Indian Air Force LED Based Information Display System Tender 2026 - DMA, India, 3-Year OEM Turnover & 25% Quantity Flexibility
Progress
Tender Overview
The Indian Air Force (Department of Military Affairs) invites bids for LED Based Information Display System under a government procurement framework in India. The opportunity references a 25% quantity variation right and a defined warranty term of 3 years from final acceptance or after installation, with OEM warranty certificates required upon delivery. Bidders must demonstrate both bidder turnover and OEM turnover that meet specified three-year average thresholds, supported by audited statements or CA certificates. The contract allows quantity adjustments during the currency of the contract at contracted rates, with delivery timelines anchored to the original delivery period. This procurement emphasizes compliant LED display solutions and post-sale support readiness for installation at a consignee location.
Technical Specifications & Requirements
- Product category: LED Based Information Display System
- Delivery/quantity flexibility: up to 25% increase over bid quantity, expandable during contract duration at contracted rates
- Warranty: 3 years from final acceptance or after installation/commissioning
- OEM warranty certificates required at delivery
- Turnover: minimum average annual turnover over last 3 years (bidder and OEM separately) as indicated in bid document, with CA-certified or audited statements
- Qualification emphasis: applicability to primary product category with highest bid value in bunch bids
- Special delivery terms reference: delivery period commencement from last date of original delivery order; extended period rules apply
- BOQ: No items listed; tender focuses on system-level LED display solution and associated services
Terms, Conditions & Eligibility
- EMD/financial guarantee requirements not explicitly stated in data; bidders must comply with standard bank guarantee or online submission as per bid document
- Turnover criteria: both bidder and OEM must meet minimum average annual turnover (last 3 years); if applicant is under 3 years, use post-incorporation years
- Warranty: mandatory 3-year OEM warranty certificates at delivery; post-installation warranty aligns with final acceptance date
- Quantity variation: option clause allows +25% during procurement and currency; delivery time recalculated with minimum 30 days
- Compliance: bidders must submit audited balance sheets or CA certificates; fulfill OEM-specific turnover criteria for bunch bids
- Documentation: provide GST, PAN, experience, financials, and technical compliance per terms; ensure supply chain readiness for LED display systems
Key Specifications
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LED Based Information Display System with identified quantity flexibility up to 25%
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3-year warranty from final acceptance or completion of installation/commissioning
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OEM warranty certificates required at the time of delivery
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Last three years turnover data for both bidder and OEM, with supporting audited statements or CA certificates
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No BOQ items explicitly listed; procurement focuses on system-level LED display performance and support
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Delivery schedule aligns to original delivery order dates; extended period calculations apply
Terms & Conditions
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Key Term 1: Quantity variation up to 25% during contract at contracted rates
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Key Term 2: 3-year warranty from final acceptance or completion of installation
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Key Term 3: Separate OEM turnover criteria and required warranty certificates
Important Clauses
Payment Terms
Not explicitly stated; bidders must follow standard government contract payment terms as per bid document and onboarding procedures
Delivery Schedule
Delivery period starts from last date of original delivery order; extended time may be calculated as (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days
Penalties/Liquidated Damages
Not specified in provided data; applicable penalties would be defined in the bid document
Bidder Eligibility
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Demonstrated turnover: minimum average annual turnover for last 3 financial years (bidder and OEM separately)
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OEM involvement: highest bid value category must meet turnover if multiple categories are bid
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Warranty compliance: OEM warranty certificates must be provided at delivery
Tender Data
Bid Details
Quantity
45
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
5
Past Performance
50 %
Warranty Period
3 years
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
LED Based Information Display System (Q4)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
JAMNAGAR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | JAMNAGAR | JAMNAGAR | - | - | 45 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-9860299.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited/Certified Balance Sheets for last 3 years or CA certificate showing turnover
CA/Cost Accountant turnover certificate for bidder and OEM
OEM authorization/dealer certificate (if applicable)
Technical compliance/documents for LED Based Information Display System
Warranty certificates from OEM valid at delivery
Proof of payment of EMD (if required by bid document)
Installation/Commissioning plan (if included in scope)
Any additional documents as per tender terms
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for LED display tender in India with IAF 2026?
Bidders should prepare audited financials for last 3 years, CA turnover certificates for bidder and OEM, GST and PAN, OEM authorization if required, and warranty certificates. Ensure compliance with 25% quantity variation and 3-year OEM warranty terms, then submit technical and financial bids per terms.
What documents are required for LED display procurement in IAF tender 2026?
Submit GST, PAN, 3-year turnover audited statements or CA certificates for both bidder and OEM, OEM authorization, LED system technical compliance, installation/maintenance plan, and OEM warranty certificates at delivery, along with standard bid documents.
What are the warranty terms for LED display systems under IAF bid 2026?
Warranty is 3 years from final acceptance or from completion of installation and commissioning. OEM warranty certificates must accompany delivery, ensuring post-installation support and rectification for hardware and software faults during the warranty period.
How does the 25% quantity variation work for this tender?
The purchaser may increase bid quantity by up to 25% at contracted rates at contract placement and during currency. Delivery time adjusts using formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a 30-day minimum extension when needed.
What are the minimum turnover requirements for bidders and OEM?
The bidder and OEM must meet the minimum average annual turnover over the last 3 years as specified in the bid document. If the bidder/OEM is less than 3 years old, turnover is calculated from completed years after incorporation with CA/audited certificates.
When does delivery commence for the LED display system contract?
Delivery period commences from the last date of the original delivery order. If option clause is exercised during extension, the additional time starts from the last date of the extended period, with the minimum 30 days for any extension.