Hindustan Petroleum Corporation Ltd Calibration Services for Hydraulic Tool VR Site 2026
Bid Publish Date
19-Oct-2026, 9:38 am
Bid End Date
29-Oct-2026, 3:00 pm
Location
Progress
Key Highlights
- • HPCL specifies no deviations from stated hydraulic tool specifications
- • 2% security deposit and 5% retention; 5% composite performance bank guarantee allowed
- • Transportation to workshop and back to HPCL-VR site included; transit insurance provided
- • Calibration certificate and warranty must accompany delivered tool
- • Delivery must be completed within 6 weeks of order/receipt
- • GTCWC terms govern payment, price reduction, and penalties
- • Single order contract with Option Clause allowing up to 50% scope/quantities adjustment
Tender Overview
Organization: Hindustan Petroleum Corporation Ltd. Procurement: Calibration, inspection and refurbishment of a Hydraulic Tool assembly (Bolt Tensioning Cylinder, Pneumatic High Pressure pump, hoses and accessories) for HPCL-VR site. Scope & Deliverables: on-site to agency workshop inspection, refurbishing components, calibration, and delivery back with warranty and calibration certificate. Timeline: completion not later than 6 weeks from order or tool receipt. Financials & Security: 2% security deposit, 5% retention, composite performance bank guarantee of 5% allowed in lieu of SD/retention. Contract model: One-time order; price reductions per HPCL GTCWC; transportation and transit insurance included. Key differentiator: strict adherence to HPCL’s GTCWC terms and exact specifications with no deviations. Unique aspect: vendor to perform end-to-end service including packing, transport to VR site, and calibration certification.
Technical Specifications & Requirements
- Scope of Job: Inspection, repair, and calibration of Hydraulic Tool including Bolt Tensioning Cylinder, Pneumatic High Pressure pump unit, hoses and accessories as per line-item description.
- HPCL’s Scope of Supply: Transportation to agency workshop, return to HPCL-VR site, and to-and-fro transit insurance.
- Agency’s Scope of Supply: Detailed inspection, refurbishment/replacement of seals, nipples, hoses, gauges; calibration post-servicing; submit warranty and calibration certificate; proper packaging to prevent transit damage.
- Delivery Timeline: Complete calibration not later than 6 weeks from order placement or tool receipt at agency works, whichever is later.
- Quality & Compliance: Warranty/guarantee and calibration as per HPCL GTCWC; price reduction clause applied; CPBG option against security/deposit/retention.
Terms & Eligibility
- EMD/Security: 2% security deposit; 5% retention; CPBG option equal to 5% of contract value.
- Payment Terms: As per HPCL GTCWC; exact schedule not disclosed but aligned with standard HPCL practice.
- Delivery: Immediate mobilization post tool receipt; completion within 6 weeks; transport and insurance covered by vendor and HPCL as specified.
- Warranty & Documentation: Warranty/guarantee and calibration certificate to be provided with supply.
- Other Clauses: 50% variation permitted in quantity or duration during contract; no deviations from stated specifications; temporary terms may vary per GTCWC.
Key Specifications
-
Hydraulic Tool assembly including Bolt Tensioning Cylinder, Pneumatic High Pressure pump unit, hoses and accessories
-
inspection, refurbishment (seals, nipples, gauges) and calibration
-
Delivery timeline: not later than 6 weeks from order/date of receipt at agency workshop
-
Transportation of tool to agency workshop and back to HPCL-VR site; transit insurance
-
Warranty/guarantee and calibration certificate to be provided with the supply
Terms & Conditions
-
50% variation clause allows change in quantity or contract duration up to 50%
-
2% EMD and 5% retention; CPBG option at 5% of contract value
-
Warranty and calibration certificates required with delivery
Important Clauses
Payment Terms
Payment is governed by HPCL GTCWC; no fixed schedule provided; participate under standard HPCL terms
Delivery Schedule
Completion within 6 weeks from order placement or tool receipt at agency workshop, whichever is later
Penalties/Liquidated Damages
Price Reduction Clause applicable per HPCL GTCWC; penalties for late delivery may apply
Bidder Eligibility
-
Experience in inspection, refurbishment and calibration of hydraulic tools
-
Demonstrated capability to transport, pack, and deliver calibrated tools to a refinery site
-
Financial viability to furnish 2% EMD and 5% security/retention arrangements
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Calibration Services - Mechanical; Calibration of Hydraulic Tool - VR; Refer ATC; Lab
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
15
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Guntur Venkata Siva Santosh Kumar Varma | 530011,HPCL, Visakh Refinery, PB No. 15, Malkapuram, Visakhapatnam-530011 | Visakhapatanam | Andhra Pradesh | 530011 | Project / Lumpsum Based | - | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 9
GeM-Bidding-10041419.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
35
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar hydraulic tool calibration projects
Financial statements demonstrating financial viability
EMD submission documents (as per HPCL GTCWC)
Technical bid documents showing conformity to specifications
OEM manufacturer authorizations for hydraulic tool components
Calibration certificates from previous refurbishments (if available)
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for HPCL calibration tender in VR site 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD as per HPCL GTCWC. Provide OEM authorizations for hydraulic components and calibration certificates. Ensure no deviations from stated specifications and be prepared for a 6-week delivery window post-order or tool receipt.
What documents are required for the HPCL hydraulic tool calibration bid?
Required documents include GST certificate, PAN, experience certificates for hydraulic calibration, financial statements, EMD documentation, technical bid conforming to specs, and OEM authorization letters. Calibration certificates for workmanship and warranty terms must accompany delivery to HPCL-VR site.
What is the delivery timeline for HPCL hydraulic tool calibration?
Delivery must be completed within 6 weeks from the date of order placement or from the date of receipt at the agency workshop, whichever is later, with pack and transport arrangements covered by the vendor.
What are the EMD and security requirements for HPCL tender?
An EMD equivalent to 2% of contract value is required, plus a 5% retention during/after execution. Vendor may submit a 5% CPBG as an alternative to security deposit and retention under HPCL GTCWC.
What standards or warranties apply to the HPCL calibration service?
Warranty/guarantee and calibration certificates must be supplied with the refurbished tool, and compliance follows HPCL GTCWC. Ensure calibration reports match equipment scope: Bolt Tensioning Cylinder, Pneumatic Pump, hoses and gauges.
Are there quantity variation allowances in this HPCL contract?
Yes, under the 50% option clause, the buyer may increase or decrease contract quantity or duration up to 50% at contract issue and up to 50% thereafter with consent, for lumpsum service contracts.
What delivery terms accompany HPCL’s VR site calibration service?
The vendor must arrange transportation to the agency workshop, back to HPCL-VR site, and provide transit insurance. Packing must prevent damage; loading/unloading at the workshop is vendor responsibility.
What is the scope of HPCL’s and agency’s responsibilities during calibration?
HPCL supplies transport and insurance; agency performs detailed inspection, refurbishment or replacement of internal components, and calibration, followed by warranty and calibration certificate issuance.