Urban Development And Town And Country Planning Department West Bengal Built up Trucks (V3) Tender Darjeeling 2025

Tender Overview

The Urban Development And Town And Country Planning Department, West Bengal invites bids for the procurement of Built up Trucks (V3) for the Darjeeling, West Bengal location. The project scope covers Supply, Installation, Testing and Commissioning of trucks with post-award service terms. Bid terms include a flexible quantity option of up to 25% increase/decrease, delivery period calculations, and a requirement to establish a service centre in the consignee state within 30 days of award. The tender emphasizes detailed design drawings approval within 5 days of award and supplies protocols aligned to approved drawings. The contract includes a warranty regime with rapid rectification targets and penalties for delays, ensuring timely post-warranty service commitments. Unique clauses on delivery extensions and LD penalties are embedded to safeguard delivery timelines. This tender is positioned as a structured, standards-driven procurement for government infrastructure needs in the Darjeeling district.

Technical Specifications & Requirements

• Product category: Built up Trucks (V3)
• Scope: Supply, Installation, Testing and Commissioning of goods
• Delivery & quantity clause: Option to adjust quantity by up to 25% during contract; additional time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
• Service capability: Functional Service Centre in each consignee state for carry-in warranty; establishment within 30 days if not present
• Design approval: Detailed Design Drawings to be approved within 5 days of award; delays may shift delivery period without LD
• Warranty & penalties: rectify defects within 3 days; penalty 0.5% of unit price per week for delays
• Documentation: Upload required certificates/documents as per bid; non-compliance leads to rejection
• Scope of supply: Inclusive of all cost components for supply, installation, testing and commissioning
• Compliance: Adherence to buyer-specified drawings and modifications

Terms, Conditions & Eligibility

• EMD/SECURITY: Amount not stated in provided data; bidders must submit as per bid document
• Delivery schedule: Delivery period defined; extended time computed per option clause; minimum 30 days extension
• Payments: Payments to be released after submission of documentary evidence of service centre and successful commissioning
• Documentation: GST, PAN, experience certificates, financial statements, OEM authorizations, and technical compliance certificates
• Warranty: On-site or carry-in warranty as applicable; timely servicing target of 3 days
• Performance: LD penalties for non-compliance; option clause governs quantity adjustments during contract
• Approval: Detailed Design Drawings must be approved by Buyer prior to fabrication
• Eligibility: Bidders must meet packaging, service capability, and documentation requirements as per ATC and Corrigendum