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Department Of Ex-Servicemen Welfare Heavy Duty Storage Racks Tender 2026 India | ISI/ISO Standards & 25% UOP Clause

Bid Publish Date

26-Jun-2026, 8:48 am

Bid End Date

01-Jul-2026, 9:00 am

Location

JHUNJHUNU , RAJASTHAN
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Progress

Issue26-Jun-2026, 8:48 am
AwardPending
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Quantity

10

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller required for imported heavy duty storage racks with India-based after-sales service
  • • Advance sample approval within 5 days of contract award; 2 sample units to be submitted
  • • Quantity variation right: +25% or -25% of bid quantity during contract execution
  • • Delivery period recalculated if sample approval experiences buyer delays, with no liquidated damages for buyer delays
  • • Contract may be terminated for major deviations from approved sample specifications
  • • Bulk supply contingent on conformity to approved sample and modified specifications if communicated by Buyer
  • • No BOQ items listed; no explicit estimated value or EMD disclosed

Tender Overview

Organization: Department Of Ex Servicemen Welfare; Procurement: Heavy Duty Storage Racks; Category: Q3 heavy storage systems; Location: India (location not disclosed); Estimated value / EMD: Not disclosed; Quantity: Not specified; The tender emphasizes quantity variation up to 25% and extended delivery timing, with option to adjust delivery schedules per contract outcomes. Key differentiator is the option clause governing quantity and delivery periods, plus mandatory advance sample approval after contract award. The terms also require OEMs to have India-based after-sales service for imported products. This tender may involve bulk steel rack systems and compliance with supplier sample processes to avoid delays. Unique clauses include advance sample requirement, potential modifications, and risk sharing on delays. This opportunity hinges on meeting OEM service prerequisites and adapting to flexible quantity planning.

Technical Specifications & Requirements

  • Product/Service: Heavy duty storage racks (Q3).
  • Key terms: 25% quantity increase/decrease tolerance; delivery period linked to original order plus extended period rules; advance sample submission within 5 days of award; supply must align with approved sample or revised specs following buyer’s instruction.
  • OEM/Support: Imported products require India-based OEM or authorized seller with after-sales service; certificate to be submitted.
  • Sample cost: Samples provided by seller; bulk supply contingent on approved samples; if buyer delays, delivery period may be adjusted without LD.
  • Costs: General clause that sample-related expenses borne by seller if sample fails; not responsible for compensation if samples are rejected.

Terms, Conditions & Eligibility

  • EMD / security: Not disclosed.
  • Delivery: Flexible delivery timeline governed by option clause; additions calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Payment terms: Not specified.
  • Documentation: OEM authorization for imported goods; proof of in-country service capability; advance sample submission within 5 days.
  • Penalties: Not specified; potential contract termination on major deviations.
  • Other: Bidder must comply with all buyer-specified terms, including the option clause and sample approval framework.

Key Specifications

  • Heavy Duty Storage Racks (Q3) as the core product

  • 25% quantity variation right during contract execution

  • Advance sample submission within 5 days of award

  • Two advance samples required for buyer approval

  • India-based OEM/Authorized Seller requirement for imported items

  • Sample costs borne by seller if samples are rejected; bulk supply contingent on approval

Terms & Conditions

  • Option clause allows +/-25% quantity adjustment with corresponding delivery recalculation

  • Advance sample approval process mandatory within 5 days of award; two samples required

  • Imported products must have India-based OEM/authorized seller for after-sales support

  • Delivery period adjustments possible if buyer delays sample approval; no LD for seller delays

Important Clauses

Payment Terms

Payment terms are not explicitly stated; bidders should confirm terms at bid submission and align with contract negotiations.

Delivery Schedule

Delivery timeline is tied to the last date of the original delivery order; extended timelines apply based on quantity variation with a minimum 30 days, and proportional extension based on (increased quantity/original quantity) × original period.

Penalties/Liquidated Damages

No explicit LD details; potential for contract termination if supplier delivers major deviations from approved samples or contract specifications.

Bidder Eligibility

  • Eligibility to supply heavy-duty storage racks (Q3)

  • Ability to submit advance samples within 5 days of award

  • Compliance with OEM/authorized seller requirements for imported items

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Heavy Duty Storage Racks (Q3)

Authority Records

MINISTRY OF DEFENCEEX-SERVICEMEN WELFARE DEPARTMENT

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Documents 2

GeM-Bidding-9523549.pdf

Main Document

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar storage rack supply

4

Financial statements showing financial stability (if requested)

5

EMD/Security deposit documentation (amount not disclosed)

6

Technical bid documents demonstrating compliance with storage rack specifications

7

OEM authorization certificate for imported products

8

Proof of India-based after-sales service capability for OEMs

Frequently Asked Questions

How to bid for heavy duty storage racks tender in India 2026?

Bidders must submit GST, PAN, experience certificates, financials, EMD documents, and OEM authorizations; provide advance samples within 5 days of award and demonstrate India-based after-sales support for imported items. Ensure compliance with the option clause and sample modification requirements.

What documents are required for storage racks tender in India 2026?

Submit GST certificate, PAN card, recent experience certificates for similar projects, financial statements, EMD/Security deposit proof, technical bid demonstrating rack specifications, OEM authorization for imported items, and proof of India-based after-sales service capability.

What are the key specifications for heavy duty racks in this bid?

Product category: Heavy Duty Storage Racks (Q3). No detailed dimensions provided; emphasis on compliance with approved samples and the option clause allowing up to 25% quantity variation during contract execution with recalculated delivery periods.

What is the advance sample requirement for this rack tender?

Successful bidders must submit 2 advance samples within 5 days of contract award; buyer will approve or specify modifications within 5 days; delays may adjust the delivery period without LD and may lead to contract termination for major deviations.

Are there any OEM/after-sales service requirements for imported racks?

Yes. Imported products must have an India-based OEM or authorized seller with a registered office to provide after-sales service; submit certificate demonstrating this capability.

What happens if the buyer delays sample approval in this tender?

If buyer delays approval, the delivery period is reset to reflect the delay; no liquidated damages are charged for seller delays during this adjustment, and the extension is calculated per the option clause rules.

What is the impact of the 25% quantity variation clause on delivery?

The purchaser may increase or decrease quantity by up to 25% at contract award or during execution; the extended delivery period is calculated by (increased quantity/original quantity) × original period, with a minimum 30 days.

What are the payment terms for the storage racks procurement in this tender?

Payment terms are not explicitly defined in the available data; bidders should seek clarity during bid submission and alignment with contract negotiations, ensuring compliance with the approved sample and delivery milestones.

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