Bharat Coking Coal Limited Security Equipment Tender Dhanbad Jharkhand 2026 – 1 Year Warranty & 25% Quantity Flexibility
Progress
Tender Overview
Bharat Coking Coal Limited (Coal India Limited subsidiary) invites bids for the supply of goods across 13 item categories in Dhanbad, Jharkhand 826001. The scope is the complete supply of goods with a 1-year warranty from final acceptance or commissioning, and OEM warranty certificates required at delivery. The contract includes an option clause allowing up to 25% quantity variation during both initial and extended delivery periods, at contracted rates. Bidders must ensure GST compliance and provide End User Certificates in the buyer format if requested, along with a GST invoice on the consignee’s GSTIN. The tender emphasizes post-sale support through established service centers in India and requires installation, training, and maintenance capabilities as part of the after-sales package.
Technical Specifications & Requirements
- No technical specifications are published in the BOQ; however, the scope is limited to the ** supply of goods** with all-inclusive price (scope includes all costs).
- Warranty: 1 year from final acceptance or completion of installation/testing; OEM warranty certificates to be submitted at delivery.
- After-sales support: proven Installation, Commissioning, Training, Troubleshooting, and Maintenance service network in India; service centers near consignee destinations to be uploaded with bid.
- Documentation: GSTIN, PAN, Cancelled Cheque, EFT Mandate; End User Certificate as per Buyer format; GST invoice and GST payment confirmation uploaded on GeM portal.
- Special terms: Generic option clause enabling up to 25% quantity increase/decrease; delivery period aligned to original schedule with calculated extensions; GST-based reimbursement as per actuals or applicable rates, whichever is lower.
Terms & Eligibility
- EMD: Not explicitly disclosed in the provided data; bidders must account for bid security per GeM terms (as applicable).
- GST compliance: Self-managed; GST invoices must be in consignee name with consignee GSTIN.
- Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; End User Certificate on Buyer format if requested.
- Delivery & payment: Delivery terms aligned to original order with option-based extensions; payment terms to be as per GeM/Buyer terms; installation and maintenance services required where applicable.
- Warranty & service: 1-year standard warranty; OEM warranty certificates required; service center information to be uploaded.
Key Specifications
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Product/service names: not specified in BOQ
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Quantity: not disclosed; BOQ lists 13 items but no quantities
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Estimated value: not disclosed
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EMD: not disclosed in data
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Standards/certifications: not specified; OEM warranties required
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Delivery: period to be extended via option clause; minimum 30 days extra time
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Warranty: 1 year from final acceptance or post-installation testing
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Service capability: installation, commissioning, training, troubleshooting, maintenance in India
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Documentation: End User Certificate in Buyer format; GST invoice in consignee name
Terms & Conditions
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Option Clause: quantity can increase/decrease by up to 25% during contract and extended delivery period
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GST: bidder bears GST applicability; reimbursement per actuals or lower applicable rate
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Warranty: 1-year warranty from final acceptance; OEM warranties required at delivery
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Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; End User Certificate if requested
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Delivery: schedule considers last date of original delivery; extended time basis formula
Important Clauses
Payment Terms
GST-based invoicing in consignee name; payment terms aligned to GeM/buyer terms; GST portal confirmation required
Delivery Schedule
Delivery period starts after last date of original order; extended period calculated as (increased quantity ÷ original quantity) × original period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated in data; ensure to review ATC for LD details
