GEM

BHEL GeM Procurement 2025: Bharat Heavy Electricals Limited Security/Electrical Equipment Tender Rajasthan-IS Standard 2025

Bid Publish Date

10-Dec-2025, 8:54 am

Bid End Date

20-Dec-2025, 9:00 am

Location

BANGALORE , KARNATAKA

Progress

Issue10-Dec-2025, 8:54 am
AwardPending
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Quantity

166

Category

ED7470499091

Bid Type

Two Packet Bid

Categories 17

NETWORK MANAGEMENT SPORT VEHICLE NETWORK GATEWAY ADAPTORS PORT DIGITAL CROSS CONNECT SOFTWARE SECURITY AUDIT CA FIRM SUPERVISORY CONTROL JUMPER WIRE ACCOUNTANT FIRM CAT LAN FIREWALL MASTER CONTROLLER WIRELESS NETWORK

Tender Overview

Bharat Heavy Electricals Limited (BHEL) issues a GeM-based procurement tender under the Department of Heavy Industry framework. The contract involves multiple 14 line items with no specific item details available in the BOQ. The bid requires vendor code creation, GSTIN, PAN, cancelled cheque, EFT mandate, and OEM authorization when applicable. Data Sheet alignment with offered product parameters is mandatory to avoid rejection. Flexible quantity terms allow up to 25% variation and extended delivery windows upon contract extension, with delivery calculations linked to original and extended periods. This tender prioritizes compliant invoicing to the consignee GSTIN and GST upload verification on GeM, ensuring GST payment evidence post-transaction. Targeted for bidders prepared to engage in a standard government supply framework with OEM-backed data sheets and GST compliance.

Technical Specifications & Requirements

  • Data Sheet submission for each offered product with bid
  • Manufacturer Authorization from OEM for distributors or service providers
  • Data Sheet vs. product specs mismatch risk: bid risks rejection if not aligned
  • Invoices must be raised in the consignee name with their GSTIN; upload GST invoice and GST portal payment screenshot on GeM
  • Option Clause permits up to 25% quantity variation during contract and extended delivery
  • GST applicability to be checked by bidders; bidder bears tax responsibility; GST reimbursement as actuals or capped by quoted rate
  • No explicit product standards listed; adherence to standard GeM data pack requirements is implied

Terms & Eligibility

  • Documentation for Vendor Code Creation: PAN Card, GSTIN, Cancelled Cheque, ** EFT Mandate** certified by bank
  • Data Sheet alignment essential; OEM Authorization required where applicable
  • Invoicing strict: GSTIN in consignee name; GST portal payment proof required
  • Termination risk if material delivery obligations are unmet or misrepresented
  • No explicit EMD/Value disclosed; bidders should prepare standard GeM bid readiness documents

Key Specifications

    • Data Sheet submission for each offered product
    • Manufacturer Authorization for distributors
    • Invoicing in consignee name with GSTIN
    • GST invoice and GST portal payment screenshot
    • 25% quantity variation option clause
    • Delivery period adjustments should follow the option clause

Terms & Conditions

  • Option Clause allows up to 25% quantity variation

  • GST compliance: bidder responsible for GST; reimbursement as actuals or quoted rate

  • OEM authorization required for authorized distributors

Important Clauses

Payment Terms

GST payment handling via GeM; reimbursement as actuals or at quoted rate; bidder bears GST applicability

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period rules apply with 30-day minimums

Penalties/Liquidated Damages

Contract termination possible for material non-delivery or non-compliance; terms imply standard breach penalties

Bidder Eligibility

  • Registered GeM bidder with valid GSTIN

  • PAN card and bank EFT mandate ready

  • OEM authorization when using authorized distributors

  • Data Sheet alignment with offered product required

Bill of Quantities (BOQ) 14 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 ED7470499091 SC-LC Duplex Fiber Patch cord STN LAN 50 nos cegce12 90
2 DA0659558696D SLAN Firewall Type-1 for NTPC 4 nos cegce12 90
3 DA0659446267 Security Audit for Station Lan/HMI 1 nos cegce12 90
4 DA0580316031 Security Audit for Station Lan/HMI 1 nos cegce12 90
5 ED7470499040 Network Security Firewall Type 2 STN LAN 4 nos cegce12 90
6 ED7470499059 Network Security Firewall Type 3 STN LAN 2 nos cegce12 90
7 ED7470499067 Network Management Software SLAN 1 nos cegce12 90
8 ED7470499075 Media Convertor 100Base-FX SMF STN LAN 10 nos cegce12 90
9 ED7470499083 CAT 6 UTP Patch cord 2 Mtr STN LAN 40 nos cegce12 90
10 ED7470499105 12 Port LIU with SMF SC ADAPTORS STN LAN 4 nos cegce12 90
11 ED7470499113 24 Port LIU with SMF SC Adaptors STN LAN 8 nos cegce12 90
12 ED7470499148 19 SLOT, MEDIA CONVERTER CHASSIS STN LAN 2 nos cegce12 90
13 ED7470499156 Dual converter 10/100Base-TX STN LAN 38 nos cegce12 90
14 ED7470499164 SYSLOG SERVER- STN LAN 1 nos cegce12 90

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Required Documents

1

GSTIN certificate

2

PAN card

3

Cancelled cheque

4

EFT Mandate certified by bank

5

OEM Manufacturer Authorization (if applicable)

6

Product Data Sheet aligned with bid

7

GST invoice and GST portal payment screenshot

8

Vendor Code Creation documents

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid on BHEL GeM tender for 2025 procurement in India?

To bid, register on GeM, ensure GSTIN and PAN, upload the Data Sheet for offered items, obtain OEM authorization if applicable, and prepare EFT Mandate. The bid requires consignee GSTIN invoicing and GST portal payment proof; ensure up to 25% quantity variation is accounted for in contracting.

What documents are required for vendor code creation in this tender?

Submit PAN, GSTIN, Cancelled Cheque, and a bank-certified EFT Mandate. Also include Data Sheet for the offered products and OEM authorization if you are an authorized distributor. Ensure consistency with GeM vendor profile data.

What are the delivery and extension terms for quantity variation?

The contract allows up to 25% additional quantity at contracted rates. Delivery starts after the last original order date; if extended, additional time equals (increased quantity/original quantity) × original delivery days, minimum 30 days, and may extend to original delivery period during option exercise.

What are the invoicing and GST requirements on GeM for this tender?

Invoices must be raised in the consignee name with their GSTIN. Upload a scanned GST invoice and a screenshot of the GST portal confirming payment. GST reimbursement will be as actuals or per the quoted rate, subject to limits.

What is needed to prove OEM authorization for distributors?

Submit an OEM Authorization Form/Certificate listing the distributor’s name, designation, address, email, and phone number. This must accompany the bid if the bidder is an authorized distributor/service provider.

What are the data sheet requirements for submitted bids?

Each offered product must have a matching Data Sheet uploaded, with parameters aligned to the product specifications. Any unexplained mismatch may cause bid rejection; ensure model numbers, specs, and performance data align with the offer.

How is GST treatment handled if the bidder is uncertain about rates?

Bidders must determine applicable GST themselves; the purchaser will reimburse GST at actuals or the quoted rate, whichever is lower, within the specified cap. Ensure GST registrations and rates align with the consignee’s addressing.

What happens if delivery obligations are not met in this GeM tender?

Non-delivery or material breach can trigger contract termination by the purchaser. The terms emphasize timely delivery and compliance with material terms; bidders should monitor delivery milestones and maintain transparent communications to avoid termination.