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Western Coalfields Limited Lathe Die Head Shaper Cutting & Shearing Drill Machine Repair Tender Chandameta Pench Madhya Pradesh 2026

Bid Publish Date

03-Jul-2026, 5:45 pm

Bid End Date

13-Jul-2026, 6:00 pm

Value

₹27,84,471

Location

CHHINDWARA , MADHYA PRADESH
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Progress

Issue03-Jul-2026, 5:45 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Western Coalfields Limited, under Coal India Limited, invites bids for repairing services of multiple machines at the Regional Workshop, Chandameta, Pench Area, Chhindwara, Madhya Pradesh. Scope covers 03 Lathe Machines, 02 Die Head Machines, 02 Shaper Machines, 02 Cutting & Shearing Machines, and 02 Vertical Drill Machines. Estimated value is ₹2,784,471. The contract is service-based with potential quantity/duration adjustments up to 25%. Bidders must align with EMD/PBG submission options including DD, Fixed Deposit Receipt, or online RTGS payment. The BoQ contains no items, signaling a pure service repair engagement rather than material supply.

Technical Specifications & Requirements

  • Service type: Repair and maintenance of listed machine tools at the Chandameta workshop
  • Machines involved: 3 Lathe, 2 Die Head, 2 Shaper, 2 Cutting & Shearing, 2 Vertical Drill units
  • Value/Scope: Estimated contract value ₹2,784,471; 25% scope variation allowed at award and post-award
  • EMD/PBG: Options include Demand Draft (DD) in favor of WESTERN COALFIELDS LIMITED, PENCH AREA, online RTGS/Internet banking, or FDR; hard copies due within 5-15 days post award
  • ATC terms: Quantity/duration adjustment up to 25% with seller consent for lumpsum services
  • BoQ: No items listed; implies pure repair/maintenance work rather than component procurement
  • Compliance: Bid submission must reflect contract number and seller name in payment details to ensure proper credit

Terms, Conditions & Eligibility

  • EMD/payment options: DD in favor of WESTERN COALFIELDS LIMITED, PENCH AREA or online RTGS; scanned proof to be uploaded; hard copy delivery within 5–15 days post bid award
  • Performance security: DD or online payment acceptable as PBG alternative; FDR also permissible with conditions; original documents to be delivered within 15 days of contract award
  • Variation rights: Buyer may increase/decrease contract quantity or duration up to 25% at issue and post-award; lump-sum scope adjustments require seller consent
  • Delivery/completion: Not explicitly specified; terms emphasize post-award submission and compliance with payment/guarantee processes
  • Documentation/ATC: Ensure submission of ATC-compliant EMD/PBG documents and proof of online payment
  • Jurisdiction: Funds to be remitted to the seller in Madhya Pradesh; ensure proper alignment with bank details provided in terms

Key Specifications

  • Repair and maintenance of 03 Lathe Machines, 02 Die Head Machines, 02 Shaper Machines, 02 Cutting & Shearing Machines, and 02 Vertical Drill Machines at Regional Workshop, Chandameta, Pench Area

  • Estimated contract value: ₹2,784,471 with potential ±25% scope adjustment

  • EMD/PBG options: DD, FDR, or online RTGS; proof to be uploaded; hard copies due within 5–15 days of award

  • No BoQ line items; indicates pure service repair engagement rather than procurement

  • Variation clause applies to quantity/duration; approval required for scope expansion

Terms & Conditions

  • EMD/Performance security via DD, FDR, or online RTGS with documentary proof

  • Contract quantity or duration may vary up to 25% at issuance and after

  • Delivery and payment terms hinge on secured deposits and post-award documentation

Important Clauses

Payment Terms

EMD or security can be provided via DD, FDR, or online RTGS; payment against milestone or completion not explicitly defined; ensure contract number and seller name in transfer details

Delivery Schedule

No explicit delivery timeline; emphasis on post-award submission of security documents and adherence to variation rights up to 25%

Penalties/Liquidated Damages

No specific LD details provided; emphasis on performance security and adherence to contract variation terms

Bidder Eligibility

  • Experience in repairing industrial lathe, die head, shaper, cutting & shearing, and vertical drill machines

  • Financial capacity demonstrated by turnover or balance sheet sufficient for ₹2.78 million project

  • Ability to furnish EMD via DD, FDR, or online RTGS and provide required OEM/authentication documents

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Custom Bid for Services - Repairing of 03 Nos Lathe Machines, 02 Nos Die Head Machines, 02 Nos Shaper Machines, 02 Nos Cutting & Shearing Machines, and 02 Nos Vertical Drill Machines at Regional Workshop, Chandameta, Pench Area

Authority Records

MINISTRY OF COALCOAL INDIA LIMITED

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Documents 8

GeM-Bidding-9557233.pdf

Main Document

BOQ Document

BOQ

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar repair projects

4

Financial statements / turnover evidence

5

EMD submission document (DD or online transfer receipt)

6

Technical bid documents demonstrating capability for machinery repair

7

OEM authorizations or service provider credentials (if required)

8

Proof of online payment transfer (RTGS) and transaction details

9

Delivery hard copies of DD/FDR if used as performance security

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for lathe and drill machine repair tender in Chandameta MP 2026

Bidders must submit EMD via DD or online RTGS to WESTERN COALFIELDS LIMITED, PENCH AREA; upload scanned proof, and deliver hard copies within 15 days post award. Include GST, PAN, experience certificates, and financials; ensure OEM authorizations if required and reference the contract number in payment details.

What documents are required for Western Coalfields repair services tender 2026

Required documents include GST certificate, PAN card, prior repair experience certificates, financial statements, EMD proof (DD/RTGS/FDR), technical bid detailing capability for machine repairs, and OEM authorizations; submission must align with the ATC and provide hard copies of security instruments when applicable.

What are the equipment types covered under this repair tender in Pench Area

The scope includes repair of 03 Lathe Machines, 02 Die Head Machines, 02 Shaper Machines, 02 Cutting & Shearing Machines, and 02 Vertical Drill Machines at the Chandameta Regional Workshop; services focus on preventive maintenance and repair to restore full operational capability.

What are the EMD and security requirements for this MP tender

EMD may be provided as a DD, or security via FDR or online RTGS; after award, the original DD/FDR must be delivered within 15 days; online payment must indicate contract number and seller name; scanned proofs must be uploaded with the bid.

When is the variation allowed in contract scope for this repair tender

The buyer may adjust contract quantity or duration by up to 25% at the time of issue and post-award; any scope increase requires seller consent for lumpsum services and corresponding value adjustments.

Which standards or OEM certifications are expected for these repairs

The tender specifies repair services with OEM authorizations or equivalent technical credentials; ensure compliance with machine-specific maintenance practices and provide relevant repair certifications as part of the technical bid.

What is the estimated contract value and payment terms for this bid

Estimated value is ₹2,784,471; performance security can be provided as DD, FDR, or online payment; specific milestone payments are not detailed in the terms; ensure secure deposit formats and timely delivery of security documents.

How to submit online payments and what details are required

Use RTGS to WESTERN COALFIELDS LIMITED, PENCH AREA, Account 11220095093, IFSC SBIN0007358; include contract number and seller name in the transaction remark; upload scanned transfer proof within 15 days of award for PBG substitution.

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