Indian Army Department Of Military Affairs Flex Board & Sun Board Laminated Procurement 2026

Tender Overview

Indian Army (Department Of Military Affairs) invites bids for a range of flex boards, sun boards, vinyl lamination, ACP/glossed bases, and related iron frame components totaling 19 items. The procurement focuses on various board sizes (e.g., 4 by 2 feet, 3 by 11 feet 5 inches, 5 by 4 feet), with extensive vinyl printing, lamination, and aluminum channel assemblies. The contract includes a rigid option clause enabling up to 25% quantity variation during and after award, with delivery periods calculated from the last delivery order date. A crucial requirement is ensuring products maintain at least a 2-year residual market life and are not end-of-life before supply. A two-year advance sample inspection is mandated, with warranty extending to two years beyond installation where applicable, and a five-year OEM warranty from final acceptance for supplied goods. This procurement emphasizes in-country installation, commissioning and after-sales service capabilities, with explicit ATC references to warranty service and center locations.

Technical Specifications & Requirements

• Items include: flex board iron frame, sun board, lamination vinyl, acp glossed flag hosting bases, and aluminum channel assemblies across multiple sizes (e.g., 8 feet by 4 feet, 24 feet by 3 feet, 5 feet by 4 feet).
• No standalone numeric specs are provided in the summary; the emphasis is on compatibility of sizes, vinyl printing/lamination finishes, and structural iron frames.
• Key non-technical clauses demand a minimum 2-year residual market life, OEM warranty documentation, and a robust installation/maintenance network within INDIA.
• BOM/BOQ lists 19 items with unspecified quantities, requiring bidders to align with contractual quantity variations and delivery sequencing per order.
• Warranty: 5-year overall warranty for supplied goods; post-installation warranty considerations extended by OEM certificates.

Terms, Conditions & Eligibility

• EMD and certificates: Upload all required certificates; warranty documents from OEM must accompany delivery.
• Sample submission: advance OEM sample two days before opening technical bid; failure to provide sample leads to disqualification.
• Warranty coverage: two-year post-installation for item failures not due to fair wear and tear; service centers must be listed with location details.
• Delivery: option to increase quantity by up to 25%, with extended delivery time calculated as (additional/ original) × original delivery period, minimum 30 days.
• Documents: PAN, GSTIN, cancelled cheque, EFT Mandate; OEM authorizations may be required; installation and commissioning records may be requested.