Border Road Organisation Earth Moving Equipment & Crane Hiring per Hour Basis Gangtok Sikkim 2026
Bid Publish Date
17-Aug-2026, 10:00 am
Bid End Date
01-Sep-2026, 10:00 am
EMD
₹38,580
Value
₹38,58,000
Progress
Key Highlights
- • Critical equipment category: Earth Moving Equipment, Wheeled Loader, Material Handling Equipments, Cranes
- • Flexible scope: quantity/duration may be adjusted up to 50% at contract issuance and post-award
- • EMD submission options: DD or Fixed Deposit Receipt; payable at Gangtok; hardcopy delivery within 5 days
- • Performance security options: DD or FDR; PBG allowed under GeM GTC; post-award submission timelines
- • Prohibition on assignment/sub-contract without buyer’s written consent; joint liability retained by seller
- • Site/location emphasis: Gangtok, Sikkim; deployment aligned to buyer’s requirement and on-site conditions
- • No BOQ available; procurement driven by task-specific deployment requirements and fleet readiness
Tender Overview
Border Road Organisation invites bids for Hiring of Earth Moving Equipment, Material Handling Equipments and Cranes (per hour basis), designed to meet buyer’s requirement. The scope covers Earth Moving Equipment, including Wheeled Loader, and various Crane/MHE categories on an hourly rate contract. Estimated value is ₹3,858,000 with an EMD of ₹38,580. The procurement location is Gangtok, Sikkim, and the contract is governed by buy-side terms that allow up to 50% variation in quantity or duration. This tender emphasizes flexible scope with lump-sum adjustments and non-assignment/sub-contract controls, suitable for practitioners with on-site equipment fleets and defence project experience. The absence of itemized BOQ implies a requirement-driven award aligned to fleet readiness and task-specific deployment.
- Organization: Border Road Organisation
- Product/Service: Earth Moving Equipment, Material Handling Equipment, Cranes (per hour)
- Location: Gangtok, Sikkim
- Estimated Value: ₹3,858,000; EMD: ₹38,580
- Delivery/Activation: Per hour basis, as per buyer’s requirement
- Key Differentiator: Flexible scope adjustment up to 50% and explicit EMD/PBG submission options
Technical Specifications & Requirements
- No formal technical specifications published; procurement demands hourly hire of equipment categories: Earth Moving Equipment, including Wheeled Loader and associated Cranes/MHE to be deployed as per task needs
- Contract type: hourly rate-based hire; execution subject to buyer’s requirement and site conditions in Gangtok, Sikkim
- Est. value and EMD indicate project scale and financial commitment: ₹3,858,000 total contract value; ₹38,580 EMD
- Payment mechanics and performance assurance are governed by SHEAF terms (see Terms) and may include PBG/DD options
Terms, Conditions & Eligibility
- EMD: ₹38,580; options include DD or Fixed Deposit Receipt (FDR) in favor of Chief Engineer Project Swastik, Gangtok, with hardcopy delivery within 5 days of bid end/opening; or FDR with bank certification for withdrawal
- Variations: Buyer may increase/decrease contract quantity or duration up to 50%; post-award, changes capped at 50%
- Sub-contract/Assignment: Prohibited without prior written consent; seller remains liable for performance with assignee/sub-contractors
- Performance Security: Accepted as DD or FDR; post-award, successful bidder may submit DD in place of PBG within 15 days; FDR/ DD delivery to buyer within specified window
- Pre-qualification: Bidder must maintain financial solvency (not under liquidation or bankruptcy); an undertaking must be uploaded with bid
- Recordkeeping: All submissions, including scanned proofs, must be uploaded with bid; hard copies must reach buyer within 5 days of bid end/opening
Key Specifications
-
Equipment category: Earth Moving Equipment, Wheeled Loader, Material Handling Equipment, Cranes
-
Contract basis: hourly hire; deployment as per buyer requirement
-
Estimated value: ₹3,858,000; EMD: ₹38,580
-
Location: Gangtok, Sikkim; site conditions subject to change
-
Bid security: EMD acceptable via DD or FDR; DD payable to Chief Engineer Project Swastik
Terms & Conditions
-
50% quantity/duration variation permitted at issue and post-award
-
EMD submission via DD or FDR with hardcopy delivery within 5 days
-
Successful bidder may substitute PBG with DD or FDR post-award within defined timelines
-
