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Border Roads Organisation Servo Oils Tender Kullu Himachal Pradesh 2026 – HLP 68, ATF F-10, 80W90, ISI/ISO Standards

Bid Publish Date

21-Jan-2026, 11:01 am

Bid End Date

05-Feb-2026, 11:00 am

Value

₹30,08,818

Location

KULLU , HIMACHAL PRADESH

Progress

Issue21-Jan-2026, 11:01 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

15680

Category

Servo Pride XL 15W40 or HP Milcy No-I Plus or MAK Platinum Plus 15 W 40

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: multiple brands (Servo, MAK, ENKLO) with OEM authorization implied
  • • Technical standards: IS/ISO-based grades; ISI/ISO certifications where applicable
  • • Special clauses: quantity variation up to 50%; extended delivery period rules
  • • Eligibility: 3 years govt/PSU supply experience; contract copies for yearly quantities
  • • Warranty/AMC: not specified; penalties under termination terms may apply
  • • Delivery: defense logistics environment; diverse product range for BS-VI and non-BS-VI
  • • Penalties: termination for non-delivery or misrepresentation; liquidated damages implied
  • • Delivery scope: 19 line items in BOQ with diverse lubricant categories

Tender Overview

Border Roads Organisation invites bids for a broad range of automotive lubricants and hydraulic fluids to be supplied at KULLU, HIMACHAL PRADESH. Estimated value: ₹3,008,818.0. Product categories include servo oils (e.g., 15W40, HP Milcy No-I Plus, 15W40 etc.), hydraulic fluids (HLP 68/46), transmission fluids (F-10), gear oils (80W90), engine oils (10W30), DEF/DEXRON variants, and related lubricants for BS-VI equipment. EMD details are not disclosed; however, the scope covers multiple lubricant types with potential 50% quantity variation via option clause. The procurement targets government and defence logistics, aligned with BR0’s standardization across caravans, snow cutting equipment, and heavy vehicles. The tender emphasizes standard-compliant, OEM-authorized products and widely used grades to ensure compatibility with Defence assets. Unique aspects include a diverse, multi-brand catalog under one contract and a flexible quantity framework up to 50% variation, with delivery linked to original order timelines.

Technical Specifications & Requirements

  • Product scope includes servo transmission fluids (ATF Dexron III-C4), hydraulic fluids (HLP 68/46), engine oils (10W30), gear oils (80W90), DEF (ISO 22241), and specialty lubricants like Tutela/MAK product lines, for BS-VI and non-BS-VI ranges.
  • Standards & certifications referenced: IS/ISO-based grades for engine, hydraulic, and transmission fluids; OEM compatibility notes; presence of brand variants such as Servo, MAK, ENKLO lines.
  • Delivery considerations imply supplier capability to supply a diversified catalog to defence units; OEM authorizations may be required for some items.
  • Experience indicators require proven supply to Central/State Govt/PSUs for 3 years prior to bid opening, with contract copies.
  • BOQ items show 19 categories, though item-specific data is not populated; prospective bidders should verify exact product codes and pack sizes with the buyer.

Terms, Conditions & Eligibility

  • EMD details not disclosed; bidders must ensure financial standing and avoid liquidation or bankruptcy.
  • Experience criterion: minimum 3 years supplying the same/similar category to Govt/PSU; provide contract copies evidencing annual quantity l convenience.
  • Delivery flexibility: quantity may vary up to 50% above/below bid quantity; extended delivery period rules apply with a minimum of 30 days.
  • Payment terms: GST reimbursements as per actuals or applicable rates; bidder to consider GST rate and compliance.
  • Termination grounds include failure to deliver, misrepresentation, or insolvency; partial termination rights exist with written notices.
  • Documentation: OEM authorizations, VAT/GST, PAN, experience certificates, and financial statements should accompany bid as per tender terms.

