Housing And Urban Development Department Jammu & Kashmir Colour Multifunction Printer Tender 2026 ISO/IEC Standards
Bid Publish Date
06-Aug-2026, 11:13 am
Bid End Date
24-Aug-2026, 12:00 pm
Value
₹25,000
Location
Progress
Tender Overview
The opportunity is issued by the Housing And Urban Development Department Jammu And Kashmir for a Colour Multifunction Printer (MFP) suitable for government office use, capable of printing, scanning, and copying with an integrated flatbed scanner. The project focuses on A4/Legal size output with duplex capability, scanning functions, and connectivity suitable for high-volume public sector work. Estimated value is around ₹25,000 with an emphasis on on-site support, in-state service presence, and a dedicated escalation process. A significant differentiator is the explicit option to adjust contract quantities by up to 25% during and after award at contracted rates, plus a structured delivery timeline tied to original and extended periods. Bidders must ensure functional service centers within the state and provide a dedicated toll-free service line plus an escalation matrix. This tender targets suppliers with modern, government-grade MFPs that meet stringent reliability and service requirements.
Technical Specifications & Requirements
- Product Type: Business/Enterprise Grade Colour Multifunction Printer (Print, Scan, Copy) with integrated flatbed scanner
- Technology: Colour Ink Tank (refillable) or Colour Laser; suitable for high-volume government office use
- Condition: Brand New, Factory Sealed, Latest Production Model, Not EOL
- Functions: Print, Scan, Copy
- Print Technology: Colour Inkjet (Ink Tank) or Colour Laser with Original OEM consumables
- Print Resolution: Minimum 4800 × 1200 dpi (Ink Tank) or 600 × 600 dpi (Laser)
- Print Speed: Black ≥ 20 ppm; Colour ≥ 10 ppm (ISO standards)
- First Page Out: ≤ 15 seconds (Black)
- Duplex Printing: Automatic duplex supported
- Monthly Duty Cycle: ≥ 20,000 pages
- Warranty: On-site warranty; Extended warranty beyond standard terms
- Other: Connectivity, scanning capabilities, original document feeder and tray specifications to be provided by bidder
Terms, Conditions & Eligibility
- Quantity adjustment: Up to 25% additional quantity at contracted rates during/after award
- Service centers: Functional centre in the state required; establishment within 30 days if not present
- Support: Dedicated toll-free service number and an escalation matrix for service Support
- Compliance with the buyer-added specifications for a Colour MFP suitable for government use; model must be brand-new and OEM-supported with consumables
- Documentation must reflect in-state service capability, after-sales terms, and delivery alignment with original and extended periods
Key Specifications
-
Product Type: Business/Enterprise Colour MFP with integrated flatbed scanner
-
Print Speed: Black ≥ 20 ppm; Colour ≥ 10 ppm
-
Print Resolution: 4800 x 1200 dpi (Ink Tank) or 600 x 600 dpi (Laser)
-
First Page Out Time: ≤ 15 seconds (Black)
-
Duplex Printing: Automatic duplex
-
Monthly Duty Cycle: ≥ 20,000 pages
-
Warranty: On-site; Extended warranty options
-
Technology: Colour Ink Tank or Colour Laser; OEM consumables must be used
Terms & Conditions
-
Quantity variation up to 25% with contracted rates at award
-
State-wide service centers required; 30-day setup if absent
-
Dedicated toll-free support and escalation matrix required
Important Clauses
Payment Terms
Not disclosed in data; ensure terms align with government procurement norms and contract completion
Delivery Schedule
Delivery periods tied to original and extended periods; minimum 30 days for追加 time under option clause
Penalties/Liquidated Damages
Not specified; bidders should anticipate standard procurement LDs for delayed delivery
Bidder Eligibility
-
Functional service center in Jammu & Kashmir or ability to establish within 30 days
-
Dedicated toll-free service support line and escalation matrix
-
Brand-new, factory-sealed, latest production modelColour MFP with OEM consumables
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
1
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 20 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Pulwama
Delivery Pincodes
192122
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sumaira Jan | 192122,awantipora | Pulwama | Jammu And Kashmir | 192122 | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 3
