm

Bid End Date

29-Dec-2025, 6:00 pm

EMD

₹2,00,000

Location

BARMER , RAJASTHAN

Progress

RA
Issue08-Dec-2025, 5:42 pm
Corrigendum22-Dec-2025
Reverse Auction30-Jan-2026, 6:00 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 6

VALVE PARTS AND ACCESSORIES CENTRIFUGE BUCKETS SEALS GASKETS WATER SUPPLY MATERIAL RUBBER AND ELASTOMERS

Tender Overview

HPCL Rajasthan Refinery Limited invites bids for a Rate Contract for Gaskets at Barmer, Rajasthan. The contract is valid for two years from PO placement, with an indicative quantity framework under a standing order. EMD is ₹2,00,000. Delivery to site must occur within four weeks of indent. The tender follows a rate contract approach with potential quantity adjustments of up to ±25% during and after award, at contracted rates. Bidders should understand that the actual quantities will be released as per business requirements. A robust bidder scrutiny process includes vendor code creation and integrity pact compliance.

Technical Specifications & Requirements

  • No explicit technical specifications or BOQ items are provided in the tender data.
  • Key process details include using an Excel uploader to quote rates with uniform percentage changes across the Schedule of Rates.
  • EMD: ₹2,00,000; Terms emphasize alignment of SOR break-up with quoted total bid value.
  • Delivery: 4 weeks from the indent/release order by HRRL; validity window of two years.
  • Documentation for bid submission includes PAN, GSTIN, cancelled cheque, and EFT mandate; Integrity Pact signed/uploaded.
  • The contract is executed under a Standing Order/Rate Contract framework; quantities are indicative and released as required by HRRL EIC.

Terms, Conditions & Eligibility

  • Contract validity: 2 years from PO date.
  • Quantity variation: up to ±25% during/after award at contracted rates.
  • Delivery timeline: within 4 weeks of indent; extended delivery time formula applies if option exercised.
  • EMD: ₹2,00,000; mandatory GSTIN and PAN submission; EFT mandate required.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; signed Integrity Pact.
  • Rate submission: bidders must use the Excel uploader; SOR break-up must align with quoted total price.
  • Only indicative quantities; actual orders issued as per HRRL requirements.

Key Specifications

  • EMD amount: ₹2,00,000

  • Contract validity: 2 years from PO date

  • Delivery: 4 weeks from indent/release order

  • Quantity variation: +/- 25% of bid quantity

  • Rate submission: Excel uploader with uniform +/-% across SOR

  • Submission documents: PAN, GSTIN, cancelled cheque, EFT mandate, Integrity Pact

Terms & Conditions

  • EMD ₹2,00,000 required with bid submission

  • Delivery within 4 weeks from HRRL indent

  • Quantity may vary ±25% during contract at same rates

Important Clauses

Payment Terms

Not specified in provided data; payment timeline to be as per HRRL standard terms in PO

Delivery Schedule

Delivery must be completed within four weeks of the indent/release order; extended time rules apply if quantity increases

Penalties/Liquidated Damages

Not specified in data; penalties, if any, to be stated in final PO terms

Bidder Eligibility

  • Must submit PAN, GSTIN and EFT mandate

  • Must sign and upload Integrity Pact as per Buyer policy

  • Must use provided Excel uploader for rate bid and ensure SOR consistency

Documents 6

GeM-Bidding-8685136.pdf

Main Document

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Signed Integrity Pact as per Buyer policy

6

Vendor code creation documents

Corrigendum Updates

1 Update
#1

Update

22-Dec-2025

Reverse Auction Schedule

Completed

Start

30-Jan-2026, 6:00 pm

End

02-Feb-2026, 11:00 am

Duration: 65 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for gaskets tender in Barmer Rajasthan 2025 HPCL RR?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT Mandate, and sign the Integrity Pact. Use the Excel uploader to quote rates with uniform +/- across the Schedule of Rates. Ensure EMD of ₹2,00,000 is included. The contract is 2 years and delivery is within 4 weeks of indent.

What documents are required for gasket rate contract in Barmer?

Required documents include PAN, GSTIN, cancelled cheque, EFT Mandate certified by bank, signed Integrity Pact, and vendor code creation documents. Ensure all documents are scanned and uploaded with the bid per buyer terms.

What is the delivery timeline for gasket indents in HRRL Barmer?

Delivery must occur within 4 weeks from the indent/release order by HRRL. If quantity increases under option clause, additional time is calculated per formula but with a minimum of 30 days.

What is the EMD for the gasket tender in Rajasthan 2025?

The EMD amount is ₹2,00,000. Submit via the prescribed mechanism with the bid; ensure funds are available and referenced to the specific bid as per tender terms.

How does the ±25% quantity variation work for gasket procurement?

The purchaser may increase or decrease the quantity by up to 25% of the bid quantity at contracted rates during or after award. Delivery periods adjust according to the option clause with a defined formula and minimum 30 days extension.

Are there special contractual terms like integrity pact for this gasket tender?

Yes, bidders must upload a scanned signed Integrity Pact as per buyer policy. Compliance is mandatory, and non-submission may disqualify bidders from the gasket rate contract in Barmer.

What standards or specifications are specified for gaskets in this tender?

No explicit gasket specifications or standards are listed in the data. Bidders should rely on internal HPCL RR policy and verify any OEM or material compliance requirements during final PO and vendor code creation.