Odisha Bhubaneswar Information & Public Relations Dept Desktop Laptop MFM Tender 2025 ISO 9001
Progress
Key Highlights
- • ISO 9001 certification required for bidder or OEM
- • OEM/Authorized Distributor authorization with complete contact details
- • Material Test Certificate to accompany supply and lab-based acceptance
- • Imported products require India-based registered office for after-sales service
- • Delivery quantity adjustment up to 25% with pro-rated extension logic
- • Bidders must meet turnover criteria over the last three financial years
Tender Overview
Organization: Commissioner-cum-secy. to Govt., i&p.r.deptt., Bhubaneswar (Odisha). Procured items include Entry and Mid Level Desktop Computers, Entry and Mid Level Laptops, and Multifunction Machines (MFM V2) under PAC-only conditions. No BOQ quantity listed; estimated value not disclosed. Location: Khordha, Odisha 751001. Key differentiators include the purchaser’s option to adjust quantity by up to 25% during bid-to-contract transition with extended delivery periods calculated per formula. The terms require compliance with certified standards and robust post-award support. This procurement emphasizes ISO 9001 certification for bidders and OEM/service provider authorization. The combination of hardware categories and PAC-only status defines a targeted IT equipment acquisition to support government information outreach.
Technical Specifications & Requirements
- Standards/Certifications: ISO 9001 certification for bidder or OEM; BIS/type test/approval certificates as prescribed; Material Test Certificate to accompany supply; OEM authorization from Authorized Distributor if applicable. Imported products require a registered Indian office for after-sales service.
- Documentation & Compliance: Upload of OEM/Service Provider authorization with contact details; submission of all required certificates with bid; failure to provide documents may lead to rejection.
- Testing & Acceptance: Material tests to be performed by Buyer’s lab; lab results govern acceptance; ensure IS0 9001 compliant processes and product traceability.
- Delivery & Support: Delivery schedule linked to original delivery order dates; additional time formula for expanded quantities; post-delivery support and service obligations as per bid terms.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25%; delivery period adjustments apply with minimum 30 days; extended period begins from last date of extended delivery order.
- Financial Eligibility: Bidder turnover must meet the minimum average annual turnover over the last three years as per bid document; provide audited balance sheets or CA/Cost Accountant certificate.
- Compliance & Documentation: ISO 9001; BIS/type tests; OEM authorization; Material Test Certificate; mandatory submission of all listed documents; non-compliance leads to bid rejection.
- Vendor Eligibility: Manufacturer/Authorized Distributor must have valid OEM relationship and Indian after-sales support; liquidations or bankruptcy disqualify bidders.
Key Specifications
-
- Product Categories: Entry and Mid Level Desktop Computers, Entry and Mid Level Laptops, Multifunction Machines MFM V2
-
- Standards: ISO 9001 certified; BIS/type test certificates; IS0 9001 compliant processes
-
- Documentation: OEM authorization, lab test certificates, material test certificate
-
- Delivery: Delivery schedule tied to original delivery order; additional time formula for quantity change
-
- Support: Indian post-sales service capability required for imported goods
Terms & Conditions
-
25% quantity variation allowed with calculated delivery extension
-
ISO 9001 certification required for bidder or OEM
-
Material Test Certificate required with supply
Important Clauses
Payment Terms
Not specified in provided data; compliance with standard government payment terms required as per bid document
Delivery Schedule
Delivery starts from last date of original delivery order; extended time calculated as (increase quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not detailed in provided data; penalties likely as per standard contractual terms in bid document
Bidder Eligibility
-
Must hold ISO 9001 certification (bidder or OEM)
-
Turnover: minimum average annual turnover over last 3 years as specified in bid document
-
OEM authorization required for distributorship or supply of goods
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | Axis Technologies and services Under PMA | Make : hp Model : HP 280 G9 MT i3 12100 Win11P 16512SSD3 WIFI 23.8" | 02-01-2026 15:45:10 | |
| 2 | ESNP Technologies Under PMA | Make : hp Model : HP 280 G9 MT i3 12100 Win11P 16512SSD3 WIFI 23.8" | 31-12-2025 12:21:09 | |
| 3 | KACIOUS SYSTEMS PRIVATE LIMITED Under PMA | Make : hp Model : HP 280 G9 MT i3 12100 Win11P 16512SSD3 WIFI 23.8" | 02-01-2026 17:22:20 | |
