Custom Bid for Services - Upkeeping Misc Job TF PH,Custom Bid for Services - Upkeeping of TF and P
Hindustan Petroleum Corporation Ltd
Posted:
19 November 2024
Closed:
29 November 2024
GEM
GEM
HPCL Tank Farm & Pump House Upkeeping Tender Kolkata Terminal 2025 - GST Inclusive 12 Months & 3000 Extra Hours
Bid Publish Date
18-Nov-2025, 11:46 pm
Bid End Date
29-Nov-2025, 6:00 pm
Value
₹43,08,459
Location
Progress
Issue18-Nov-2025, 11:46 pm
Technical28-11-2025 12:37:53
Financial
Award27-Dec-2025, 2:17 am
Quantity
2
Bid Type
Two Packet Bid
Categories
3
Tender Overview
Hindustan Petroleum Corporation Ltd (HPCL) invites bids for the Upkeeping of Tank Farm and Pump House at the Kolkata Terminal under a custom services bid. The scope covers 12 months of routine maintenance with a separate line for extra hours totaling 3000 hours. Estimated contract value is ₹4,308,459.00 including GST. Bidders should visit the Kolkata Terminal for job clarity and ensure adherence to HPCL General Terms & Conditions. A declaration for NOT BANNED and EMD/alternative document formats are requested. A 25% flex clause allows quantity or duration adjustments pre-issuance and post-issuance, with cumulative GST-inclusive pricing.
- Organization: Hindustan Petroleum Corporation Ltd (HPCL)
- Location & Facility: Kolkata Terminal, West Bengal
- Product/Service: Upkeeping of Tank Farm and Pump House; extra hours provision
- Estimated Value: ₹4,308,459.00 (including GST)
- Line Items: 12 MONTH upkeep; 3000 HR extra hours
- Key differentiator: onsite clarity visit and GST-inclusive pricing with flexible qty/duration
Technical Specifications & Requirements
- Category: Custom Bid for Services
- Delivery location: Kolkata Terminal; scope to include routine maintenance and emergency support
- Billing: total cost for 12 MONTHS including GST; separate line item for 3000 EXTRA HOURS (including GST)
- GST: bidder to account actual GST; HPCL reimbursement as per applicable rate, up to quoted GST
- Compliance: bidding per HPCL GTC (General Terms & Conditions); visit site for clarity
- Clarifications: contact designated HPCL personnel; reference declaration in tender documents
- Documentation: declare NOT BANNED status; provide EMD alternative as per ATC
Terms, Conditions & Eligibility
- EMD/Declaration: provide NOT BANNED declaration and alternative to EMD as per ATC
- GST: bidders to determine applicability; reimbursement as per actuals or applicable rates (max quoted GST%)
- Quantity Variation: ±25% allowed; cumulative pricing must reflect GST-inclusive total
- Site Visit: mandatory visit to Kolkata Terminal for job understanding
- Terms: adherence with HPCL General Terms & Conditions (GTC) and tender ATC clauses
- Contacts: ensure coordination with HPCL designated officers for queries
- Documentation: GST certificate, PAN, experience in tank farm maintenance, financials
- Payment: terms tied to delivery/completion per HPCL GTC; schedule to be detailed in contract
Key Specifications
-
Category: Custom Bid for Services - Upkeeping of Tank Farm and Pump House
-
Line Item 1: 12 MONTHS total upkeep (including GST)
-
Line Item 2: 3000 EXTRA HOURS (including GST) for Tank Farm & Pump House
-
Location: Kolkata Terminal, West Bengal
-
Estimated Contract Value: ₹4,308,459.00 including GST
-
GST handling: actual GST reimbursement within quoted GST percentage
-
Variation: ±25% in quantity or duration allowed
-
Site visit: mandatory for job clarification
-
GTC compliance: HPCL General Terms & Conditions
Terms & Conditions
-
EMD or NOT BANNED declaration required in bidder submission
-
GST compliance and reimbursement as per actuals or lower applicable rate
-
Delivery scope includes 12 months upkeep plus 3000 extra hours with GST
-
Successful bidders must adhere to HPCL GTC and ATC terms
Important Clauses
Payment Terms
Total cost must be quoted including GST; GST reimbursement as per actuals or applicable rate; cumulative pricing for both lines
Delivery Schedule
12 MONTH maintenance period with possibility to deploy 3000 EXTRA HOURS; schedule to be finalized post-award
Penalties/Liquidated Damages
Penalties to be as per HPCL GTC; LD schedules to be specified in contract
Bidder Eligibility
-
Experience in tank farm/pump house maintenance for at least 3 years
-
Demonstrated GST compliance and proper invoicing
-
Financial stability and solvency demonstrated via latest financial statements
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Upkeeping of Tank Farm and Pump House , Custom Bid for Services - Upkeeping of TF & PH - Extra Hours
Authority Records
MINISTRY OF PETROLEUM AND NATURAL GASHINDUSTAN PETROLEUM CORPORATION LTD
Free Trial Available
Win more tenders with
real-time intelligence
Trusted by 5,000+ companies to find, track, and win government tenders.
