Chief Judicial Magistrate Hailakandi Cotton Thread & Tapes Tender Assam 2025 IS 5653 IS 6117
Progress
Tender Overview
Chief Judicial Magistrate Hailakandi invites bids for procurement of Cotton Thread - Twine (Q3), Pins, Paper, and Cotton Tapes (IS 6117, Q3), within Assam. Although BOQ items are not listed, the scope references standard IS-based classifications and dimensional attributes (width in mm, finish/color) with IOF registration checks. The procurement is governed by a flexible quantity clause allowing up to 25% increase/decrease at contract award and during currency at contracted rates, with delivery recalculated per the option clause and a minimum lead-time of 30 days. The tender emphasizes compliance with established Indian standards and IOF registration as part of eligibility. Unique aspects include a buyer-reserved option to adjust quantity and a delivery window linked to the original delivery period.
Technical Specifications & Requirements
- Dimension: Variety number and width in mm (as specified in records)
- Finish/Colour: Specified finish or colour requirements for each item
- Registration: Confirmation of registration with any Indian Ordnance Factory (IOF); documentation to be submitted
- The category encompasses Cotton Thread - Twine (Q3), Pins, Paper, and Cotton Tapes (IS 6117, Q3) with alignment to IS 5653 for relevant items
- Delivery terms reference the original delivery period; option clause may extend time proportionally, with minimum 30 days additional time
- No BOQ items listed; bidders should prepare according to standard product specs and IOF/regulatory checks
Terms, Conditions & Eligibility
- EMD/Deposit specifics not disclosed; bidders should prepare standard tender security as per terms
- Delivery: Option to adjust quantities up to 25%, sequential delivery linked to the original schedule
- Payment terms: Not specified in data; anticipate standard government settlement terms upon delivery
- Documents: Prepare product registrations, IOF registration status, dimensional/color specifications, and compliance certificates
- Warranties/Penalties: Not detailed; bidders should seek clarity on LDs and warranty during bid submission
- Eligibility criteria: Demonstrate capability to supply multiple categories (thread, pins, paper, tapes) and compliance with IS 5653/IS 6117 where applicable
Key Specifications
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Product names: Cotton Thread - Twine (Q3), Pins, Paper, Cotton Tapes (IS 6117, Q3)
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Dimensions: Variety number and width in millimetres (mm) for each item
-
Finish/Colour: Specified finish or colour per item
-
Registration: IOF registration status verification
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Standards: IS 5653 for relevant items; IS 6117 for cotton tapes (Q3)
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Delivery: Option to increase quantity by 25% at contract rate; minimum extension 30 days
Terms & Conditions
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Option Clause: up to 25% quantity variation at placement and during currency
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Delivery timing linked to original delivery period with proportional extension
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IOF registration and IS compliance required for supplier eligibility
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No BOQ items listed; prepare to align with IS standards and product specs
Important Clauses
Payment Terms
Not specified in provided data; bidders should confirm absolute payment terms during bid submission and request standard government payment cycle details
Delivery Schedule
Delivery commences from the last date of original delivery order; option quantity extension follows (quantity/original quantity) × original delivery period with a minimum 30 days
Penalties/Liquidated Damages
Not specified; bidders should seek clarity on LD or performance penalties during bid clarifications
Bidder Eligibility
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Experience in supplying basic stationery and cotton-based products
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Demonstrated ability to manage multi-category procurement (thread, pins, paper, tapes)
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Compliance with IOF registration and IS-based standards as applicable
Tender Data
Bid Details
Quantity
200
Category
Cotton Thread - Twine
Bid Type
Two Packet Bid
Bid Validity
15 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
3 Days
Requirements
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Cotton Thread - Twine (Q3) , Pins, Paper, Straight as per IS 5653 (Q4) , Tapes Cotton as per IS 6117 (Q3)
Authority Records
BID & GeM Expert Consultancy
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Documents 3
GeM-Bidding-8619893.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
04-Dec-2025, 11:30 am
Opening Date
04-Dec-2025, 12:00 pm
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar procurement
Financial statements or turnover details
EMD/security deposit documentation
Technical compliance certificates
OEM authorizations (if applicable)
IOF registration confirmation (if required by tender)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| DIMENSION | Variety no ( Width in mm ) | 1 (19 mm), 2 (13 mm ), 3 (19 mm), 4 (25 mm), 5 (13 mm), 6 (19 mm), 7 (25 mm), 8 (38 mm), 9 (25 mm), 10 (21 mm) |
| FINISH | Finish/ Colour | Scoured, Bleached, Dyed Khaki, Dyed Olive Green, Dyed Navy Blue, Any other colour as per buyer's requirement |
| REGISTRATION | Whether registered with any lndian Ordnance Factory (IOF) | Yes, No |
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for cotton thread and tapes tender in Assam 2025
Bidders should prepare GST, PAN, experience certificates, financials, EMD, and technical compliance docs; confirm IOF registration status and IS 5653/IS 6117 conformity. Follow option clause details for quantity adjustments and ensure delivery aligns with the original schedule plus potential 30-day extensions.
What documents are required for Assam judiciary procurement bid 2025
Required submissions include GST certificate, PAN, experience certificates for similar supply, financial statements, EMD documentation, technical compliance certificates, and OEM authorizations if applicable; IOF registration proof may be requested for eligibility.
What standards apply to cotton tapes and pins in this tender
Cotton tapes must conform to IS 6117 (Q3) and related IS 5653 references; pins and paper items should meet synergistic quality standards as per procurement requirements; confirm exact standard applicability during bid clarifications.
When is the delivery extension allowed under the option clause
Delivery extension is triggered by quantity variation up to 25% and calculated as (increased quantity ÷ original quantity) × original delivery period, with a mandatory minimum of 30 days; extensions may continue to the original delivery period limits.
What is the IOF registration requirement for bidders
Bidders must provide proof of IOF registration status if requested; this ensures compliance with government procurement norms and eligibility for items categorized under IS 5653 and IS 6117.
Which items are included under the tender category in Assam
The category includes Cotton Thread - Twine (Q3), Pins, Paper, and Cotton Tapes as per IS 6117 (Q3); item variations depend on width (mm) and finish/color as specified in the tender terms.
What are the key eligibility criteria for supplier in this bid
Eligibility requires experience in similar multi-category supply, valid GST and PAN, financial stability evidenced by financial statements, EMD submission, and compliance with IS standards where applicable; IOF registration proof may be required.
What payment terms are expected for Assam judiciary procurement
Specific payment terms are not listed; bidders should anticipate standard government payment cycles upon delivery, with potential advance conditions clarified during bid discussions and contract award.