GEM

HPCL Tank Farm & Pump House Upkeeping Tender Kolkata Terminal 2025 - GST Inclusive 12 Months & 3000 Extra Hours

Bid Publish Date

18-Nov-2025, 11:46 pm

Bid End Date

29-Nov-2025, 6:00 pm

Bid Opening Date

29-Nov-2025, 6:30 pm

Value

₹43,08,459

Location

24 PARAGANAS SOUTH , WEST BENGAL

Progress

Issue18-Nov-2025, 11:46 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Two Packet Bid

Categories 3

SERVICES TANK FARM MILITARY VEHICLE

Tender Overview

Hindustan Petroleum Corporation Ltd (HPCL) invites bids for the Upkeeping of Tank Farm and Pump House at the Kolkata Terminal under a custom services bid. The scope covers 12 months of routine maintenance with a separate line for extra hours totaling 3000 hours. Estimated contract value is ₹4,308,459.00 including GST. Bidders should visit the Kolkata Terminal for job clarity and ensure adherence to HPCL General Terms & Conditions. A declaration for NOT BANNED and EMD/alternative document formats are requested. A 25% flex clause allows quantity or duration adjustments pre-issuance and post-issuance, with cumulative GST-inclusive pricing.

  • Organization: Hindustan Petroleum Corporation Ltd (HPCL)
  • Location & Facility: Kolkata Terminal, West Bengal
  • Product/Service: Upkeeping of Tank Farm and Pump House; extra hours provision
  • Estimated Value: ₹4,308,459.00 (including GST)
  • Line Items: 12 MONTH upkeep; 3000 HR extra hours
  • Key differentiator: onsite clarity visit and GST-inclusive pricing with flexible qty/duration

Technical Specifications & Requirements

  • Category: Custom Bid for Services
  • Delivery location: Kolkata Terminal; scope to include routine maintenance and emergency support
  • Billing: total cost for 12 MONTHS including GST; separate line item for 3000 EXTRA HOURS (including GST)
  • GST: bidder to account actual GST; HPCL reimbursement as per applicable rate, up to quoted GST
  • Compliance: bidding per HPCL GTC (General Terms & Conditions); visit site for clarity
  • Clarifications: contact designated HPCL personnel; reference declaration in tender documents
  • Documentation: declare NOT BANNED status; provide EMD alternative as per ATC

Terms, Conditions & Eligibility

  • EMD/Declaration: provide NOT BANNED declaration and alternative to EMD as per ATC
  • GST: bidders to determine applicability; reimbursement as per actuals or applicable rates (max quoted GST%)
  • Quantity Variation: ±25% allowed; cumulative pricing must reflect GST-inclusive total
  • Site Visit: mandatory visit to Kolkata Terminal for job understanding
  • Terms: adherence with HPCL General Terms & Conditions (GTC) and tender ATC clauses
  • Contacts: ensure coordination with HPCL designated officers for queries
  • Documentation: GST certificate, PAN, experience in tank farm maintenance, financials
  • Payment: terms tied to delivery/completion per HPCL GTC; schedule to be detailed in contract

Key Specifications

  • Category: Custom Bid for Services - Upkeeping of Tank Farm and Pump House

  • Line Item 1: 12 MONTHS total upkeep (including GST)

  • Line Item 2: 3000 EXTRA HOURS (including GST) for Tank Farm & Pump House

  • Location: Kolkata Terminal, West Bengal

  • Estimated Contract Value: ₹4,308,459.00 including GST

  • GST handling: actual GST reimbursement within quoted GST percentage

  • Variation: ±25% in quantity or duration allowed

  • Site visit: mandatory for job clarification

  • GTC compliance: HPCL General Terms & Conditions

Terms & Conditions

  • EMD or NOT BANNED declaration required in bidder submission

  • GST compliance and reimbursement as per actuals or lower applicable rate

  • Delivery scope includes 12 months upkeep plus 3000 extra hours with GST

  • Successful bidders must adhere to HPCL GTC and ATC terms

Important Clauses

Payment Terms

Total cost must be quoted including GST; GST reimbursement as per actuals or applicable rate; cumulative pricing for both lines

Delivery Schedule

12 MONTH maintenance period with possibility to deploy 3000 EXTRA HOURS; schedule to be finalized post-award

Penalties/Liquidated Damages

Penalties to be as per HPCL GTC; LD schedules to be specified in contract

Bidder Eligibility

  • Experience in tank farm/pump house maintenance for at least 3 years

  • Demonstrated GST compliance and proper invoicing

  • Financial stability and solvency demonstrated via latest financial statements

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates in tank farm/pump house maintenance

4

Financial statements or bank solvency proof

5

EMD or approved alternative per ATC

6

Technical bid documents showing scope and rates

7

OEM authorizations (if applicable) and site visit confirmation

8

Declaration for NOT BANNED on letterhead

9

GST applicability declaration and rate calculation worksheet

10

Any other documents specified in HPCL General Terms and Conditions

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for HPCL tank farm maintenance tender in Kolkata 2025

Bidders should register on the GEM portal, download the HPCL tender ATC, ensure NOT BANNED declaration, provide GST details, and submit a GST-inclusive quoted rate for 12 months plus 3000 extra hours. Include EMD alternative if required and visit Kolkata Terminal for scope clarity.

What documents are required for HPCL maintenance bid in Kolkata

Submit GST certificate, PAN, tank farm maintenance experience certificates, latest financial statements, NOT BANNED declaration, EMD or alternative as per ATC, technical bids, and OEM authorizations if applicable. Ensure site visit confirmation is provided.

What are the key technical requirements for HPCL pump house upkeep

No IS or ISO standards listed; focus on on-site upkeep capability, 12-month maintenance plan, 3000 extra hours, GST handling, and adherence to HPCL GTC. Site clarity visit is mandatory to confirm scope and safety standards.

What is the EMD and payment terms for this HPCL tender

EMD details are not specified in the summary; bidders must provide an alternative declaration per ATC. Payment terms will follow HPCL GTC; invoicing must reflect GST-inclusive amounts and delivery milestones after site acceptance.

When is the delivery window and variation allowance for HPCL bid

The contract allows ±25% variation in quantity or duration before and after award. The primary maintenance period is 12 months, with 3000 extra hours as a separate line item enforceable within the GST-inclusive total.

What is required to demonstrate GST compliance for this HPCL tender

Provide GST registration, applicable GST rate calculations, and a worksheet showing how GST was computed on the quoted amounts. HPCL will reimburse GST as per actuals or the lower applicable rate, up to the quoted percentage.

How to ensure compliance with HPCL GTC for this bid in Kolkata

Thoroughly review the HPCL General Terms & Conditions and the tender ATC. Ensure declarations, site-visit confirmation, and GST-related documents are aligned. Include required experience proofs and financials to demonstrate capability on tank farm upkeep.

What happens after site visit for Kolkata Terminal maintenance bid

Site visit confirms scope, safety requirements, and specific task lists. Vendors must incorporate observations into the final GST-inclusive quotation and ensure all safety and regulatory compliance aspects are reflected in the technical bid.

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