HPCL Vehicle Hiring Services Tender Karnataka 2026 SUV Sedan MUV 50k+ EMD IS BS VI
Bid Publish Date
30-Sep-2026, 11:23 pm
Bid End Date
12-Oct-2026, 10:00 am
EMD
₹4,71,000
Location
Progress
Key Highlights
- • Vehicle types and deployment: SUV, Sedan, MUV with 4500 km monthly allocations and 24x7 local/outstation coverage
- • Two-year framework with 50% quantity/duration adjustment rights for HPCL
- • EMD fixed at ₹471,000; online RTGS/NEFT payment to HPCL with proof
- • Euro VI/BS VI compliance required; vehicle models include Scorpio/Scorpio-n, Bolero/ Bolero Neo or equivalent
- • Neriya deployment: assured 13,500 KM quarterly; reporting at MHMSLPL Neriya
- • Model year 2024 November or later; deployment KM not to exceed 50,000 KM on deployment date
Tender Overview
Hindustan Petroleum Corporation Ltd (HPCL) invites bids for monthly cab and taxi hiring services in Dakshina Kannada, Karnataka, covering SUV, Sedan, and MUV categories with local and outstation duties. The scope includes 4500 km monthly allocations across multiple vehicle types, 24x7 deployment, and outstation support, with 13500 km quarterly assumed mileage for Neriya. The procurement aims to establish rates for a two-year period, subject to a 50% contract quantity/duration adjustment. The EMD is ₹471,000, and online payment via RTGS/IMSB is acceptable. This ATC highlights vehicle models (e.g., Scorpio/Bolero or equivalent) and Euro VI/BS VI compliance requirements.
Technical Specifications & Requirements
- Vehicle types: SUV AC, Sedan AC, and MUV AC, with model year November 2024 or later.
- Assured kilometers: 13,500 KM per quarter for Neriya deployment; 24x7 duty reporting; reporting location MHMSLPL Neriya.
- Vehicle criteria: petrol/diesel driven; Euro VI/BS VI compliant; meter/fare systems to align with GP SLA; vehicle should not exceed 50,000 KM on deployment date.
- 500 km monthly allocation for SUV and 4500 km monthly for Sedan, with corresponding HRS (e.g., 540 HRS for Sedan).
- Brand/OEM: Mahindra Scorpio/Scorpio-n, Bolero/Bolero Neo or equivalent as per T&C; conformance to specified models.
- Additional: extra mileage packages and pricing formulation linked to monthly kilometers as per GEM SLA.
Terms, Conditions & Eligibility
- EMD: ₹471,000; payment via RTGS/online to HPCL SBIN account with proof uploaded.
- Contract flexibility: up to 50% increase/decrease in quantity or duration; must accept revised scope.
- Reporting and delivery: 24x7 availability; deployment at Neriya MHMSLPL; Euro VI/BS VI certification; vehicle must have <50,000 KM at deployment.
- Documentation: GST, PAN, experience certificates, financial statements, and OEM authorizations where applicable; bid to include scanned proof of online payment.
- Penalties/AMC: SLA-based terms in ATC; specific LD or penalties to be detailed in tender attachments.
- Duration: two-year framework; subject to ATC terms superseding.
