Panchayati Raj Department Bihar Sanitary Napkins Vending Machines & Incinerator Tender 2026
Bid Publish Date
16-Sep-2026, 11:46 am
Bid End Date
26-Sep-2026, 12:00 pm
Location
Progress
Key Highlights
- • Deployment flexibility: option to adjust quantity +/- 25% during and after contract
- • Delivery timeline rule: start from last original delivery date with a calculable extension
- • Incinerator with Smoke Control Unit and vending machines are the core products
- • No explicit BOQ items; bidders should prepare scalable logistics and unit pricing
- • Brand/OEM or certification requirements not specified in data; verify during bid
- • Unique focus on rural sanitation infrastructure under Bihar Panchayati Raj program
- • Standard procurement terms apply; detailed EMD, warranty, and penalties to be clarified
- • Bidder must align with local supply chains and maintenance support
Tender Overview
The Panchayati Raj Department Bihar invites bids for Sanitary Napkins Vending Machines (Q3) and a Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3). No BOQ items listed, and the estimated value is not disclosed. The tender emphasizes quantity flexibility up to 25% and extended delivery timelines, with delivery windows linked to the original schedule. This procurement targets government sanitation infrastructure across rural blocks, leveraging bulk supply to improve menstrual hygiene access. The notice highlights option clauses and delivery-rate adjustments to accommodate fluctuating demand, making supplier readiness and scalable logistics critical. Location context points to Bihar’s rural governance framework for improved public health services.
Technical Specifications & Requirements
- Product scope includes: Sanitary Napkins Vending Machines and Incinerator with Smoke Control Unit (Q3).
- No explicit technical specs or performance metrics published in the tender data.
- Key compliance cues or required certifications are not enumerated; bidders should expect standard government procurement checks and cross-verify OEM capabilities for both product lines.
- The absence of a BOQ suggests bidders must rely on standard unit pricing and delivery capacity aligned to district-level needs.
- Flexibility clauses imply integration with existing municipal sanitation programs; confirm compatibility with local power supplies and maintenance support requirements.
- Emphasize ability to scale across multiple rural locations, with service and warranty expectations to be clarified during bid stage.
Terms, Conditions & Eligibility
- Quantity can be increased or decreased by up to 25% at contract placement and during currency at contracted rates.
- Delivery time is calculated from the last date of the original delivery order; extended periods follow a formula and minimum 30 days.
- The purchaser may extend delivery duration up to the original period when exercising the option clause.
- Bidders must comply with option-based delivery adjustments; exact EMD, warranty, and payment terms are not disclosed in the data and may be part of the final contract terms.
Key Specifications
-
Product categories: 'Sanitary Napkins Vending Machines' and 'Sanitary Napkins Incinerator Machine with Smoke Control Unit'
-
Estimated value and exact quantities: not disclosed
-
Delivery flexibility: +/- 25% quantity, extended delivery period formula
-
Experience/turnover expectations: not specified; bidders should demonstrate relevant capability
-
Compliance indicators: standard governmental procurement checks; confirm OEM support
-
Warranty/AMC expectations: not detailed; verify during bid submission
Terms & Conditions
-
Quantity adjustment up to 25% at contract and during currency
-
Delivery period linked to last date of original order with calculation rules
-
Unclear EMD, warranty, and payment terms to be finalized in contract
Important Clauses
Payment Terms
Not specified in data; typical government tenders require advance or milestone payments subject to delivery and acceptance
Delivery Schedule
Delivery starts from the last date of the original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified; penalties typically apply for late delivery or non-compliance per contract terms
Bidder Eligibility
-
Demonstrated experience in supplying sanitary hygiene equipment or related sanitation hardware
-
Valid GST and PAN; financial stability to support large rural deployment
-
OEM authorization or authorized dealership where applicable
Tender Data
Bid Details
Quantity
2
Category
Sanitary Napkins Vending Machines
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Vending Machines (Q3) , Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Purbi Champaran
Delivery Pincodes
845422
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mobina Khatoon | 845422,Block Office Harsidhi , Gram Panchayat Raj- Mathlohiyar-845422 | Purbi Champaran | Bihar | 845422 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9899346.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates for similar supply or turnkey projects
Financial Statements / Turnover details for last 3 years
Earnest Money Deposit (EMD) document as per bid term
Technical Compliance Certificates (OEM authorization if applicable)
Technical bid submission documents
Any OEM authorizations or dealership certificates
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for sanitary napkins vending machines tender in Bihar 2026?
Bidders should prepare GST, PAN, experience certificates, financial statements, EMD, and OEM authorizations. The tender allows +/-25% quantity adjustments and a calculated extended delivery period. Ensure OEM support for vending and incinerator units, and align with Bihar Panchayati Raj’s rural sanitation program requirements.
What documents are required for Bihar sanitation equipment tender 2026?
Submit GST certificate, PAN card, up-to-date financial statements, prior experience certificates for similar supply, EMD submission, technical bid documents, and OEM authorization if applicable. Also include any warranty or service support credentials requested during bid submission.
What are the delivery terms for the Bihar municipal tender 2026?
Delivery starts from the last date of the original delivery order. If quantities increase, extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend up to the original period under the option clause.
What standards or certifications are required for sanitary devices tender in Bihar?
Specific standards are not listed in the data. Vendors should verify OEM certifications (OEM authorizations) and be prepared for standard government procurement checks. Ensure products meet applicable safety and hygiene compliance prior to submission.
When is the EMD payable for the Bihar procurement bid 2026?
EMD details are not disclosed in the provided data. Bidders should await the official bid document for the exact EMD amount, acceptable payment method, and submission deadline associated with the sanitation equipment contract.
What is the scope of quantity flexibility in Bihar sanitary tender 2026?
The purchaser may increase or decrease the quantity by up to 25% of bid quantity at contract placement and during the currency at the contracted rates. This requires readiness to scale manufacturing and logistics accordingly.
What should vendors verify regarding incinerator with smoke control unit tender?
Confirm compatibility with local power supply, ensure proper maintenance support, and verify that the incinerator unit includes a verified smoke control mechanism. OEM support and warranty terms should be clarified during bid submission.
How to ensure compliance with Bihar Panchayati Raj procurement?
Adhere to general government bid norms, submit all mandatory documents, demonstrate prior rural sanitation deployment experience, and provide OEM authorizations if required. Prepare a scalable supply plan to meet potential 25% quantity adjustments.