South Western Railway Rain Suit Tender 2026 - Q3 Rain Suit Supply with Sample Approval Conditions 2026
Bid Publish Date
14-Oct-2026, 4:00 pm
Bid End Date
24-Oct-2026, 12:00 pm
Value
₹94,095
Progress
Key Highlights
- • South Western Railway procurement of Rain Suit (Q3) under Indian Railways
- • Advance sample requirements: 2 samples within 7 days; modifications within 10 days
- • Rain suit size to be finalized at sample approval by consignee
- • GST invoice submission through GeM with GST payment screenshot
- • Inspection options: pre-dispatch at seller premises or post-receipt at consignee site
- • Only supply of goods; no service components; price must include all costs
Tender Overview
The tender is issued by South Western Railway (Indian Railways) for the procurement of a Rain Suit (Q3). Estimated value is ₹94,095.00, with supply limited to goods delivery (no services). The bidding process includes mandatory GST invoicing via the GeM portal, and payment terms are aligned to the buyer’s AIS. A key differentiator is the requirement to submit two advance samples for buyer approval within seven days of contract award, with modifications communicated within ten days. The final rain suit size will be confirmed at the stage of sample approval by the consignee. This tender emphasizes compliance with ATC requirements and quality acceptance through pre/post inspection, potentially impacting delivery timelines.
Technical Specifications & Requirements
- Product: Rain Suit set, size to be finalized after sample approval
- Category: Q3 (quality tier indicated by buyer)
- Inspection: Pre-dispatch at seller premises OR post-receipt at consignee site; nominated inspection agency to be appointed by buyer
- Samples: Submit 2 advance samples within 7 days of award; buyer to approve or specify modifications within 10 days; bulk supply to follow approved sample
- Documentation: Upload required certificates/documents per ATC; non-compliance may lead to rejection
- Delivery scope: Only supply of goods; no services included; price to cover all cost components
- GST: Invoicing via GeM with GST portal payment confirmation screenshot
- Sampling cost: Samples provided by contractor, bulk production costs borne by contractor until approval
- Additional note: Rain suit size finalization occurs at sample approval stage by consignee
Terms, Conditions & Eligibility
- EMD: Not explicitly specified in the data; ensure eligibility and bid security per ATC
- Certificates: Upload all required certificates; non-compliance risks rejection
- Payment: GST-compliant invoicing; payment terms aligned with buyer Surat/GeM rules
- Delivery: Delivery timeline tied to sample approval; if buyer delays approval, delivery period may be revised without LD
- Penalties/liability: Possible termination for major deviations; advance sample deviations communicated to seller
- Other: ATC clauses and project-specific terms apply; ensure compliance with all terms and conditions
Key Specifications
-
- Rain Suit set (Q3) with final size determined at consignee sample approval
-
- Inspection: Pre-dispatch at Seller Premises OR Post Receipt at Consignee site
-
- Samples: 2 advance samples required; approval within 10 days or modification list issued
-
- Documentation: Upload required certificates/documents per ATC
-
- Scope: Pure supply of goods; inclusive pricing for all components
Terms & Conditions
-
EMD not clearly specified; verify in ATC
-
Delivery tied to sample approval, with potential LD waiver during buyer delays
-
GST invoice via GeM; payment evidenced by GST portal screenshot
Important Clauses
Payment Terms
GST-compliant invoicing through GeM; require GST portal payment confirmation screenshot
Delivery Schedule
Delivery period may be refixed if buyer delays advance sample approval; otherwise as per contract after sample approval
Penalties/Liquidated Damages
Possible contract termination for major deviations; LD details to be defined in contract framework
Bidder Eligibility
-
Submit required GST, PAN, and financial documents per ATC
-
Demonstrate capability to supply rain suit Q3 with sample-based size finalization
-
Compliance with pre/post inspection and sample approval process
Tender Data
Bid Details
Quantity
153
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Rain Suit (Q3)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Dharwad
Delivery Pincodes
580020
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mohammad Nuruddin | 580020,O/o Dy. Chief Materials Manager South Western Railway General Stores Depot Gadag Road, Hubli 580 020 | Dharwad | Karnataka | 580020 | 153 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-10032547.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate (for GeM invoicing and GST compliance)
PAN card and financial statements as required by ATC
Experience certificates for similar rain suit supply (if requested by ATC)
Technical bid documents showing compliance with ATC and sample process
OEM authorizations if applicable
Any certificates requested in the ATC and Corrigendum
Frequently Asked Questions
How to bid for SWR rain suit tender 2026 in GeM portal
Bidders must prepare GST registration, PAN, and financial statements; upload two advance rain suit samples within seven days of award; provide required certificates per ATC; ensure post-dispatch or pre-dispatch inspection readiness; final size is confirmed after consignee sample approval.
What documents are required for rain suit tender with ATC
Submit GST invoice documents, GST payment confirmation screenshot, PAN, company financials, experience certificates for similar supply, OEM authorizations if applicable, and all certificates asked in ATC and corrigendum to avoid rejection.
What are the inspection requirements for rain suit supply
Inspection can be pre-dispatch at seller premises or post-receipt at consignee site; nominated agency by buyer conducts inspection; ensure readiness to pass both stages and address any non-conformities promptly to avoid delays.
When is sample approval required for bulk rain suit supply
Two advance samples must be submitted within seven days of contract award; buyer to approve or specify modifications within ten days; bulk production starts after approval; delays in approval may adjust the delivery timeline without LD.
What standards or quality terms apply to this rain suit tender
Specific standards are not listed; however, compliance with ATC certificate requirements and ISI/ISM-grade validations may be applicable per standard tender practices; ensure all submitted samples meet buyer-approved specifications.
What is the estimated value and delivery scope for this procurement
Estimated value is ₹94,095.00; scope covers only the supply of rain suit goods, with prices inclusive of all components; delivery terms align with sample approval and GeM invoicing requirements.
How to ensure GST compliance for GeM invoicing in this tender
Upload scanned GST invoice and a GST payment screenshot in GeM; ensure GSTIN validity and tax rates match supplier registration; maintain consistent invoicing format as per GeM guidelines for prompt payment.
What happens if the sample size is not approved by consignee
If samples are not approved, the buyer may request modifications or call for fresh samples; in such cases, the delivery period may be refixed; ensure transparent communication to avoid contract termination and stay compliant with ATC.