Indian Air Force Photocopier Maintenance Tender Jamnagar Gujarat Ricoh OEM Authorized Service 2026
Progress
Key Highlights
- • OEM authorization with Ricoh and mandatory Ricoh empanelment
- • EMD amount of ₹45,000 and 25% scope/duration variation
- • On-site delivery and installation at AIR FORCE STATION JAMNAGAR, GUJARAT
- • Mandatory Malicious Code Certificate; no embedded malware permitted
- • Not-to-be-obsolete equipment; 1 year residual market life requirement
- • Consortium allowed; equal liability among members
Tender Overview
The Indian Air Force, Department Of Military Affairs, invites bids for Annual Maintenance Service (AMS) of Ricoh photocopier machines, including Monochrome, Laser, Separate Drum and Toner, and Digital Duplicators (Single Drum). The procurement is location-specific to AIR FORCE STATION, JAMNAGAR, GUJARAT 360510, with an EMD of ₹45,000. Bids must meet OEM authorization requirements with Ricoh, ensuring non-obsolescence (minimum 1 year residual market life). The contract allows up to a 25% variation in quantity or duration at the buyer’s discretion. Address for delivery/installation is Jamnagar air force station, near Digjam Mill, Jamnagar. The terms emphasize consortium permissions and mandatory Malicious Code Certificate.
Keywords: tender in Jamnagar, IAF procurement, Ricoh AMS, OEM authorized service provider, Photocopier maintenance.
Technical Specifications & Requirements
- Product/Service: Annual Maintenance Service for Ricoh photocopier machines (Monochrome, Laser, Separate Drum and Toner) and Digital Duplicators (Single Drum).
- OEM Authorization: Bidders must provide OEM/Original Service Provider details with full authorization certificates; registration with RICOH is mandatory for contract award.
- Delivery/Installation: On-site service and installation at ** AIR FORCE STATION, JAMNAGAR, GUJARAT 360510**; address specified as Jamnagar near Digjam Mill.
- Security/Compliance: Malicious Code Certificate required ensuring no embedded code harming equipment or data, with breach implications for non-compliance.
- Bid Validity/Capabilities: Bidder should not offer obsolete products; must guarantee minimum remaining market life of 1 year for offered items.
- Contract Scope: “Not-to-exceed” 25% increase in scope or duration, with service delivery adjustments permissible during contract.
- EMD: ₹45,000 to accompany bid; details on payment mode not specified in data.
- Consortium: Allowable, with equal accountability among members; leader designated; undertakings to be uploaded.
Terms, Conditions & Eligibility
- EMD: ₹45,000 (EMD/Security deposit) required with bid submission.
- Variation Clause: Up to 25% increase/decrease in quantity or duration; formal consent required for scope expansion.
- Delivery Location: On-site at AIR FORCE STATION JAMNAGAR, GUJARAT; installation address provided.
- Financial Health: Bidder must avoid liquidation or bankruptcy; an undertaking to be uploaded.
- OEM & Registration: Mandatory Ricoh empanelment/registration and OEM authorization details with bid.
- Compliance Certificates: Mandatory Malicious Code Certificate for hardware/software offerings.
- Non-Obsolescence: Offered products must have at least 1 year residual market life; no end-of-life items.
- Consortium: If needed, a consortium can bid with a leader; all members equally responsible.
Key Specifications
-
Ricoh brand photocopier AMS requirement
-
On-site service and installation at Jamnagar Air Force Station
-
EMD ₹45,000; variation up to 25% in scope/duration
-
OCR/antivirus-like Malicious Code Certificate mandatory
-
Ricoh empanelment required for contract award
-
Product life requirement: at least 1 year residual market life
Terms & Conditions
-
EMD of ₹45,000 must accompany bid submission
-
Variation up to 25% in quantity or duration is allowed
-
Bidders must be Ricoh OEM authorized and Ricoh-empanelled
-
On-site AMS at AIR FORCE STATION JAMNAGAR, GUJARAT
-
Mandatory Malicious Code Certificate and non-obsolescence clause
Important Clauses
Payment Terms
Not specified in data; bid should include standard EMI/scope terms once contract awarded
Delivery Schedule
Delivery and installation occur on-site at Jamnagar Air Force Station per buyer terms
Penalties/Liquidated Damages
Not specified in data; contract may include LD as per standard IAF procurement norms
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Ricoh OEM authorization and empanelment on the date of bid opening
-
Experience in providing AMS for Ricoh photocopiers or similar devices
Tender Data
Bid Details
Quantity
45
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
4
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Annual Maintenance Service - Photocopier Machine - Photocopier Machines ( Monochrome , Laser , Separate Drum and Tonner ); Ricoh; OEM Authorised Service Provider , Annual Maintenance Service - Photocopier Machine - Digital Duplicators Single Drum; Ricoh; OEM Authorised Service Provider
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
3
Delivery Details
Delivery Locations
1
Delivery Cities
JAMNAGAR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | JAMNAGAR | JAMNAGAR | - | - | 37 | - | - |
Authority Records
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Documents 3
GeM-Bidding-9910183.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar Ricoh photocopier AMS
Financial statements showing financial stability
EMD payment receipt or bank guarantee for ₹45,000
OEM authorization certificate from Ricoh
Manufacturer/Original Equipment Manufacturer authorization where applicable
Malicious Code Certificate
Consortium undertaking (if applicable) with leader designation
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the Jamnagar IAF Ricoh AMS tender in 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, and ₹45,000 EMD. Include Ricoh OEM authorization and Malicious Code Certificate. Ensure on-site delivery at AIR FORCE STATION JAMNAGAR and provide 1 year residual life for offered devices. Consortium bids allowed with equal liability.
What documents are required for the IAF phot copier AMS bid Jamnagar?
Required documents include GST certificate, PAN, experience certificates for Ricoh or similar AMS, financial statements, EMD ₹45,000, OEM authorization from Ricoh, Malicious Code Certificate, and any consortium undertakings if applicable. Ensure registration with Ricoh on bid opening date.
What are the payment terms for the IAF Jamnagar photocopier service contract?
Payments terms are not fully specified in the data; bidders should anticipate standard government terms. Ensure clarity on milestones, on-site installation acceptance, and any advance or milestone payments as per contract, with final settlement within stipulated warranty/support periods.
What standards or certifications are mandatory for Ricoh AMS bidding?
Mandatory Ricoh OEM authorization and empanelment with Ricoh; include Malicious Code Certificate to certify no embedded malicious software. Ensure products have minimum 1 year residual market life and are non-obsolete per OEM guidance.
What is the scope variation allowed in this IAF tender Jamnagar?
The buyer may vary contract quantity or duration up to 25% at the time of contract issue; post-issue, variability remains capped at 25% with consent. This includes lumpsum service contracts expanding scope with service provider agreement.
Where will the Photocopier AMS be delivered and installed?
Delivery and installation occur on-site at AIR FORCE STATION JAMNAGAR, GUJARAT 360510, near Digjam Mill. Ensure access, power, and connectivity, with on-site commissioning as part of the AMS scope.
What is the minimum life expectancy of offered equipment for this tender?
Bidders must offer equipment with at least 1 year residual market life; items should not be declared end-of-life by the OEM within the bid period and must remain serviceable for the initial contract term.
How to ensure Ricoh authorization is included in the bid package?
Attach a current OEM Authorization/Certificate from Ricoh, provide full details of the authorized service provider, contact information, and verify empanelment at the date of bid opening to qualify for the award.