Key Specifications
-
Vehicle classification: SUV AC, Sedan AC, MUV AC
-
Assured monthly kilometers: 4500 km for each category; SUV 4500 km, Sedan 4500 km, MUV 4500 km
-
Extra mileage: SUV package and 24Hrs vehicle specifications as per GEM SLA
-
Model year: November 2024 or later
-
Fuel type: petrol/diesel driven; Euro VI/BS VI compliant
-
Deployment location: Neriya (MHMSLPL), reporting 24x7
-
KM cap: deployed vehicle should have run not more than 50,000 KM on deployment date
Terms & Conditions
-
EMD amount ₹471,000 and online payment proof required
-
Contract can be increased/decreased up to 50% either before or after issue
-
Two-year duration with HPCL ATC prevailing over tender attachments
-
Vehicles must be Euro VI/BS VI compliant and <50,000 KM at deployment
-
Deployment at Neriya with 13,500 KM quarterly assurance
Important Clauses
Payment Terms
EMD ₹471,000; online RTGS/NEFT to HPCL SBIN account; proof of payment to be uploaded with bid
Delivery Schedule
24x7 availability with deployment at Neriya MHMSLPL; reporting location specified; monthly km allocations per category
Penalties/Liquidated Damages
Penalties defined in ATC for SLA breaches; detailed in tender attachments; potential LDs per failure to meet delivery/availability
Bidder Eligibility
-
Experience in supplying monthly cab/taxi services or similar vehicle hiring contracts
-
Financial stability evidenced by recent financial statements
-
Compliance with Euro VI/BS VI standards and OEM vehicle specifications
Tender Data
Bid Details
Quantity
8
Bid Type
Two Packet Bid
Bid Validity
65 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3533
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Monthly Basis Cab & Taxi Hiring Services - SUV; 4500 km; Outstation 24*7 , Monthly Basis Cab & Taxi Hiring Services - Sedan; 4500 KM X 540 HRS; Local , Monthly Basis Cab & Taxi Hiring Services - MUV; 4500 KM X 360 HRS; Local , Short Term Cab & Taxi Hiring Services - SUV; Local + Outstation; 200 KM X 24 HRS , Monthly Basis Cab & Taxi Hiring Services - SUV; 4500 km; Local 24*7 , Monthly Basis Cab & Taxi Hiring Services - Sedan; 4500 km X 540 HRS; Local , Monthly Basis Cab & Taxi Hiring Services - MUV; 2500 km X 360 HRS; Local
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
27
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Dakshina Kannada
Delivery Pincodes
575030
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Tarun Kumar | 575030,Mangalore Dispatch Station, MANGALORE- BANGALORE LPG PIPELINE (MHMSPL), Village Bala, Via Katipalla, Mangalore - 575030 Karnataka | Dakshina Kannada | Karnataka | 575030 | 1 | - | Duration in Months for which service is required : 24 |
Authority Records
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Documents 5
GeM-Bidding-9969263.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar vehicle hiring contracts
Financial statements (latest years)
EMD submission proof (online RTGS/NEFT transaction receipt)
Technical bid documents and compliance certificates
OEM authorization / dealership certificate (where applicable)
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for HPCL vehicle hiring Karnataka 2026 tender?
Bidders must submit GST, PAN, experience certificates, financials, OEM authorizations, and EMD ₹471,000. Upload online RTGS/NEFT payment proof to the HPCL SBIN account and attach bid reference. Ensure Euro VI/BS VI compliant vehicles and model year 2024 November or later.
What are the eligibility criteria for HPCL cab services in Karnataka?
Eligible bidders should have prior experience in similar vehicle hire contracts, maintain financial stability with submitted statements, and provide Euro VI/BS VI compliant vehicles (SUV/Sedan/MUV). OEM authorizations and deployment capability at Neriya MHMSLPL are required.
What documents are required for HPCL cab tender submission in Karnataka?
Submit GST certificate, PAN card, experience certificates, financial statements, EMD proof, technical compliance, and OEM authorizations. Include online payment confirmation and bid reference details; ensure documents correspond to local Karnataka deployment locations.
What are the technical vehicle specifications in this HPCL tender?
Vehicles must be petrol/diesel AC, Euro VI/BS VI compliant, model year November 2024 or later, with 50,000 KM cap at deployment, and availability for 24x7 reporting at Neriya. SUV/Sedan/MUV categories have specified monthly kilometers.
When is the deployment location and mileage assurance for Neriya in this bid?
Neriya deployment at MHMSLPL with 13,500 KM quarterly assured mileage. Reporting is 24x7 from station, with SUV/Sedan/MUV allocations aligning to GEM SLA pricing structures.
What are the payment terms for HPCL vehicle hire in this tender?
EMD is ₹471,000; payment must be made via RTGS/NEFT to the HPCL SBIN account, with proof uploaded. Tender terms permit online payments and require bid reference alongside the transfer details.
What is the contract duration and quantity adjustment clause for HPCL?
Two-year framework with 50% scope adjustment allowed pre- and post-issue; after contract award, quantity and duration can be increased/decreased by up to 50% with the service provider’s consent.
Are there any vehicle model restrictions for HPCL Karnataka cab bids?
Yes. Vehicles must be equivalent to Mahindra Scorpio/Scorpio-n, Bolero/Bolero Neo or equivalent; ensure Euro VI/BS VI compliance and model year 2024 November or later, with deployment KM constraints.