GeM-Bidding-9716094.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST registration certificate
PAN card
Experience certificates for similar government MFP supplies
Financial statements demonstrating financial capability
EMD/Security deposit as applicable
Technical bid documents
OEM authorization/registration documents
Service center details and escalation contact information
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable |
| General Product Information | Printing Technology | Inkjet |
| General Product Information | Type of Printing | Colour Or higher |
| General Product Information | Availability of Fax | No |
| General Product Information | Operating System Compatibility | Microsoft Windows, Linux, Mac OS, Microsoft Windows Server |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54 Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| Scanning Capabilities | Maximum Scan Area (Platen/ADF) | A4 and Legal Or higher |
| Scanning Capabilities | Scan To Functions | |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Feeder Capacity (Number of Sheets) (For Scanning and Copying) | 31 to 40, 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 1, 2, 3, 4 Or higher |
| Document and Paper Handling | Total Main Paper Tray Combined Capacity (Number) at 75 GSM | 201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000 Or higher |
| Document and Paper Handling | Bypass Tray Facility | No, Yes Or higher |
| Document and Paper Handling | Bypass Tray Capacity at 75 GSM | Not Applicable, 1 to 49, 50 to 99, 100 to 149, 150 to 199, 200 to 249, 250 to 299, 300 to 349, 350 to 399, 400 to 449, 450 to 499, 500 to 549 Or higher |
| Connectivity and Reliability | Connectivity | USB Port, Ethernet Port, Wi-Fi |
| Connectivity and Reliability | Duty Cycle (Number of Prints/Month) | 20,000 to 29,999, 30,000 to 49,999, 50,000 to 79,999, 80,000 to 99,999, 1,00,000 to 1,19,999, 1,20,000 to 1,49,999, 1,50,000 to 1,99,999, 2,00,000 to 2,49,999, 2,50,000 to 2,99,999, 3,00,000 to 3,49,999, 3,50,000 to 3,99,999, 4,00,000 to 4,49,999, 4,50,000 to 4,99,999 Or higher |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 2, 3, 4 Or higher |
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for colour MFP tender in Jammu Kashmir 2026?
To bid, ensure a brand-new Colour MFP with ink-tank or laser tech, confirm in-state service capability, provide OEM authorization, GST/PAN, financials, and experience certificates. Include a dedicated toll-free support line and escalation matrix. Ensure delivery aligns with original and extended periods and up to 25% quantity variation.
What documents are required for the MFP tender in JK 2026?
Submit GST registration, PAN card, experience certificates for government MFP supply, financial statements, EMD documents, technical bid, OEM authorization, and service center details. Include installation/service manuals and warranty terms. Ensure all documents reflect OEM support and in-state service readiness.
What are the technical specifications for the JK MFP tender?
The bid requires a Colour MFP with integrated flatbed scanner, ink-tank or colour laser, minimum 4800 x 1200 dpi (ink-tank) or 600 x 600 dpi (laser), black speed ≥20 ppm, colour ≥10 ppm, duplex, first page out ≤15 seconds, monthly duty ≥20,000 pages, on-site warranty and optional extended warranty.
What is the delivery timeframe for the JK MFP procurement?
Delivery must conform to the original delivery period with option-based extensions. Additional time is calculated as (additional quantity ÷ original quantity) × original period, with a minimum of 30 days. Ensure readiness to scale up to 25% more quantity during contract.
How is warranty and service support structured for JK MFPs?
Bidder must provide an on-site warranty with a dedicated service center in the state or establish one within 30 days of award. A toll-free support line and escalation matrix must be provided, ensuring prompt service for government users and 24/7 accessibility.
What are the essential standards and OEM requirements for the JK MFP tender?
The MFP must be a brand-new model using original OEM consumables, with INK-TANK or COLOUR LASER technology. Compliance with government standards, availability of OEM warranties, and ISI/ISO markers where applicable are expected, along with an in-state service footprint for timely maintenance.