Smart Alerts
Daily matched tenders to your inbox
Bid Results
See L1 winners & actual prices paid
Competitor Intel
Track rival companies & win patterns
Price Intelligence
BOQ rate trends to benchmark your bid
Book a Free Demo
See TenderDekho in action
Our team will walk you through the platform and help set up your profile — free, no commitment.
Demo booked!
Our team will reach out to schedule your free session.
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 13
GeM-Bidding-8601262.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
BOQ Document
BOQ
Other Documents
OTHER
Payment Terms & Condition
PAYMENT
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
Custom Bid for Services - UPKEEPING OF BBII AMNITIES,Custom Bid for Services - TW Unloading Servic
Hindustan Petroleum Corporation Ltd
SOUTH 24 PARGANAS, WEST BENGAL
Posted:
11 February 2025
Closed:
24 February 2025
GEM
Custom Bid for Services - House Keeping, Electrcial maintenance & Pump Operation
Prasar Bharati Broadcasting Corporation Of India
BHOPAL, MADHYA PRADESH
Posted:
23 July 2025
Closed:
16 August 2025
GEM
Custom Bid for Services - RUNNING & MAINTENANCE OF PUMP HOUSE AND COMPRESSORS
Salem Steel Plant
SALEM, TAMIL NADU
Posted:
12 February 2026
Closed:
2 March 2026
GEM
Custom Bid for Services - Tank cleaning 11 TO 13 M DIA,Custom Bid for Services - Tank cleaning 13 T
Hindustan Petroleum Corporation Ltd
BATHINDA, PUNJAB
Posted:
9 April 2025
Closed:
3 July 2025
GEM
Tender Results
Loading results...
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates in tank farm/pump house maintenance
4
Financial statements or bank solvency proof
5
EMD or approved alternative per ATC
6
Technical bid documents showing scope and rates
7
OEM authorizations (if applicable) and site visit confirmation
8
Declaration for NOT BANNED on letterhead
9
GST applicability declaration and rate calculation worksheet
10
Any other documents specified in HPCL General Terms and Conditions
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | AMINA ENTERPRISE Under PMA | 28-11-2025 12:37:53 | |
| 2 | H.M.SECURITY AGENCY Under PMA | 29-11-2025 17:50:13 | |
| 3 | M/S MADAN MOHAN GHOSH & SONS Under PMA | 28-11-2025 12:33:47 | |
| 4 | MURA GHOSH Under PMA | 28-11-2025 13:39:02 | |
| 5 | N.SAMANTA Under PMA | 29-11-2025 17:46:28 | |
| 6 | P.S. ENTERPRISE Under PMA | 29-11-2025 08:32:09 | |
| 7 | R. R. CONSTRUCTION Under PMA | 29-11-2025 08:12:01 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | R. R. CONSTRUCTION( MSE Social Category:General ) Under PMA | Item Categories : Custom Bid for Services - Upkeeping of Tank Farm and Pump House,Custom Bid for Services - Upkeeping | |
| L2 | MURA GHOSH( MSE Social Category:General ) Under PMA | Item Categories : Custom Bid for Services - Upkeeping of Tank Farm and Pump House,Custom Bid for Services - Upkeeping | |
| L3 | P.S. ENTERPRISE( MSE Social Category:General ) Under PMA | Item Categories : Custom Bid for Services - Upkeeping of Tank Farm and Pump House,Custom Bid for Services - Upkeeping | |
| L4 | M/S MADAN MOHAN GHOSH & SONS( MSE Social Category:General ) Under PMA | Item Categories : Custom Bid for Services - Upkeeping of Tank Farm and Pump House,Custom Bid for Services - Upkeeping |
Contract / Result Documents 1
Please sign in or create an account to view contract details and download result documents.
