Indian Navy HP/Canon/Epson Toner & Ink Cartridge Tender Visakhapatnam Andhra Pradesh 2026

Tender Overview

The Indian Navy (Department Of Military Affairs) invites bids for a multi-brand supply of toner cartridges and ink bottles, including HP, Canon, Epson, and Brother products, for use with printers, MFPs, and associated devices in Visakhapatnam, Andhra Pradesh. The project covers an estimated value of ₹417,071 across 18 items; exact itemization is in the BOQ but not disclosed in detail. The procurement emphasizes vendor capability to deliver a broad cartridge mix and support the fleet’s printing needs at the naval installation in Visakhapatnam. A key differentiator is the breadth of brands and cartridge types across CMYK sets and black toners. The tender also notes an option clause allowing quantity variation up to 25% of bid quantity during and after contract award, with delivery periods tied to original order dates. Unique terms include service-centre requirements and post-award evidence of a functional centre. This tender is notable for its multi-brand scope and extended delivery flexibility, aimed at ensuring continuous print operations for naval logistics in Visakhapatnam.

Technical Specifications & Requirements

• Product scope includes toner cartridges (black and CMYK sets) and ink bottles for brands such as HP, Canon, Epson, and Brother.
• BOQ comprises 18 items with unspecified unit quantities; estimated contract value is ₹417,071.
• No explicit technical standards are provided; the tender requires brand-compatible supplies for printers and MFPs, potentially including page yield expectations and compatibility checks.
• Service-centre feasibility is required: bidders must have a functional service centre in the state of the consignee location or establish one within 30 days of award; payment contingent on evidence of centre operation.
• The clause allows a 25% quantity variation during contract term and up to 25% during the currency of the contract at contracted rates; delivery timing is linked to last delivery order date, with a minimum 30-day extended period.
• The tender imposes strict documentation uploads for acceptance and may reject offers lacking required certificates or documents.

Terms, Conditions & Eligibility

• EMD and detailed payment terms are not specified in the data; bidders must rely on standard GEM terms and the ATC/Corrigendum if any.
• Delivery terms permit a 25% quantity option and a proportionate extension period; extended delivery time calculation is provided and must be followed.
• If no service centre exists at bidding, the successful bidder must establish one within 30 days of award; payment released after documentary proof.
• The bidder must upload all required certificates and documents listed in the bid document, ATC, and corrigendum; non-compliance may lead to rejection.
• The tender expects a functional service infrastructure in the state of the consignee location and compliance with the buyer’s added terms.
• The BoQ contains 18 items but lacks explicit unit rates and delivery milestones in the provided data.