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North Western Railway Toner Cartridges Procurement Jaipur Rajasthan 2026 - Printer Consumables Tender

Bid Publish Date

03-Jan-2026, 8:10 pm

Bid End Date

14-Jan-2026, 11:00 am

Value

₹60,000

Location

JAIPUR , RAJASTHAN

Progress

Issue03-Jan-2026, 8:10 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

10

Bid Type

Single Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

Organization: North Western Railway (Indian Railways) — procuring toner cartridges / consumables for printers in Jaipur, Rajasthan. Estimated value is ₹60,000.00 with no listed start/end dates. The tender targets generic cartridge items and requires OEM authorization; past performance will be considered for the last three financial years. The primary distinction is the need for supplier authorization letters from the manufacturer and a consignee inspection clause. Unique scope includes compatible replacement cartridges meeting standard OEM model numbers and minimum yield criteria. This opportunity is location-specific to Jaipur, Rajasthan and focuses on standard printer consumables suitable for office use within rail operations.

Technical Specifications & Requirements

  • Item category: Toner/Ink Cartridges / Printer Consumables
  • Product details: Class of cartridge, printer/machine brand compatibility, cartridge type, ink/toner color, OEM model numbers (printer and cartridge), and minimum yield expectations
  • Documentation expectations: OEM authorization letter from manufacturer; supplier to submit on letterhead; authorized dealer status required
  • Inspection: Consignee inspection clause indicates post-delivery verification at destination
  • Data gaps: No BOQ lines or itemized quantities are provided; emphasis on matching OEM specifications and compatibility with listed printer models
  • Compliance: Generic terms require exact model-number alignment and yield data once tender documents are opened

Terms & Eligibility

  • Authorization requirement: Bidder must be an authorized dealer with a valid OEM authorization certificate letter from manufacturer
  • Past performance: Evaluated for up to the last three financial years and current year up to bid opening
  • Inspection: Conducted by the consignee
  • Delivery terms: Not specified in the data; ensure readiness for alignment with consignee requirements upon award
  • EMD/financials: EMD amount not specified in the provided data; bidders should prepare standard tender security as per organization rules
  • Documents: Submit GST, PAN, experience certificates, financial statements, and OEM authorizations as applicable

Key Specifications

  • Product category: Toner/Ink Cartridges / Printer Consumables

  • Compatible printer brand and model numbers to be provided by bidder

  • Minimum yield / page yield specification to be specified by OEM model

  • Color options: primary cartridge colors (e.g., black, cyan, magenta, yellow) as applicable

  • OEM model numbers for cartridge and printer/ multifunction machine

  • Declaration of cartridge type and performance compatibility

Terms & Conditions

  • OEM authorization letter required from manufacturer

  • Past performance considered for last 3 financial years

  • Consignee inspection to be conducted on delivery

  • Delivery terms not specified in data; align with consignee requirements

  • EMD, GST, PAN and financials must be submitted as part of bid

Important Clauses

Payment Terms

Not specified in the tender data; bidders should await supplier terms post-award and align with consignee requirements

Delivery Schedule

Delivery timeline not provided; ensure ability to meet consignee inspection and delivery at Jaipur location

Penalties/Liquidated Damages

No LD details disclosed; bidders should expect standard railways penalties per contract terms upon award

Bidder Eligibility

  • Authorized dealer with OEM authorization certificate

  • Past performance in printer consumables within last 3 financial years

  • Ability to supply compatible toner cartridges matching specified OEM model numbers

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HP Laserjet 1010, HP LaserJet 1012 Printer, HP LaserJet 1015 Printer, HP LaserJet 1018 Printer, HP LaserJet 1020 Plus Printer, HP LaserJet 1020 Printer, HP LaserJet 1022nw Printer, HP LaserJet 1022 Printer, HP LaserJet 3020 AiO Printer, HP LaserJet 3030 All-in-One Printer, HP LaserJet M1005 MFP Printer, HP LaserJet M1319f MFP Printer, HP LJ3050 All-in-One Printer, HP LJ3052 All-in-One Printer, HP LJ3055 All-in-One Printer
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP Q2612AC Blk Contr LJ Toner Cartridge-Q2612AC
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (past performance) for last three financial years

4

Financial statements

5

OEM authorization certificate or letter from manufacturer (on letterhead)

6

Technical bid documents or product specifications aligning with OEM models

7

Any additional EMD-related documentation as per organization rules

8

Consignee inspection confirmation or related inspection documents

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for the toner cartridges tender in Jaipur Rajasthan 2026?

Bidders must submit an OEM authorization letter on manufacturer letterhead, GST and PAN, financial statements, and experience certificates for last three years. Ensure compatibility with listed printer models and provide minimum yield specifications. Delivery readiness to Jaipur consignee is required, with post-award inspection.

What documents are required for the Jaipur toner tender submission in Rajasthan?

Required documents include GST certificate, PAN card, OEM authorization letter, experience certificates (past 3 years), financial statements, and technical bid detailing cartridge models and yield. Ensure submission on bid portal with manufacturer authorization for the supplied cartridges.

What are the eligibility criteria for North Western Railway printer consumables bid 2026?

Eligibility requires authorized dealer status with OEM authorization, demonstrable experience in printer consumables for at least three financial years, and the ability to supply cartridges matching OEM model numbers and colors with specified yields during inspection by the consignee.

What is the delivery location and inspection process for this tender?

Delivery is targeted to Jaipur, Rajasthan with a consignee inspection. Bidders must ensure cartridges meet OEM compatibility and be ready for inspection at the consignee’s facility upon delivery, following standard railway inspection procedures.

Which specifications indicate cartridge compatibility for this tender in Rajasthan?

Specifications require exact OEM printer model numbers and cartridge model numbers, color options, and minimum page yield. Bidders must confirm compatibility with the listed printers and provide model-specific data supported by OEM documentation.

What are the common payment terms for railways toner procurements in Jaipur?

Payment terms are not specified in the data; typical practice includes post-delivery payment within 30 days after supplier submission and verification, subject to consignee acceptance and contract terms.

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