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for HPCL tank farm maintenance tender in Kolkata 2025
Bidders should register on the GEM portal, download the HPCL tender ATC, ensure NOT BANNED declaration, provide GST details, and submit a GST-inclusive quoted rate for 12 months plus 3000 extra hours. Include EMD alternative if required and visit Kolkata Terminal for scope clarity.
What documents are required for HPCL maintenance bid in Kolkata
Submit GST certificate, PAN, tank farm maintenance experience certificates, latest financial statements, NOT BANNED declaration, EMD or alternative as per ATC, technical bids, and OEM authorizations if applicable. Ensure site visit confirmation is provided.
What are the key technical requirements for HPCL pump house upkeep
No IS or ISO standards listed; focus on on-site upkeep capability, 12-month maintenance plan, 3000 extra hours, GST handling, and adherence to HPCL GTC. Site clarity visit is mandatory to confirm scope and safety standards.
What is the EMD and payment terms for this HPCL tender
EMD details are not specified in the summary; bidders must provide an alternative declaration per ATC. Payment terms will follow HPCL GTC; invoicing must reflect GST-inclusive amounts and delivery milestones after site acceptance.
When is the delivery window and variation allowance for HPCL bid
The contract allows ±25% variation in quantity or duration before and after award. The primary maintenance period is 12 months, with 3000 extra hours as a separate line item enforceable within the GST-inclusive total.
What is required to demonstrate GST compliance for this HPCL tender
Provide GST registration, applicable GST rate calculations, and a worksheet showing how GST was computed on the quoted amounts. HPCL will reimburse GST as per actuals or the lower applicable rate, up to the quoted percentage.
How to ensure compliance with HPCL GTC for this bid in Kolkata
Thoroughly review the HPCL General Terms & Conditions and the tender ATC. Ensure declarations, site-visit confirmation, and GST-related documents are aligned. Include required experience proofs and financials to demonstrate capability on tank farm upkeep.
What happens after site visit for Kolkata Terminal maintenance bid
Site visit confirms scope, safety requirements, and specific task lists. Vendors must incorporate observations into the final GST-inclusive quotation and ensure all safety and regulatory compliance aspects are reflected in the technical bid.
Similar Tenders
5 found
Urgent
Hindustan Petroleum Corporation Limited Tank Rental, Throughput Charges & Bulk Bitumen Transport Tender 2026 India
Hindustan Petroleum Corporation Ltd
📍 MUMBAI, MAHARASHTRA
EMD: ₹38.0 L
⏰ Deadline: 4 days left
🛒 Type: Service
View
GEM
Urgent
Hindustan Petroleum Corporation Ltd Safety Services Tender Visakhapatnam Andhra Pradesh 50% Scope Change 2026
Hindustan Petroleum Corporation Ltd
📍 VISAKHAPATNAM, ANDHRA PRADESH
⏰ Deadline: 5 days left
🛒 Type: Service
View
GEM
Urgent
Custom Bid for Services - Supply,Custom Bid for Services - Mapower
Hindustan Petroleum Corporation Ltd
📍 VISAKHAPATNAM, ANDHRA PRADESH
⏰ Deadline: 4 days left
🛒 Type: Service
View
GEM
Custom Bid for Services - STENO DEO,Custom Bid for Services - Housekeeping Staff,Custom Bid for Ser
Debts Recovery Tribunal (drt) & Debts Recovery Appellate Tribunal (drat)
📍 CENTRAL DELHI, DELHI
Est: ₹26.6 L
⏰ Deadline: 3 weeks left
🛒 Type: Service
View
GEM
Urgent
Custom Bid for Services - SUPPLY ITEMS,Custom Bid for Services - MANPOWER ITEMS
Hindustan Petroleum Corporation Ltd
📍 VISAKHAPATNAM, ANDHRA PRADESH
⏰ Deadline: 7 days left
🛒 Type: Service
View
GEM
Explore More Opportunities
Quick Access
Unlock Tender Documents
Sign up now to access all documents
Performance Analytics
7-metric analysis with year-wise breakdown
Competitor Intelligence
Multi-dimensional analysis across 6 parameters
Market Penetration
By department, ministry, geography & category
Historical Analysis
Complete tender history with results
Documents 13
GeM-Bidding-8601262.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
BOQ Document
BOQ
Other Documents
OTHER
Payment Terms & Condition
PAYMENT
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS