Indian Army OCR Based Legacy Records Digitisation System Tender West Delhi Delhi 2026 – Installation, Testing, Training and Commissioning
Bid Publish Date
08-Oct-2026, 10:45 pm
Bid End Date
19-Oct-2026, 9:00 am
Location
Progress
Key Highlights
- • Organization: Indian Army; Location: West Delhi; Category: OCR Based Legacy Records Digitisation System
- • Critical standard/requirement: Detailed Design Drawings approval within 5 days; modification list within 7 days
- • Service centres: must have or establish in-state presence within 30 days; payment contingent on evidence
- • OEM/Imported: if imported, OEM must have registered India office for after-sales support
- • Warranty: dedicated technical personnel and SLA-based service during warranty period
- • Scope: supply, installation, testing, commissioning, operator training, and statutory clearances
- • Delivery: coordination with drawing approvals may adjust delivery period; no LD for buyer-delays in approvals
- • Documentation: submission of all design, installation, and service capability proofs as per T&C
Tender Overview
The Indian Army invites bids for an OCR Based Legacy Records Digitisation System in West Delhi, Delhi. Scope includes Supply, Installation, Testing, Commissioning of the system, plus operator training and statutory clearances. Tender emphasizes post-award activities: submit Detailed Design Drawings within 5 days, with approval or modification list provided within 7 days. The contract requires alignment with approved drawings and modifications, with delivery timelines adjusted for buyer delays in drawing approval. This procurement focuses on digitising legacy records with on-site deployment and end-to-end implementation responsibilities for the bidder.
- Organization: Indian Army
- Location: West Delhi, Delhi
- Product: OCR Based Legacy Records Digitisation System
- Scope: Supply, Installation, Testing, Commissioning, Training; statutory clearances
- Key differentiator: drawing approval workflow and modification cycles before fabrication
- Delivery mechanics: timeline adjusted for design approval delays, no separate LD for buyer delay
Technical Specifications & Requirements
- Detailed Design Drawings: submit within 5 days of award; buyer to approve or provide modification list within 7 days
- OEM/import conditions: if imported, OEM must have registered Indian office for after-sales service
- Service Centre: functional within each consignee state; establish within 30 days post-award; documentary evidence required for payment release
- Warranty & SLA: dedicated technical personnel for timely servicing during warranty; SLA-based performance
- Scope: supply, installation, testing, commissioning, operator training, and any statutory clearances
Terms, Conditions & Eligibility
- EMD: amount not disclosed in available data; ensure procurement compliance per buyer terms
- Drawings: submit Detailed Design Drawings within 5 days; buyer approval or modification list within 7 days
- Service capability: establish or confirm service centre within 30 days; payment contingent on documentary proof
- Warranty support: staffing and SLA commitments for timely defect rectification during warranty period
- Import/OEM: if applicable, verify OEM authorization and India-based after-sales support
- Documentation: provide evidence of capability for end-to-end digitisation, installation, testing, and commissioning
Key Specifications
-
Product/service: OCR Based Legacy Records Digitisation System
-
Estimated value: Not disclosed in available data
-
EMD: Not disclosed in tender data
-
Standards/certifications: Not specified in data; ensure OEM authorization if imported
-
Delivery/installation: end-to-end workflow including installation and commissioning; training of operators
-
Warranty: SLA-based service with dedicated engineers during warranty period
Terms & Conditions
-
Submit Detailed Design Drawings within 5 days of award; approval or modification list within 7 days
-
Establish functional Service Centre in each consignee state; provide documentary evidence for payment
-
Imported products require OEM with registered India office for after-sales support
-
Delivery timeline may be adjusted if buyer delays drawing approval; no LD stated for buyer delay
-
Scope includes supply, installation, testing, commissioning and operator training
Important Clauses
Payment Terms
Payment shall be released upon documentary evidence of functional service centre and compliance with approved drawings; no explicit LD for buyer delays in drawings approval
Delivery Schedule
Delivery timeline to align with approval of Detailed Design Drawings; adjustments allowed for buyer's modification requirements
Penalties/Liquidated Damages
No LD explicitly stated for buyer delay; penalties to be read within bid terms; SLA compliance to govern service performance
Bidder Eligibility
-
Experience in OCR digitisation or legacy records project implementations
-
Ability to supply and commission end-to-end digitisation systems
-
Provision of service centres or plan to establish in all consignee states within 30 days
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
25
OEM Avg. Turnover
10
Past Performance
40 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
OCR Based Legacy Records Digitisation System
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
South West delhi
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | South West delhi | South West delhi | - | - | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9867100.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card
Experience certificates related to OCR digitisation / legacy records projects
Financial statements and bank solvency (as applicable)
EMD submission proof (if applicable per buyer terms)
Technical bid documents and compliance certificates
OEM authorization/authorization from OEM for digitisation systems
Service centre establishment proof or plan (within 30 days)
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for OCR based legacy records tender in West Delhi?
Bidders must submit Detailed Design Drawings within 5 days of award and wait for approval or modification list within 7 days. Ensure capability for end-to-end supply, installation, testing, commissioning, and operator training; provide OEM authorization if goods are imported and establish a service centre within 30 days. Include GST, PAN, and compliance documents in technical bid.
What documents are required for Indian Army digitisation procurement in Delhi 2026?
Submit GST certificate, PAN card, experience certificates for OCR digitisation projects, financial statements, EMD proof, technical bid documents and OEM authorisations. Provide service centre plans or proof of existing centres in each consignee state; include detailed design drawings within initial 5 days and post-approval modifications if any.
What are the key technical requirements for OCR legacy digitisation system tender in Delhi?
Core requirements include supply, installation, testing, commissioning, operator training, and any statutory clearances. If imported, OEM must have registered India office for after-sales service. Service centre capability is mandatory; establish within 30 days and document for payment release; no explicit stand-alone performance numbers provided.
When is the delivery timeline adjusted under this Indian Army tender in West Delhi?
Delivery can be rescheduled if there is a delay in approval of Detailed Design Drawings by the buyer. In such cases, the delivery period is refixed to accommodate the approval delay, and no Liquidated Damages are planned for buyer-induced delays.
What is the EMD requirement for the OCR digitisation tender in West Delhi?
The tender data do not disclose an EMD amount. Bidders should prepare to meet standard EMD submission expectations per Indian Army bid terms, and verify current EMD specifications in the official terms and conditions before submission.
What standards or certifications are required for this OCR records project in Delhi?
Specific standards are not listed in the available data. Bidders should ensure they have appropriate OEM authorisation for imported components and certifications for service capability. Prepare documentation for compliance with end-to-end digitisation system installation, testing, and operator training.
What must be included in the training and SLA for the OCR digitisation system?
Training of operators is included in the scope, along with a service level agreement for timely servicing during the warranty period. The bidder must designate dedicated technical personnel for defect rectification and ensure response times per the SLA in the bid terms.
What is the scope of supply for the Indian Army digitisation tender in West Delhi?
Scope includes Supply, Installation, Testing, Commissioning of the OCR Based Legacy Records Digitisation System, plus Operator Training and providing any statutory clearances required. The bid price should include all cost components for end-to-end delivery and commissioning.