Bidder Eligibility
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Eligibility criterion 1: Valid PAN and GSTIN
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Eligibility criterion 2: EFT mandate and cancelled cheque
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Eligibility criterion 3: Demonstrated installation and after-sales network in India
Tender Data
Bid Details
Quantity
444
Category
ITEM1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Group wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
ITEM1 , ITEM2 , ITEM3 , ITEM4 , ITEM5 , ITEM6 , ITEM7 , ITEM8 , ITEM9 , ITEM10 , ITEM11 , ITEM12 , ITEM13
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Dhanbad
Delivery Pincodes
828101
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rakesh Kumar | 828101,Office of Depot Officer ,Regional Store Sijua Area , Post Office BANSJORA (SUB OFFICE), DHANBAD, JHARKHAND | Dhanbad | Jharkhand | 828101 | 2 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9886315.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
13 Items Sign in to view GEM price trends Sign in for GEM prices
ITEM1
FIBRE GLASS LADDER
ITEM2
GRAPHITE PACKING
ITEM3
GRAPHITE PACKING
ITEM4
SOCKET WRENCH
ITEM5
NEGATIVE SEQUENCE RELAY
ITEM6
MOTOR PROTECTION RELAY
ITEM7
NGR MONITORING
ITEM8
CABLE JOUNTING KIT
ITEM9
CABLE JOUNTING KIT
ITEM10
LIGHTNING ARRESTER
ITEM11
ISOLATING PLUG BOARD
ITEM12
SHUNT TRIP COIL
ITEM13
ISLTER ELEC ASSY
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | ITEM1 | FIBRE GLASS LADDER | 2 | pieces | [email protected] | 15 | |
| 2 | ITEM2 | GRAPHITE PACKING | 200 | kg | [email protected] | 15 | |
| 3 | ITEM3 | GRAPHITE PACKING | 200 | kg | [email protected] | 15 | |
| 4 | ITEM4 | SOCKET WRENCH | 2 | pieces | [email protected] | 15 | |
| 5 | ITEM5 | NEGATIVE SEQUENCE RELAY | 2 | pieces | [email protected] | 15 | |
| 6 | ITEM6 | MOTOR PROTECTION RELAY | 1 | pieces | [email protected] | 15 | |
| 7 | ITEM7 | NGR MONITORING | 2 | pieces | [email protected] | 15 | |
| 8 | ITEM8 | CABLE JOUNTING KIT | 6 | pieces | [email protected] | 15 | |
| 9 | ITEM9 | CABLE JOUNTING KIT | 6 | pieces | [email protected] | 15 | |
| 10 | ITEM10 | LIGHTNING ARRESTER | 12 | pieces | [email protected] | 15 | |
| 11 | ITEM11 | ISOLATING PLUG BOARD | 3 | pieces | [email protected] | 15 | |
| 12 | ITEM12 | SHUNT TRIP COIL | 4 | pieces | [email protected] | 15 | |
| 13 | ITEM13 | ISLTER ELEC ASSY | 4 | pieces | [email protected] | 15 |
Categories
23
Required Documents
GST certificate
PAN card
Cancelled cheque
EFT mandate certified by bank
End User Certificate (if requested in Buyer format)
OEM authorization certificates (if applicable)
OEM warranty certificates (at delivery)
GST invoice and screenshot of GST portal payment confirmation
Proof of service network and after-sales capability (installation/training/maintenance)
Experience certificates and any relevant OEM service certifications (if applicable)
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for security equipment tender in Dhanbad Jharkhand 2026
Bidders must provide PAN, GSTIN, canceled cheque, EFT mandate; End User Certificate if requested; OEM warranty; 1-year warranty; demonstrate installation and maintenance capability in India; ensure accurate GST invoicing to consignee and upload GST payment confirmation on GeM.
What documents are required for GeM submission in this procurement
Submit PAN, GSTIN, canceled cheque, EFT Mandate certified by bank, End User Certificate (if requested), OEM authorizations, OEM warranty certificates, and GST invoice with consignee GSTIN; include service network details and installation/maintenance capabilities.
What are the delivery terms and quantity variation rights
The purchaser may increase or decrease quantity up to 25% at contract award and during the currency; delivery period extends using a formula based on increased quantity and original period, with a minimum of 30 days.
What warranty and after-sales support is required for this tender
A 1-year warranty from final acceptance or from the completion of installation/testing; OEM warranty certificates required at delivery; bidder must have service centers across India and upload center details near consignee destinations.
What are the GST/Tax considerations in this GeM procurement
GST is the bidder’s responsibility; reimbursement will be as per actuals or applicable rates (whichever is lower) up to the quoted GST percentage; invoices must be GST-compliant and in consignee's GSTIN.
What is the scope of supply for this BCCL/Coal India tender
Scope enumerates supply of goods across 13 items with all-cost components included; no item-level technical specs published in the BOQ; emphasis on timely delivery, warranty, and post-sale service readiness.