Director, Agriculture & Food Production Odisha Desktop, Laptop & Scanner Tender Bhubaneswar 2026 – IS/CE Compliant Hardware Supply
Progress
Key Highlights
- • Brand/OEM requirements: Factory pre-loaded OS from Desktop OEM; Malicious Code Certificate required
- • Standards/Certifications: Data sheet verification; non-obsolescence with 3 years market life
- • Special clauses: Quantity variation up to 25% during and after contract; minimum 30 days added delivery time
- • Eligibility: No liquidation or bankruptcy; GST handling by bidder with actual applicable rates
- • Warranty: On-site OEM warranty required (years specified in tender terms)
- • Penalties/LD: Not explicitly stated; delivery extension rules imply performance risk and incremental time
- • Delivery/Installation: Delivery period linked to original delivery order date with option-driven adjustments
- • Submission: Data sheet, GST, PAN, experience certificates, and malicious code certificate required
Tender Overview
Director, Agriculture & Food Production, Bhubaneswar invites bids for entry and mid-level desktop computers, notebooks/laptops, and scanners for the Agriculture And Farmers Empowerment Department Odisha at the district level in Jajapur, Odisha 754023. While the exact quantity and estimated value are not disclosed, the tender requires hardware meeting specific specifications such as processor details, RAM, storage, monitor availability, and scanner capabilities, with on-site OEM warranty. The procurement emphasizes data-sheet verification, non-obsolescence with a minimum market life, and a Malicious Code Certificate, ensuring software integrity. The bid allows quantity variation up to 25% during contract execution and delivery timelines linked to the original delivery period, with minimum added time of 30 days.
Technical Specifications & Requirements
- Product scope includes Desktop Computers, Laptops, and Scanners per BOQ data points, with factory pre-loaded OS from the OEM.
- Key hardware specs to be captured: RAM (GB), SSD/HDD capacities (GB), USB-C ports, monitor availability and screen size (cm), and on-site warranty (years).
- Scanner category requires ADF capacity, duplex scanning, and max scan resolution (DPI); document handling details include feeder speed and sheet capacity per 75 GSM.
- Compliance expectations include Data Sheet alignment, embedded malicious code certificate, and non-obsolescence with minimum 3 years market life.
- Terms emphasize option-based quantity adjustments and GST considerations with GST applicability at bidder’s discretion.
Terms, Conditions & Eligibility
- EMD amount not disclosed; bidders must provide GST, PAN, experience certificates and a data sheet.
- Bid must include Malicious Code Certificate and compliance with data-sheet verification.
- Bidder should avoid entities under liquidation and demonstrate healthy financial standing.
- Delivery schedule follows the option clause; performance risk mitigated by 30-day minimum added delivery time when extending quantity.
Key Specifications
-
Desktop/Laptop/Scanner hardware scope for Government procurement in Odisha
-
Factory pre-loaded OS as per OEM, RAM (GB), SSD/HDD capacities, USB-C ports
-
Monitor availability and screen size in cm
-
On-site warranty duration (years)
-
Scanner features: ADF tray capacity, duplex scanning, max DPI, document feeder speed
Terms & Conditions
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Quantity may increase/decrease by up to 25% with extended delivery time rules
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Data Sheet verification is mandatory; mismatches may lead to bid rejection
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GST applicability is bidder's responsibility; reimbursement as per actuals
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Bidders must provide Malicious Code Certificate and ensure no embedded malware
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Non-obsolescence requirement: product life of at least 3 years post-bid
Important Clauses
Payment Terms
GST as per bidder's applicable rate; actual GST rate applied; payment terms not explicitly stated in data
Delivery Schedule
Delivery period linked to the last date of original delivery order; option-based time extension with minimum 30 days
Penalties/Liquidated Damages
Not expressly defined; implied through delivery extension and performance risk under option clause
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
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3+ years of relevant hardware supply experience (implied by non-obsolescence clause)
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Financial stability evidenced by statements or solvency metrics
Tender Data
Bid Details
Quantity
3
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
10
OEM Avg. Turnover
20
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , Entry and Mid Level Laptop - Notebook (Q2) , Scanner (V3) (Q2)
Authority Records
BID & GeM Expert Consultancy
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Documents 6
GeM-Bidding-8816654.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
22-Jan-2026, 2:30 pm
Opening Date
22-Jan-2026, 3:00 pm
Required Documents
GST registration certificate
PAN card
Experience certificates for similar hardware supply
Financial statements or proof of financial standing
EMD/Security deposit documents (if applicable, not disclosed)
Technical bid documents and data sheets for offered hardware
OEM authorization/authorizations (where applicable)
Malicious Code Certificate
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| CABINET | Cabinet Form Factor | Tower (More than 13 to 26 Liters) |
| PORTS | Number of USB Ports Type C | 1, 2 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 48.26 - 53 (19.0" - 20.87") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for the Odisha agriculture hardware tender in Jajapur 2026?
Bidders must submit GST, PAN, experience certificates, data sheets, and Malicious Code Certificate. Ensure factory pre-loaded OS compliance, non-obsolescence with 3 years market life, and on-site OEM warranty. Follow option-quantity rules and provide data-sheet alignment to avoid rejection.
What documents are required for the desktop and scanner tender in Odisha?
Required documents include GST certificate, PAN card, experience certificates for similar supply, financial statements, OEM authorizations if applicable, technical bid with device data sheets, and Malicious Code Certificate. Ensure each document is current and matches offered hardware specifications.
What are the technical specifications for monitors and scanners in this Odisha tender?
Monitor availability must accompany desktops; screen size is specified in centimeters in the tender. Scanners require ADF tray capacity, duplex scanning capability, and maximum DPI rated for government document handling. Data sheets must reflect these exact figures.
What is the delivery timeline and option clause in this procurement?
Delivery period begins from the last date of the original delivery order. Option clause allows quantity variation up to 25% with extended delivery time calculated as (additional quantity/original quantity) × original period, minimum 30 days.
How is GST handled for the Odisha hardware tender submission?
GST is the bidder's responsibility; reimbursement will be based on actual rates or applicable rates, whichever is lower, up to the quoted GST percentage. Ensure correct GST registration and tax calculations in the bid.
What is required to prove non-obsolescence for offered hardware in Odisha?
Bidders must demonstrate at least 3 years residual market life; products should not be marked end-of-life by the OEM before this period. Provide OEM warranty terms and product lifecycle documentation in the data sheet.
What is the role of the Malicious Code Certificate in this bid?
Bid submission must include a Malicious Code Certificate confirming no embedded malware that could disable functions, damage equipment, or exfiltrate data. Non-compliance may lead to bid rejection or contract breach consequences.
Are there any equipment-specific warranty requirements for Odisha procurement?
Yes, on-site OEM warranty is required for all desktops, laptops, and scanners. The exact warranty years should be stated in the offer and must be honored for all supplied units across the contract duration.