Key Specifications

  • Servo 15W40 and MAK/Hydrol HLP 68/46 grades

  • ATF F-10 / Dexron III-C4 compatible transmission fluids

  • Gear oil 80W90 variants

  • Engine oil 10W30 for ACE and BS VI equipment

  • DEF (ISO 22241) compliant

  • Hydraulic fluids HLP 68/46, ENKLO variants

  • Brake fluid DOT 4 and Gasoil-compatible lubricants where specified

  • Liability for mix-compatibility with snow cutter and heavy-duty vehicles

Terms & Conditions

  • 3-year govt/PSU experience required with contract copies

  • Quantity variation up to 50% during order execution

  • Delivery timeline aligned to original delivery period with extension rules

  • GST handling as per actual rates, bidder bears compliance

  • EMD details to be provided per tender terms or as applicable

Important Clauses

Payment Terms

GST reimbursements as actual or applicable rate; payment terms not fully disclosed; bidders should confirm with BR0.

Delivery Schedule

Delivery to commence from the last date of original delivery order; option clause may extend delivery per calculated formula with minimum 30 days.

Penalties/Liquidated Damages

Contract termination possible for non-delivery, misrepresentation, or bankruptcy; LD terms implied via contract breaches.

Bidder Eligibility

  • 3 years of experience in supplying similar Govt/PSU lubricants or OEM-authorized products

  • No liquidation or bankruptcy; must upload an undertaking stating financial stability

  • Genuine GST registration; PAN; submission of financial statements and experience contracts

Documents 5

GeM-Bidding-8864220.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 19 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Servo Pride XL 15W40 or HP Milcy No-I Plus or MAK Platinum Plus 15 W 40 Servo Pride XL 15W40 or HP Milcy No-I Plus or MAK Platinum Plus 15 W 40 420 ltrs oc-507sstcno1 30
2 Servo System HLP 68 or ENKLO HLP 68 or MAK Hydrol HLP 68 Servo System HLP 68 or ENKLO HLP 68 or MAK Hydrol HLP 68 840 ltrs oc-507sstcno1 30
3 Servo Gem RR3 or Lithon RR3 or MAK RR3 Grease Servo Gem RR3 or Lithon RR3 or MAK RR3 Grease 910 ltrs oc-507sstcno1 30
4 Servo Transmission F10 or HP ATF F-10 or MAK Transmission fluid F-10 Servo Transmission F10 or HP ATF F-10 or MAK Transmission fluid F-10 210 ltrs oc-507sstcno1 30
5 Servo System HLP 46 or ENKLO HLP 46 or MAK HYDROL HLP 46 Servo System HLP 46 or ENKLO HLP 46 or MAK HYDROL HLP 46 630 ltrs oc-507sstcno1 30
6 Servo Hydrex TH 46 or Power fluid TH 46 or MAK Hydrol P46 Servo Hydrex TH 46 or Power fluid TH 46 or MAK Hydrol P46 420 ltrs oc-507sstcno1 30
7 Servo Cool Plus or HP Kool Gard P or MAK Super Kool Servo Cool Plus or HP Kool Gard P or MAK Super Kool 1,260 ltrs oc-507sstcno1 30
8 Servo Gear Super 80W90 or HP Gear oil XP 80W90 or MAK Spirol HD 80W90 Servo Gear Super 80W90 or HP Gear oil XP 80W90 or MAK Spirol HD 80W90 420 ltrs oc-507sstcno1 30
9 Engine oil 10W30 bracket in For ACE and l and T BS IV Eqpt bracket close Engine oil 10W30 bracket in For ACE and l and T BS IV Eqpt bracket close 210 ltrs oc-507sstcno1 30
10 LDF 4 bracket in SAE 5W30 bracket close Engine oil for snow cutter LDF 4 bracket in SAE 5W30 bracket close Engine oil for snow cutter 630 ltrs oc-507sstcno1 30
11 Tutela Car G1 oblique E bracket inATF Dexron III-C4 Hydraulic bracket close Tutela Car G1 oblique E bracket inATF Dexron III-C4 Hydraulic bracket close 1,050 ltrs oc-507sstcno1 30
12 Gulf super fleet ULE Duramax Eng Oil for AL Tipper BS-VI Gulf super fleet ULE Duramax Eng Oil for AL Tipper BS-VI 420 ltrs oc-507sstcno1 30
13 Servo Trans Fluid A STFA Servo Trans Fluid A STFA 210 ltrs oc-507sstcno1 30
14 Mahindra DEF Maxi clean ISO 22241 BS-VI Mahindra DEF Maxi clean ISO 22241 BS-VI 280 ltrs oc-507sstcno1 30
15 Scania Ready mix 50 oblique 50 45 percant plus 55 water for 30 degree celcius Scania Ready mix 50 oblique 50 45 percant plus 55 water for 30 degree celcius 420 ltrs oc-507sstcno1 30
16 Brake Fluid Dot 4 Brake Fluid Dot 4 420 ltrs oc-507sstcno1 30
17 DTE 10 Excel 32 Hydraulic oil DTE 10 Excel 32 Hydraulic oil 420 ltrs oc-507sstcno1 30
18 Tutela W90 oblique M-DA Axles oils Tutela W90 oblique M-DA Axles oils 840 ltrs oc-507sstcno1 30
19 DEF Ad blue AU 32 AS per ISO 022241 BS-VI DEF Ad blue AU 32 AS per ISO 022241 BS-VI 5,670 ltrs oc-507sstcno1 30

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for Govt/PSU supply (3 years) with contract copies

4

Financial statements demonstrating financial standing

5

OEM authorization letters (where applicable)

6

Technical bid/compliance documents for each product category

7

Any vendor or product-specific certifications (IS/ISO) if required

8

DD/online payment proof for EMD (if applicable per terms)

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for BR0 lubricant tender in Kullu Himachal Pradesh 2026?

Bidders must meet eligibility criteria including 3 years Govt/PSU supply experience, submit OEM authorizations if required, provide GST/PAN, financial statements, and contract copies. Ensure compliance with IS/ISO standards for oils and hydraulics, and provide details for potential 50% quantity variation and delivery extensions.

What documents are required for Border Roads Organisation lubricant procurement in 2026?

Submit GST registration, PAN, experience certificates with Govt/PSU supply contracts, financial statements, OEM authorizations, technical compliance documents for each product line, and EMD proof if applicable. Ensure items covered include HLP fluids, ATF F-10, DEF ISO 22241, and engine oil grades.

What standards apply to the lubricants in this BR0 tender in Kullu?

Standards reference IS/ISO-based grades; ISI/ISO certifications where applicable; DEF must comply with ISO 22241; transmission fluids compatible with Dexron III-C4; BS-VI and non-BS-VI grade compatibility noted.

What is the delivery scope and quantity variation permitted in this BR0 tender?

The purchaser may increase or decrease quantity up to 50% at contract placement and during the currency of the contract. Delivery timelines start from the last date of the original order, with minimum 30 days added if extended per the option clause.

What are the key eligibility criteria for supplying lubricants to BR0?

Minimum 3 years of Govt/ PSU supply experience with documentary contracts; financial stability; ability to provide OEM authorizations and IS/ISO-compliant lubricants; no liquidation or bankruptcy status; GST compliance and PAN verification required.

How is GST handled for BR0 lubricant procurement in Himachal Pradesh?

GST will be reimbursed based on actuals or applicable rates, whichever is lower, subject to the quoted GST percentage. Bidders must account for GST in pricing and ensure proper GST registration and filings.

What kinds of products are included in the BR0 BOQ for this tender?

The scope covers servo oils (15W40, 10W30 for ACE/BS-VI), hydraulic fluids (HLP 68/46), transmission fluids (ATF F-10), gear oils (80W90), DEF ISO 22241, and related lubricants from Servo, MAK, ENKLO lines, plus specialized brake fluids and diesel-related lubricants.

When is the bid submission deadline for the BR0 lubricant tender in Kullu 2026?

The exact bid submission deadline is not provided in the available data; bidders should monitor the official BR0 portal and verify through the tender notifications for final dates, including submission of technical and financial bids with all supporting documents.

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