Uttar Pradesh Rural Institute Of Medical Sciences And Research Saifai Infant Warmer Tender ETAWAH 2026 IS 550 Compliant
Bid Publish Date
01-Sep-2026, 7:25 pm
Bid End Date
22-Sep-2026, 8:00 pm
EMD
₹25,000
Location
Progress
Tender Overview
The Uttar Pradesh Rural Institute Of Medical Sciences And Research Saifai invites bids for an Infant Warmer (V2) under the Medical Education Department, Uttar Pradesh in Etawah, UP 206001. The project specifies an EMD of ₹25,000 and allows a potential quantity variation of up to 25% at contract award and during the contract period. OEMs and authorized distributors may participate with an OEM undertaking. The tender emphasizes delivery flexibility and supplier demonstrations as part of the evaluation, without detailed item specifications in the BOQ.
Technical Specifications & Requirements
- Item: Infant Warmer (V2)
- Location: Etawah, Uttar Pradesh
- Estimated value: Not disclosed; EMD: ₹25,000
- Delivery: Period linked to original/delivery order dates; option clause allows up to 25% quantity variation; minimum additional delivery time governed by a formula, with a minimum of 30 days
- Payment/EMD: EMD may be submitted via FD/RG/online RTGS to specified account; bank guarantees accepted
- Eligibility: OEM/Authorized distributor participation; demonstration of product may be requested as part of technical evaluation; bid must indicate vendor’s authorization status
- Standards: Not specified in BOQ; emphasis on supplier capability and demonstration readiness; OEM undertakings required for distributors
- Documentation: Upload of online transfer proof; submission of original EMD instruments within deadline if applicable
Terms, Conditions & Eligibility
- EMD: ₹25,000; payment through fixed deposit, bank guarantee, or RTGS/online transfer to FINANCE OFFICER; account BKID0007281 at Bank of India; include bid number and bidder name in transfer
- Delivery: Up to 25% quantity increase/decrease; delivery time recalculation with minimum 30 days; extended period subject to original delivery terms
- Demonstration: Supplier may be called for product demonstration as part of technical evaluation
- OEM/Distributor: Only OEM direct or authorized distributors may participate with OEM undertaking on letterhead
- Documentation: Upload online transfer proof; original EMD/Bank Guarantee submission within prescribed window
Key Specifications
-
Product: Infant Warmer (V2)
-
Location: Etawah, Uttar Pradesh
-
EMD: ₹25,000
-
Quantity variation: up to 25% during contract and currency of contract
-
Delivery time: minimum 30 days if extended; calculated as (Increased quantity ÷ Original quantity) × Original delivery period
-
Payment terms: RTGS/online banking or FD/Bank Guarantee to FINANCE OFFICER; Bank: Bank of India, UPUMS branch
-
Demonstration: may be required as part of technical evaluation
-
Participation: OEMs or Authorized Distributors with OEM undertaking
Terms & Conditions
-
EMD submission via approved modes and original copy within 5 days if applicable
-
Quantity variation up to 25% at contract placement and during the contract
-
Demonstration of product may be required during evaluation
Important Clauses
Payment Terms
EMD via fixed deposit receipt, bank guarantee, or online RTGS/IB; payment to FINANCE OFFICER; include bid details in transfer
Delivery Schedule
Delivery period linked to original delivery order; option to adjust quantity; minimum extra time 30 days
Penalties/Liquidated Damages
Not specified in data; potential for delays may trigger contract terms per option clause
Bidder Eligibility
-
OEM direct manufacturer or authorized distributor with OEM undertaking
-
Evidence of prior experience in supplying infant warming equipment or medical devices
-
Financial stability demonstrated by recent financial statements
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
12
OEM Avg. Turnover
25
Warranty Period
5 years
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Infant Warmer (V2) (Q2)
Advisory Bank
Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
62
Pre-Bid & Qualification
Pre-Bid Date
11-09-2026 11:00:00
Pre-Bid Venue
MM Office / EC Hall, Admin. Block, UPUMS, Saifai, Etawah
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Etawah
Delivery Pincodes
206130
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| SHRI RAM | 206130,Administrative Block, Uttar Pradesh University of Medical Sciences, Saifai | Etawah | Uttar Pradesh | 206130 | 5 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9833714.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST Registration Certificate
PAN Card
Experience certificates (relevant to infant warming equipment or medical devices)
Financial statements for recent fiscal years
EMD documentation (FD/Bank Guarantee or online transfer receipt)
Technical bid documents (product specifications, compliance statements)
OEM authorization/supplier authorization letters (for distributors)
Demonstration proof or offer letter (if called)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for infant warmer tender in Etawah 2026?
Bidders must meet eligibility criteria including OEM or authorized distributor status, submit EMD of ₹25,000 via FD/Bank Guarantee/online RTGS to FINANCE OFFICER with the correct bid reference, and provide GST, PAN, and experience certificates. Demonstration may be required during technical evaluation; ensure Bank details match the tender account.
What documents are required for UP infant warmer bid 2026?
Required documents include GST certificate, PAN card, recent financial statements, experience certificates for medical devices, OEM authorization letters for distributors, EMD proof (FD/Bank Guarantee/RTGS receipt), and technical bid documentation detailing product specifications and compliance.
What are the delivery and quantity variation terms for this tender?
Delivery terms allow up to a 25% increase or decrease in quantity at contract placement and during the contract period. Delivery times recalculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days for any extension.
What is the EMD amount and acceptable submission methods for UP bid?
EMD is ₹25,000. Acceptable methods include Fixed Deposit Receipt, Bank Guarantee from a commercial bank, or online RTGS/Internet banking to the FINANCE OFFICER, Bank of India, UPUMS branch; proof of transfer must be uploaded with the bid.
Are OEMs required to provide authorization for distributors in this tender?
Yes. Distributors must submit an OEM undertaking on letterhead confirming authorized dealership and participation on behalf of the original equipment manufacturer, enabling compliance with procurement rules for medical devices.
Will product demonstrations be part of the evaluation for the infant warmer?
Yes, bidders may be called for product demonstrations as part of the technical evaluation to verify conformity with intended use, build quality, and performance in clinical settings.
What standards or certifications are required for the infant warmer?
The tender data does not specify standards; bidders should emphasize compliance proof via OEM certifications, supplier quality assurances, and demonstration results, while ensuring readiness to provide IS/ISO-based documentation if requested.