Toner Cartridges / Ink Cartridges / Consumables for Printers
Indian Air Force
Posted:
26 May 2025
Closed:
6 June 2025
GEM
GEM
Indian Army Toner Cartridges Tender Department Of Military Affairs 2026 ISO 9001 9001
Bid Publish Date
09-Jul-2026, 10:27 am
Bid End Date
18-Jul-2026, 7:00 pm
Location
Progress
Issue09-Jul-2026, 10:27 am
AwardPending
Quantity
48
Bid Type
Two Packet Bid
Key Highlights
- • Mandatory OEM authorization for distributors or service providers
- • ISO 9001 certification required for bidder or OEM
- • Imported products require an Indian registered office for after-sales service
- • Scope limited to supply of goods; no installation/services included
- • Bid submission includes PAN, GSTIN, cancelled cheque, and EFT mandate
- • Liability remains joint and several among seller and assignee/sub-contractor
- • No BOQ items listed; focus on cartridge types, compatibility, and minimum yield
- • Compliance with brand/model compatibility and cartridge type specifications
- • Manufacturer Authorization/Form with OEM contact details required
Categories
2
Tender Overview
The opportunity is issued by the Indian Army under the Department Of Military Affairs for the procurement of toner cartridges / ink cartridges / consumables for printers. The scope is limited to the supply of goods only, with no BOQ items listed. An emphasis on compliance is shown via an ISO 9001 requirement for bidders or the offered products, and for imported items, an OEM presence in India for after-sales service. The tender seeks cartridges compatible with specified printer brands and OEM model numbers, with minimum yield expectations. The procurement is structured around manufacturer or authorized reseller participation, with a focus on formal authorization and reliable service support. Key differentiators include mandatory OEM authorization and the need for registered Indian office for after-sales support for imported products. This tender in 2026 targets government-grade procurement practices by the Indian Army, highlighting quality assurance and traceable supply chains.
Technical Specifications & Requirements
- Product Class: Cartridge/Consumable for printers
- Printer Brand/Model: OEM printer models for which the cartridge is suitable (as per tender data)
- Type/Color: Cartridge/Ink type and color variants
- Model Number: OEM printer cartridge/model compatibility
- Minimum Yield: Replacement cartridge page yield (numerical value not provided in data)
- Standards/Certifications: ISO 9001 certification for bidder or OEM
- Supply Scope: “Only supply of Goods” (no installation or services included)
- Imported Products: Must have Indian OEM authorized seller with registered Indian office for support
- Documentation: Supplier must furnish Manufacturer Authorization for distributors/resellers and OEM details
Terms, Conditions & Eligibility
- Assignment/Sub-contract: Prohibition without prior written consent; liability remains with seller and assignee
- Important Documents: Copy of PAN, GSTIN, cancelled cheque, and EFT mandate certificate
- OEM Authorization: Required for distributors; provide OEM/service provider authorization details
- ISO 9001: Bidder or offered product must be ISO 9001 certified
- Scope of Supply: Bid price must include all costs for the goods
- Delivery/Support: For imported products, Indian office registrar and after-sales service is mandatory
Key Specifications
-
Product class: cartridge/consumable for printers
-
Printer brand/model compatibility as per OEM specifications
-
Cartridge type and color variants
-
Model number alignment with OEM printers
-
Minimum yield (pages) for replacement cartridges
-
ISO 9001 certification for bidder or OEM
-
Imported products require Indian registered office for service
-
Supply scope: goods only
Terms & Conditions
-
Non-transferable contract; assignment/sub-contract requires prior consent
-
Supply of goods only; no installation or ancillary services
-
ISO 9001 certification mandatory for bidder or OEM
-
Imported items require India-based after-sales support with OEM authorization
Important Clauses
OEM Authorization
Distributors must furnish OEM authorization containing name, designation, address, email, and phone number
Execution Liability
Seller and assignee/sub-contractor are jointly and severally liable for contract performance
Documentation
Bid must include PAN, GSTIN, cancelled cheque, EFT mandate; ISO 9001 proof
Bidder Eligibility
-
Must hold ISO 9001 certification (bidder or OEM)
-
Must provide OEM authorization for distributor status
-
Must supply PAN and GSTIN documents and EFT mandate
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
6
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
South West delhi
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | South West delhi | South West delhi | - | - | 48 | 15 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 3
GeM-Bidding-9557444.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | Brother |
| GENERIC | Type of Cartridge/Consumable | Toner Cartridge |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | HL-L2400D,HL-L2440DW,HL-L2460DN,HL-L2460DW,DCP-L2605DW,DCP-L2680DW,DCP-L2640DW |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | TN2570XL |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
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Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled cheque copy
4
EFT Mandate certified by bank
5
Manufacturer Authorization for OEM/distributor
6
ISO 9001 certification certificate (bidder or OEM)
7
OEM/Original Service Provider authorization with contact details
8
Any documentation proving after-sales support availability in India
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for Indian Army toner cartridges tender 2026?
Bidders must ensure ISO 9001 certification (bidder or OEM) and provide OEM authorization. Prepare PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization documents. The bid covers GOODS ONLY, with importer items needing India-based after-sales support. Ensure cartridge models and colors match OEM printer compatibility and yield requirements.
What documents are required for Indian Army consumables tender submission?
Submit PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, Manufacturer Authorization, OEM authorization, and ISO 9001 certificate. For imported products, provide proof of registered Indian office for after-sales service and OEM support contact details.
What are the eligibility criteria for printer cartridge suppliers in this tender?
Eligibility includes ISO 9001 certification, OEM authorization for distributors, and the ability to supply goods only. Bidder must demonstrate OEM-approved supply capabilities and provide documentation proving the Indian after-sales service infrastructure for imported items.
What are the required specifications for cartridge compatibility?
Cartridges must be compatible with the OEM printer models listed in the tender, covering the cartridge type, color variants, model numbers, and minimum page yield. Lack of exact yield data requires bidders to provide explicit yield per cartridge and confirm compatibility with specified printers.
When is the delivery and payment timeline for this tender?
Delivery timelines and payment terms are defined in the terms as supply-only with no installation. Ensure timely delivery of goods and align with government payment processes; authorship of the exact timeline should be clarified in the procurement notice.
What are the penalties or liability terms for contract performance?
The contract imposes joint and several liability on seller and assignee/sub-contractor for performance. Penalty specifics or liquidated damages, if any, should be detailed in the contractual terms following bid submission and evaluation.
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Documents 3
GeM-Bidding-9557444.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS