Nalbari Medical College and Hospital Cleaning, Sanitation & Disinfection Service Tender Assam 2026
Progress
Tender Overview
The Nalbari Medical College and Hospital, under the Health and Family Welfare Department Assam, seeks Cleaning, Sanitation and Disinfection services for indoor and outdoor areas, covering sweeping, mopping, dusting, deep cleaning, sterilizing and disinfection. The estimated contract value is ₹35,000,000 with an EMD of ₹1,500,000. Scope includes general cleaning and outcome-based sanitation across healthcare premises in Nalbari, Assam. Key differentiators include the explicit 50% contract quantity/duration variation and the option for online EMD/PBG submission with FDR alternative. This opportunity is a government procurement targeting reliable, hospital-grade cleaning services.
Technical Specifications & Requirements
- Service category: Cleaning, Sanitation and Disinfection Service for healthcare environments (indoor/outdoor) including sweeping, mopping, dusting, deep cleaning, sterilizing and disinfection.
- Estimated contract value: ₹35,000,000; EMD: ₹1,500,000.
- Payment framework includes service-provider wage payments first, with subsequent claims to the buyer and compliance with PF/ESIC documents.
- Security/guarantee options: PBG as per GeM GTC or FDR in the name of HMS Nalbari Medical College and Hospital; online RTGS payment option with transfer proof.
- BOQ: No items listed; scope appears to be lump-sum service with possible scope variation up to 50%.
- Compliance requirements emphasize hospital-grade hygiene standards and timely service delivery in a public-health setting.
Terms, Conditions & Eligibility
- EMD: ₹1,500,000; performance security may be furnished as PBG or FDR; FDR must be transferrable to the buyer on endorsement.
- Payment terms require the service provider to pay staff salaries initially and claim reimbursement from the buyer along with statutory documents (PF, ESIC) and bank statements.
- Contract scope may be increased or decreased by up to 50%; assignment/sub-contracting needs prior written consent from the buyer.
- Online payment option available; bidder must upload scanned proof of online transfer within 15 days of award.
- No BOQ items; terms emphasize governance, liability, and joint responsibility with assignee/sub-contractor for contract performance.
- Submission of standard corporate documents (GST, PAN, experience certificates, financial statements) is implied for bid participation, along with OEM authorizations where applicable.
Key Specifications
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Service category: Cleaning, sanitation and disinfection for healthcare premises (indoor/outdoor)
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Estimated value: ₹35,000,000; EMD: ₹1,500,000
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Payable wages: service provider pays staff first, with claiming reimbursement from buyer including PF/ESIC documents
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Security: PBG or FDR acceptable; FDR must be in name of HMS Nalbari Medical College and Hospital; online PBG acceptable
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Variation: contract quantity/duration may be increased up to 50% with consent
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BOQ: No items listed; lump-sum service contract indicated
Terms & Conditions
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EMD amount and security options (PBG or FDR) with online payment eligibility
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50% quantity/duration variation allowed for lumpsum contracts
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Employer wage payment obligations and statutory documentation (PF, ESIC)
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Sub-contracting requires prior written consent and joint liability for performance
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Delivery scope includes indoor/outdoor cleaning, deep cleaning, sterilizing and disinfection
Important Clauses
Payment Terms
Service provider pays salaries first; claims reimbursement from buyer with PF/ESIC documents and bank statements.
Security & PBG/FDR
Performance security may be furnished as PBG or FDR; FDR must be in beneficiary name and delivered within 15 days of contract award.
Variation Clause
Buyer may increase/decrease contract quantity or duration up to 50% at contract issue; post-issue adjustments limited to 50%.
Bidder Eligibility
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Experience in providing cleaning/sanitation services to healthcare facilities
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Compliance with statutory payroll, PF/ESIC obligations, and wage payment norms
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Ability to provide security deposits via PBG or FDR and online payment readiness
Tender Data
Bid Details
Quantity
43863
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1200
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Cleaning, Sanitation and Disinfection Service - Outcome Based - Healthcare; GENERAL CLEANING(SWEEPING, MOPPING, DUSTING)DEEP CLEANING,STERILIZING,DISINFECTION,; INDOOR, OUTDOOR
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
26
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
12-10-2026 11:00:00
Pre-Bid Venue
CONFERENCE HALL, OFFICE OF THE PRINCIPAL CUM CHIEF SUPERINTENDENT, DAKHINGAON, NALBARI, ASSAM
Delivery Details
Delivery Locations
1
Delivery Cities
Nalbari
Delivery Pincodes
781350
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Diganta Das | 781350,Vill: Dakhingaon, Nalbari, PS: Ghograpar | Nalbari | Assam | 781350 | 43863 | - | Frequency in each cycle : 2 Number of working days in a month : 30 Number of cycles during Contract Period : 720 |
Authority Records
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Documents 10
GeM-Bidding-9978634.pdf
Main Document
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Categories
6
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar cleaning/sanitation services
Financial statements (audited, if available)
EMD submission proof (online transfer receipt or DD/bank guarantee)
Technical bid/compliance documents
OEM authorizations or franchise agreements (if applicable)
PF/ESIC & other statutory compliance documents (if available)
Frequently Asked Questions
Key insights about ASSAM tender market
What documents are required for the Nalbari medical college cleaning tender in Assam 2026?
Bidders should prepare GST registration, PAN, experience certificates for healthcare cleaning, financial statements, EMD proof, technical bid, and OEM authorizations where applicable; PF/ESIC documents may be requested with payment claims, and PBG/FDR security options are available.
How is the EMD for the Nalbari cleaning contract payable and secured?
The EMD is ₹1,500,000; payments may be made online or via demand draft, with PBG or FDR accepted as performance security, the FDR in the buyer’s account name and submission within 15 days of award.
What is the variation policy for contract quantity or duration in this tender?
The buyer may vary contract quantity or duration by up to 50% at contract issue; post-issue variations are still capped at 50%, requiring the service provider’s consent for scope changes and value adjustments.
What are the payment terms for salaries and wages under this cleaning contract?
The service provider must pay staff salaries first, then claim reimbursement from the buyer, accompanied by PF/ESIC documents and bank statements showing wage payments.
Which entity is the beneficiary for security deposits and how to submit online?
Security deposits may be submitted as PBG or via online RTGS; online transfer requires the contract number and seller name, with scanned proof uploaded within 15 days of award.
What is the scope of work for the Nalbari hospital cleaning tender in 2026?
Scope covers indoor and outdoor cleaning, sweeping, mopping, dusting, deep cleaning, sterilizing and disinfection, aligned with healthcare hygiene expectations; no BOQ items are listed, indicating a lump-sum service contract.
What standards or compliance are required for cleaning services in this Assam tender?
Although specific standards are not listed, bidders should demonstrate healthcare cleaning capability, regulatory compliance, and readiness to meet wage, PF/ESIC, and security requirements as outlined in terms.
How to participate in the Nalbari Medical College cleaning procurement in Assam 2026?
Prepare an integrated bid with EMD, security options (PBG/FDR), online payment readiness, and required documents; ensure eligibility for healthcare sanitation contracts and alignment with the 50% variation clause and wage obligations.