| 4 | KEIRESTU SMART PRO PRIVATE LIMITED Under PMA | Make : hp Model : HP 280 G9 MT i3 12100 Win11P 16512SSD3 WIFI 23.8" | 02-01-2026 13:39:57 | |
| 5 | KPS Infotech Under PMA | Make : hp Model : HP 280 G9 MT i3 12100 Win11P 16512SSD3 WIFI 23.8" | 02-01-2026 17:52:35 | |
| 6 | M/s INFOVISION SOLUTIONS Under PMA | Make : hp Model : HP 280 G9 MT i3 12100 Win11P 16512SSD3 WIFI 23.8" | 31-12-2025 14:32:26 | |
| 7 | PERFECT COMPUTER Under PMA | Make : hp Model : HP 280 G9 MT i3 12100 Win11P 16512SSD3 WIFI 23.8" | 01-01-2026 01:53:13 | |
| 8 | UNITE ENTREPRENEUR Under PMA | Make : hp Model : HP 280 G9 MT i3 12100 Win11P 16512SSD3 WIFI 23.8" | 02-01-2026 11:33:46 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | KACIOUS SYSTEMS PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Entry and Mid Level Desktop Computer,Entry and Mid Level Laptop - Notebook,Multifunction Machine MF | |
| L2 | KPS Infotech( MSE Social Category:General ) Under PMA | Item Categories : Entry and Mid Level Desktop Computer,Entry and Mid Level Laptop - Notebook,Multifunction Machine MF | |
| L3 | Axis Technologies and services Under PMA | Item Categories : Entry and Mid Level Desktop Computer,Entry and Mid Level Laptop - Notebook,Multifunction Machine MF | |
| L4 | KEIRESTU SMART PRO PRIVATE LIMITED Under PMA | Item Categories : Entry and Mid Level Desktop Computer,Entry and Mid Level Laptop - Notebook,Multifunction Machine MF |
Contract / Result Documents 1
Please sign in or create an account to view contract details and download result documents.
Tender Data
Bid Details
Quantity
15
Category
Entry and Mid Level Laptop - Notebook
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
10
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) ( PAC Only ) , Entry and Mid Level Laptop - Notebook (Q2) ( PAC Only ) , Multifunction Machine MFM (V2) (Q2) ( PAC Only )
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-8737286.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Update
Extended Deadline
02-Jan-2026, 12:30 pm
Opening Date
02-Jan-2026, 1:00 pm
Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Audited Balance Sheets or CA/Cost Accountant turnover certificate for last 3 years
ISO 9001 certificate (bidder or OEM)
OEM Authorization/Manufacturer Authorization with details
BIS license and type test certificates (as applicable)
Material Test Certificate to accompany supply
Company/Manufacturer registered office proof (for imported products requiring India support)
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for desktop laptop MFM tender in Khordha Odisha 2025?
To bid, ensure ISO 9001 certification (bidder or OEM), provide OEM authorization, attach BIS/type test certificates, and supply Material Test Certificate. Upload turnover documents covering last 3 financial years, and comply with the 25% quantity option terms. Ensure Indian after-sales support if importing.
What documents are required for Odisha IT equipment tender submission?
Submit GST and PAN, audited turnover certificates for last 3 years, ISO 9001 certificate, OEM authorization, BIS/type test certificates, Material Test Certificate, and proof of Indian after-sales support for imported items. Ensure all certificates align with bid document requirements.
Which standards and certifications are mandatory for this procurement?
Mandatory standards include ISO 9001, BIS/type test certificates, and other product-specific approvals as per bid. Bidder must provide Material Test Certificate with supply and ensure IS0 9001 compliant processes throughout manufacturing and delivery.
What is the delivery extension policy for quantity changes in this tender?
The purchaser may adjust quantity by up to 25%. Delivery periods extend proportionally using the formula: (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days.
What are the eligibility criteria for turnover and financial stability?
Bidders must show minimum average annual turnover over the last three years as indicated in the bid document, supported by audited balance sheets or CA/Cost Accountant certificates to demonstrate financial stability.
Are imported products allowed and what support is required?
Imported items require an Indian-registered office of the OEM or authorized seller to provide after-sales service; include relevant certificate in bid and ensure service capability within India.
What is the payment and acceptance process for supply?
Payment terms align with the governing bid document; ensure Material Test Certificates accompany delivery and that Buyer’s lab results determine acceptance; follow standard government payment timelines after submission and inspection results.
What is the supplier’s warranty or post-delivery support requirement?
Warranty obligations are defined in the bid; ensure OEM/Service Provider authorization and post-sales support within India; confirm warranty period and service SLAs in the bid response.