Entry and Mid Level Laptop - Notebook
N/a
PALAKKAD, KERALA
Posted:
20 February 2025
Closed:
3 March 2025
GEM
GEM
Institute Of Human Resources Development Laptop Tender Kerala - Entry/Mid Level Notebooks 2026
Progress
Issue07-Jul-2026, 11:15 am
AwardPending
Quantity
5
Bid Type
Two Packet Bid
Categories
1
Tender Overview
The Institute Of Human Resources Development (IHRD) under the Higher Education Department, Kerala, invites bids for Entry and Mid Level Laptop - Notebook procurement with an estimated value of ₹300,000. The scope centers onfactory-preloaded operating systems, specified storage and memory, processor details, and display metrics suitable for academic use in Kerala. A key differentiator is the requirement for a Kerala-based OEM/office with GST reflecting the registered Kerala address, plus documented three-year brand-specific performance. The contract includes an option to increase quantity by up to 25% at contracted rates and a minimum delivery window aligned to original timelines. The buyer emphasizes robust post-sales support with regional service capability.
Technical Specifications & Requirements
- Product category: Laptop/Notebook
- Processor: Laptop type with specific processor number
- OS: Factory pre-loaded operating system
- Memory: RAM size (GB) as per BOQ guidance
- Display: Diagonal display size (cm)
- Storage: Storage capacity (GB)
- Delivery & installation: On-site/ carry-in as applicable; service centre within Kerala state required for carry-in warranty; OEM must establish service centre within 30 days of award
- Standards & compliance: Brand-specific performance history for last 3 financial years with GeM invoices or client certificates; Kerala GST registration reflecting local address; proof of three completion certificates for similar supplies in 2023-26
- Key terms: Option to scale quantity, delivery period adjustments, and payment linked to milestone/award terms
Terms, Conditions & Eligibility
- EMD/security: Not explicitly stated in summary; bidders must align with GeM/State terms
- Eligibility: OEM or bidder must have a functional Kerala office and proven track record in supplying, installing, and commissioning the specified laptops
- Delivery: Delivery commitments tied to original delivery order with potential extension under option clause; minimum 30 days for extended period
- Warranty & service: Functional service centre in Kerala; if not present, establishment within 30 days; on-site warranty may apply for certain goods
- Documents: GST certificate (Kerala address), PAN, three completion certificates (2023-24 to 2025-26), brand performance proof, GeM invoicing history, and client references
- Penalties: Clause-driven liquidated damages and performance bonds to be clarified in final bid
- The above details emphasize local presence, brand credibility, and timely delivery to support Kerala higher education objectives
Key Specifications
-
Product/service: Entry and mid-level laptops/notebooks
-
Storage capacity: specified in GB (as per BOQ); confirm HDD/SSD type
-
RAM: exact GB as per tender line-item
-
Display: diagonal measurement in cm (approximate 14–15.6 inches typical)
-
Operating System: factory pre-loaded version specified by organization
-
Processor: laptop-type processor with exact model/number required
-
Warranty/Support: local service centre in Kerala; on-site warranty terms if applicable
Terms & Conditions
-
Option to increase/decrease quantity up to 25% at contract stage
-
Kerala-based OEM/office required with GST reflecting Kerala address
-
Service centre availability in Kerala; establishment within 30 days if absent
-
Three-year brand-specific performance evidence from Kerala projects
-
Delivery timeline aligned to original order plus extended period as per clause
Important Clauses
Payment Terms
Payment terms depend on contract award; terms specify staged payments tied to delivery milestones and submission of documentary evidence from Kerala service capability
Delivery Schedule
Delivery period may extend under option clause; additional time formula is (increased quantity ÷ original quantity) × original delivery period with a minimum of 30 days
Penalties/Liquidated Damages
Penalties will apply for delays or non-compliance as per tender terms; exact LD percentage to be detailed in final contract
Bidder Eligibility
-
Must have a registered office in Kerala with GST reflecting Kerala address
-
Proven supply/installation experience for laptops in the last 3 financial years (2023-24 to 2025-26)
-
Brand-specific performance history for identical products over prior 3 financial years, with verifiable documents
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Kottayam
Delivery Pincodes
686564
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Lincy Skaria | 686564,Model Polytechnic College, Mattakkara P.O, Kottayam Dist. Pin - 686 564 | Kottayam | Kerala | 686564 | 5 | 45 | - |
Authority Records
HIGHER EDUCATION DEPARTMENT
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 3
GeM-Bidding-9566411.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Closed:
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Local Self Government Department Kerala Entry/Mid Level Laptop Tender 2026 (Idukki) - IS/OS Preloaded, RAM, Display, Storage Standards
N/a
IDUKKI, KERALA
Posted:
24 June 2026
Closed:
6 July 2026
GEM
Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
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Historical Data
Required Documents
1
GST certificate reflecting registered office in Kerala
2
Permanent Account Number (PAN) card
3
Experience certificates showing supply/installation of similar laptops (3 completion certificates or work orders, 2023-24 to 2025-26)
4
Financial statements or turnover proof for last financial year
5
EMD submission documentation (as applicable per GeM/State terms)
6
Technical bid documents demonstrating conformance to OS, RAM, storage and display specifications
7
OEM authorization letters or proof of affiliation if bidding as reseller
8
Proof of functional Service Centre in Kerala or a plan to establish within 30 days of award
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the laptop tender in Kerala IHRD 2026?
Bidders should ensure Kerala GST registration, provide three completion certificates (2023-24 to 2025-26) for similar laptop supplies, demonstrate Kerala office presence, and submit technical bids showing OS, RAM, storage, and display specs; include OEM authorization if bidding as reseller and service capability details.
What documents are required for Kerala laptop procurement bid 2026?
Required documents include GST certificate with Kerala address, PAN card, turnover/financial statements, three completion certificates, brand performance proofs (past 3 years), GeM invoices or client references, OEM authorization, and service centre proof or plan for Kerala within 30 days.
What are the technical specifications for the laptops in this tender?
Specifications specify entry/mid-level laptops with factory pre-loaded OS, RAM (GB), storage (GB), display diagonal in cm, processor type and model, and exact OS version; ensure model is compatible with Kerala academic use and supplier provides Kerala service support.
What is the delivery timeline and option clause for quantity changes?
Delivery can be adjusted by up to 25% of bid quantity at contract placement and during contract currency; delivery period extends per formula: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
What are the brand-related eligibility criteria for this Kerala laptop bid?
Bidders must demonstrate three years of brand-specific supply experience with verifiable documents such as GeM invoices, contract copies, or client satisfaction certificates proving prior supply of identical laptops.
What are the service center requirements in Kerala for this procurement?
Bidder/OEM must have a functional Kerala service centre; if absent at bidding time, establish one within 30 days of award; payment release contingent on evidence of the service centre’s functionality.
What are the key eligibility terms for the OEM in this tender?
OEM must possess a registered, GST-registered Kerala office and provide evidence of three completed projects in 2023-24 to 2025-26; must show brand-specific performance history for the same product across the last three financial years.
How will payment terms be structured for the Kerala laptop procurement?
Payment terms align with contract milestones; likely staged payments on delivery and acceptance, subject to submission of service capability documents and completion certificates; exact percentages and dates will be defined in the award and procurement contract.
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Documents 3
GeM-Bidding-9566411.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS