Urban Development & Housing Department Bihar Handheld Brush Cutter (V3) Q2 Tender Purnia 2026
Progress
Tender Overview
The Urban Development and Housing Department Bihar seeks procurement of a Handheld Brush Cutter (V3) under Q2 category for the PURNIA, BIHAR region. The scope includes supply, installation, testing and commissioning, plus training of operators and any necessary statutory clearances. Bidders must offer a complete package with data sheets matching product specifications, and provide Manufacturer Authorization if bidding through distributors. The contract allows quantity variation up to 25% and requires a demonstrated turnover as per last three financial years. The emphasis is on compliant data sheets, GST invoicing, and delivery within the extended period if options are exercised. This procurement hinges on a robust data sheet, OEM credentials, and solid financial standing.
Technical Specifications & Requirements
- Product: Handheld Brush Cutter (V3)
- Category/Scope: Supply, Installation, Testing, Commissioning, Operator Training, Statutory Clearances (if any)
- Data Sheet: Must be uploaded and match product parameters; mismatches trigger rejection
- OEM Authorization: Required if bidding through an Authorized Distributor; include Authorization details
- Invoices: Raise in the Consignee name with GSTIN; include GST portal payment proof
- Turnover Evidence: Last 3 years’ audited balance sheets or CA certificate; turnover thresholds specified in bid
- Delivery Terms: Option clause allows up to 25% quantity variation; delivery period linked to original delivery period with minimum 30 days
- Warranty/Support: Not explicitly stated; ensure data sheet and supplier capability meet field use requirements
Terms, Conditions & Eligibility
- EMD/Financial Standing: Bidder must show healthy financials; not under liquidation or bankruptcy; provide undertaking
- Delivery Timeline: Delivery period starts after original delivery order; extended period may be calculated; minimum 30 days for extension
- Scope of Supply: Inclusive of supply, installation, testing, commissioning, operator training, and statutory clearances if applicable
- GST Compliance: Invoices must reflect GST details; GST payment proof required on portal
- Turnover Requirement: Minimum average annual turnover of last 3 years as per bid; provide certified financial documents
- Documents to Submit: Data Sheet, Manufacturer Authorization, GSTIN, PAN, turnover docs, experience certificates (if any)
- Data Integrity: Any mismatch between data sheet and offered product parameters can lead to bid rejection
Key Specifications
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Product/service: Handheld Brush Cutter (V3)
-
Scope: Supply, Installation, Testing, Commissioning, Operator Training, statutory clearances
-
Data Sheet: Must align with product offered; mismatch non-compliant
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OEM Authorization: Required for distributors
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GST invoicing: Invoice in consignee name with GSTIN; GST portal payment proof
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Turnover: Must meet last 3-year turnover criteria as per bid
Terms & Conditions
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Option to increase/decrease quantity up to 25% at bid and contracted rates
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Delivery period governed by last date of original delivery order with minimum 30 days
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Invoices must be GST-compliant and raised in consignee name with GSTIN
Important Clauses
Manufacturer Authorization
Authorised distributor bids must include OEM authorization with name, designation, address, email, and phone
Delivery Schedule
Delivery period starts from last date of original delivery order; extended delivery time formula applies
Payment Terms
Invoices to be raised in consignee name with GSTIN; GST payment proof uploaded on GeM portal
Bidder Eligibility
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Not under liquidation or bankruptcy; provide undertaking
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Sufficient average annual turnover for last 3 years as per bid
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Manufacturer Authorization required for distributor bids
Tender Data
Bid Details
Quantity
50
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
12
OEM Avg. Turnover
100
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Handheld Brush Cutter (V3) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
2%
ePBG Duration (Months)
18
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Purnia
Delivery Pincodes
854301
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Anirudha Pandey | 854301,Municipal Corporation Purnia | Purnia | Bihar | 854301 | 50 | 60 | - |
Authority Records
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Documents 3
GeM-Bidding-10109611.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN)
Audited financial statements or CA certificate showing last 3 years' turnover
Data Sheet of the product offered
Manufacturer Authorization (OEM authorization) if bidding through distributor
GST invoice samples and GST portal payment proof
Experience certificates or work orders for similar equipment
Any statutory clearance documents (if applicable)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for Handheld Brush Cutter V3 tender in Purani Bihar 2026
Bidders must submit Data Sheet, GST-compliant invoice details, and Manufacturer Authorization if bidding through an OEM distributor. Provide last 3 years’ turnover with audited statements, PAN, and GSTIN. Ensure delivery terms align with option clause up to 25% quantity change and supply, installation, testing, commissioning, and operator training are included.
What documents are required for purnia brush cutter tender submission
Required documents include GST registration, PAN, 3-year turnover evidence, Data Sheet, OEM authorization, procurement experience certificates, and GST portal payment proof. Ensure data sheet matches offered product parameters and invoice will be raised in consignee name with GSTIN.
What are the delivery terms and extension rules for this tender
Delivery period starts from the last date of the original delivery order. Option clause allows up to 25% quantity variation during contract. Additional time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
Which standards or certifications are required for the brush cutter bid
The tender requires the Data Sheet to match offered product specifications; OEM authorization if distributor bids. While specific standards are not listed, ensure product specifications align with data sheet and GST-compliant invoicing; verify any IS or ISO certifications as applicable in your data sheet.
What is the scope of supply for this Purina Bihar bid
Scope includes supply, installation, testing, commissioning of the brush cutter, operator training, and provision of any statutory clearances required. The bid requires data sheet alignment and financial standing demonstrating three-year turnover; supplier must provide end-to-end support.
How to ensure GST invoicing meets GeM portal requirements
Prepare GST invoice in consignee name with consignee GSTIN, upload scanned GST invoice copy, and attach GST portal payment confirmation. Ensure invoice reflects the bid terms and product unit price, and is aligned with supplier's Data Sheet and authorized OEM details.
What turnover evidence is acceptable for eligibility
Submit certified audited balance sheets for the last three financial years or a Chartered Accountant certificate showing three-year turnover. If incorporation is under 3 years, provide turnover for completed years post-incorporation as per bid guidelines.
What are the penalties or performance clauses for this tender
The terms specify an option-based quantity variation but do not detail LDs here. Ensure robust data sheet alignment, timely delivery, and compliant invoicing to avoid rejection. If penalties exist, they will be defined in the final contract and aligned with delivery performance and quality benchmarks.