Assignment and subcontracting require prior written consent from the buyer
-
Non-liquidated penalties or LD not detailed; performance liability remains with seller
Important Clauses
Payment Terms
EMD through DD or FDR; post-award DD acceptable in lieu of PBG; hard copies due within 15 days after award
Delivery Schedule
Per-hour deployment based on buyer’s requirement; quantity/duration adjustments up to 50% at contract issue and post-award
Penalties/Liquidated Damages
Not explicitly specified; performance-related liabilities implied by joint liability and replacement/subcontract rules
Bidder Eligibility
-
Not under liquidation or bankruptcy; provide undertaking with bid
-
Sufficient fleet capability for hourly hire of earth moving equipment and cranes
-
Financial capacity demonstrated by annual turnover and solvency indicators
Tender Data
Bid Details
Quantity
3
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
77
Experience Required
7 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Hiring of Earth Moving Equipments, Material Handling Equipments and Cranes (per Hour basis) - As Per Buyer's Requirement; Earth Moving Equipment; Wheeled Loader
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
10
Delivery Details
Delivery Locations
1
Delivery Cities
EAST DISTRICT
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | EAST DISTRICT | EAST DISTRICT | - | - | 3 | - | No. of months of contract period : 8 Nos. of working days in a month : 25 Nos. of working hours per day : 5 |
Authority Records
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Documents 4
GeM-Bidding-9734662.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
14
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar hourly hire of earth moving equipment/cranes
Financial statements demonstrating solvency
EMD submission proof (DD or FDR) and scanned copy
Technical bid documents or compliance statements
OEM authorizations or equipment capability proofs (if applicable)
Any prior contract performance or installation certificates relevant to defence projects
Delivery proof to Gangtok, with address confirmation
Frequently Asked Questions
How to bid for earth moving equipment tender in Gangtok 2026?
Bidders must meet eligibility criteria, submit GST/PAN, experience certificates, financials, EMD via DD/FDR, and OEM authorizations. Ensure fleet readiness for hourly hire, and comply with 50% variation terms post-award. Include scanned proofs and deliver hard copies within 5 days after bid end.
What documents are required for this BRO tender in Gangtok?
Required documents include GST certificate, PAN, experience certificates for similar hourly hire, financial statements, EMD proof (DD/FDR), technical bid/compliance, and OEM authorizations. Submission must include both scanned copies and hard copies to the buyer as specified.
What is the EMD amount and payment method for this tender?
EMD is ₹38,580 and can be paid via Account Payee Demand Draft in favour of Chief Engineer Project Swastik, Gangtok, or equivalent FDR. Upload scanned proof with bid; ensure hard copy reaches buyer within 5 days of bid end/opening.
What is the contract quantity variation allowed in this hire tender?
The buyer may increase or decrease contract quantity or duration by up to 50% at contract issue, and post-award, variations remain capped at 50% with bidder consent for scope and value changes.
Are sub-contractors allowed for this BRO equipment hire tender?
Sub-contracting is prohibited without prior written consent from the buyer. Even with consent, the primary seller remains jointly and severally liable for performance and obligations.
What equipment categories are covered in this per-hour hiring tender?
Categories include Earth Moving Equipment, Wheeled Loader, and Cranes/MHE. Deployed per task basis according to buyer’s requirement and site conditions in Gangtok, Sikkim.
What are the key eligibility criteria for bidders in this tender?
Bidders must prove financial solvency (no liquidation), provide an undertaking, demonstrate fleet capability for hourly hire, and furnish GST/PAN, experience certificates, and performance-related documents as part of bid submission.
What is the significance of the EMD submission options for bidders?
EMD options include DD or FDR; hard copies must be delivered within 5 days. FDR needs bank certification for withdrawal; post-award, DD can replace PBG, with 15-day delivery of original DD to the buyer.