Directorate General Of Mines Safety cab & taxi hiring tender 2026 India - Sedan 1500km x 320hrs Outstation 24x7
Bid Publish Date
01-Nov-2026, 1:19 pm
Bid End Date
11-Nov-2026, 1:00 pm
Progress
Tender Overview
Directorate General Of Mines Safety (dgms) invites bids for Monthly Basis Cab & Taxi Hiring Services in the sedan category, covering 1500 km x 320 hours with outstation 24×7 support. The contract scope encompasses regular passenger transport for DGMS operations, with a flexible bid clause allowing up to 25% variation in quantity or contract duration. A dedicated service office within the consignee’s state is required, along with a toll-free support line and a structured escalation matrix. Bidders must demonstrate payroll reliability (minimum 40% of personnel on their payroll for at least one year) and fleet ownership commitments (minimum 30% of bid quantity must be owned by the service provider). The tender emphasizes timely salary payments to staff by the provider and compliance with statutory documents.
Technical Specifications & Requirements
- Service category: Cab & Taxi Hiring (Sedan), inclusive of outstation trips and 24×7 availability
- Quantity/scale indicators: 1500 km and 320 driving hours; no BOQ items listed
- Fleet and manpower: at least 30% owned vehicles; minimum 40% payroll staff on provider’s payroll for a year; provision of proof documents for verification
- Support & governance: dedicated/offices in state of consignee; toll-free service number; formal escalation matrix
- Compliance: ensure payroll, PF/ESIC and other statutory documents; adherence to bid conditions regardless of ATC/Corrigendum
- Payment approach: provider to pay staff salaries first and claim from the buyer with statutory receipts
Terms, Conditions & Eligibility
- Variation clause: adjust contract quantity/duration up to 25%; acceptance of revised scope by bidder is mandatory
- Service availability: provider must maintain an office in the consignee’s state and submit documentary evidence
- Documentation: ensure timely upload of required certificates and documents; non-submission leads to rejection
- Service support: dedicated telephone line and escalation matrix required
- Payment terms: salaries paid by provider upfront; reimbursement with statutory documentation
- Compliance: adherence to all bid terms, ATC, and corrigenda; non-compliance risks disqualification
Key Specifications
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Service category: Cab & Taxi Hiring (Sedan)
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Distance/time metrics: 1500 km, 320 hours
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Outstation coverage: 24x7 availability
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Owner-ship requirement: 30% of bid quantity owned by provider
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Payroll requirement: at least 40% of staff on payroll for at least 12 months
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Support infrastructure: state-level office, dedicated toll-free number, escalation matrix
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Payment flow: provider pays staff salaries first; payment claimed from buyer with statutory docs
Terms & Conditions
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25% contract quantity/duration variation permitted
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State-level office and dedicated support required
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40% payroll staff and 30% owned fleet minimums
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Salaries paid by provider before claiming from buyer
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Strict document submission and compliance with ATC/Corrigendum
Important Clauses
Payment Terms
Provider must pay staff salaries first; claims to buyer supported by PF, ESIC, and bank statements
Delivery Schedule
Outstation and 24x7 service must be available; no fixed daily drive quotas specified
Penalties/Liquidated Damages
Not specified in provided data; bidders should assume standard contract LDs for service gaps
Bidder Eligibility
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Demonstrated cab & taxi hiring experience for government or large organizations
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Evidence of payroll compliance with statutory requirements (PF/ESIC)
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Fleet ownership proof showing 30% owned vehicles
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Capability to deploy 24x7 on-call service with a dedicated toll-free line
Tender Data
Bid Details
Quantity
3
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Monthly Basis Cab & Taxi Hiring Services - Sedan; 1500 km x 320 hours; Outstation 24*7
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
3
Delivery Details
Delivery Locations
1
Delivery Cities
Paschim Bardhaman
Delivery Pincodes
713359
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nagendra Shyamprasad Devara | 713359,O/o DGMS, Sitarampur, PO Sitarampur, Burdwan, West Bengal | Paschim Bardhaman | West Bengal | 713359 | 3 | - | Duration in Months for which service is required : 3.5 |
Authority Records
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Documents 3
GeM-Bidding-10111146.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration Certificate
PAN Card
Experience certificates showing prior cab & taxi hiring projects
Financial statements (audited if available)
EMD/Security deposit documents (if applicable)
Technical bid documents and bid compliance
OEM authorizations or vehicle fleet ownership proof
Payroll documentation demonstrating 40% staff on payroll for 1 year
Proof of ownership for at least 30% of bid vehicles
Frequently Asked Questions
How to bid for cab hire tender in dgms 2026?
Bidders should prepare fleet ownership proof (30% owned vehicles), payroll compliance (40% staff on payroll for 12 months), and state-level service office proof. Include GST, PAN, experience certificates, financials, and EMD if applicable. Submit 24x7 toll-free support details and escalation matrix.
What documents are required for dgms cab tender submission 2026?
Submit GST registration, PAN, experience certificates for cab services, financial statements, EMD documents if applicable, technical bid, OEM authorizations, and proof of 30% owned fleet plus payroll documentation (PF/ESIC). Ensure submission aligns with ATC and corrigenda.
What are the fleet ownership requirements for this cab tender?
Bidder must own at least 30% of the bid quantity vehicles, either in the bidder’s name or in the name of partners; proof of ownership must be uploaded for verification and counted toward deployed fleet if contract is awarded.
What are the payment terms for staff salaries under this tender?
The service provider must pay salaries to deployed staff first, supported by PF/ESIC documentation, and then claim payment from the buyer with corresponding bank statements showing staff payments. This ensures statutory compliance prior to reimbursement.
Is there a variation allowed in contract quantity for this tender?
Yes, the buyer may increase or decrease contract quantity or duration up to 25% at contract issue and afterwards; bidders must accept revised quantity/duration as part of the bid terms.
What is the service availability requirement for this cab hire?
The service provider must maintain a dedicated office in the consignee's state, provide a toll-free support line, and furnish an escalation matrix for service issues to ensure 24x7 cab availability.
What standards or certifications are required for this government cab contract?
While specific standards are not listed, bidders should ensure statutory compliance (PF/ESIC), payroll transparency, and fleet ownership proof; submit relevant certifications with bid compliance documents and keep ATC/Corrigendum adherence.
What delivery and service levels are expected for outstation trips?
Outstation trips must be available 24x7 with sedan-class vehicles; no fixed daily quotas are stated, but timely response, reliable scheduling, and escalation procedures are mandated through the service officer and toll-free line.