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GEM

Sports and Youth Welfare Chhattisgarh Khelo India Games Event Management Tender Raipur 2025

Bid Publish Date

14-Dec-2025, 8:04 pm

Bid End Date

12-Jan-2026, 11:00 am

EMD

₹30,00,000

Location

RAIPUR , CHHATTISGARH

Latest Corrigendum Available

Progress

Issue14-Dec-2025, 8:04 pm
Corrigendum08-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 4

LIAISONING SERVICE TRANSPORTATION GAMES ACCOMMODATION

Tender Overview

The procurement is issued by the Sports and Youth Welfare Department Chhattisgarh, Raipur, for comprehensive Event Management Services supporting the Khelo India Tribal Games 2025-26, covering ACCOMMODATION, CATERING AND TRANSPORTATION, coordination, staffing, and participation arrangements. The estimated value is not disclosed; however, the tender indicates a substantial scope with an EMD of ₹3,000,000 and payment terms linked to contract performance. The contract allows a quantity/duration variation up to 25% at both bid and contract stages. The buyer mandates an integrity pact signature and compliance with the organization’s policy. Bidders may submit the EMD via Banker’s Cheque payable at Raipur or online, with hardcopy delivery within 5 days of bid end/open date.

Technical Specifications & Requirements

  • Scope includes: ACCOMMODATION, CATERING, TRANSPORTATION, COORDINATION, STAFFING for national-level event management under the Khelo India program in Chhattisgarh.
  • No explicit itemized BOQ; bidders must demonstrate capability for large-scale event logistics, facility coordination, and on-ground operations in Raipur.
  • Relevant experience in government event support, with a focus on sports events, catering logistics, and safe transport arrangements.
  • Compliance elements: submission of signed Integrity Pact, adherence to EMD/Performance Bank Guarantee options, and documentation as per buyer ATC.
  • Payment terms and performance expectations anchored to contract issuance and delivery milestones; ensure adherence to added charges under excess settlement provisions.

Terms, Conditions & Eligibility

  • EMD: ₹3,000,000; payable via Banker’s Cheque to Director of Sports and Youth Welfare Chhattisgarh or online as alternate.
  • Delivery/Submission: Hardcopy of documents to be delivered within 5 days of bid end date; scanned copies uploaded with bid.
  • Integrity Pact: Signed copy required; bidders must comply with organization-specific integrity terms.
  • Quantity/Duration Variation: Up to 25% adjustment permissible at issue and post-issuance stages.
  • Payment Terms: As per contract; subsequent invoicing may include excess settlement charges with supporting documents.

Documents 6

GeM-Bidding-8713659.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Other Documents

OTHER

Buyer uploaded ATC document

ATC

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

Experience Criteria

2

Bidder Turnover

3

Certificate (Requested in ATC)

4

OEM Authorization Certificate

5

OEM Annual Turnover

6

Additional Doc 1 (Requested in ATC)

7

Additional Doc 2 (Requested in ATC)

8

Additional Doc 3 (Requested in ATC)

9

Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

10

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Corrigendum Updates

3 Updates
#1

Update

08-Jan-2026

Extended Deadline

12-Jan-2026, 11:00 am

Opening Date

12-Jan-2026, 11:30 am

#2

Update

31-Dec-2025
#3

Update

31-Dec-2025

Extended Deadline

08-Jan-2026, 11:00 am

Opening Date

08-Jan-2026, 11:30 am

Frequently Asked Questions

Key insights about CHHATTISGARH tender market

How to bid for the Raipur Khelo India event management tender in 2025?

Bidders must submit an EMD of ₹3,000,000 via Banker’s Cheque or online, sign the Integrity Pact, and provide GST/PAN, experience certificates, financials, and technical compliance documents. Ensure delivery of hard copies within 5 days of bid end date and comply with 25% variation in quantity/duration.

What documents are required for Sports and Youth Welfare Chhattisgarh procurement?

Required documents include GST certificate, PAN, experience certificates in large-scale event management, financial statements, EMD proof, signed Integrity Pact, OEM authorizations if applicable, and technical bid documents. Upload scanned copies with bid and deliver hard copies within 5 days.

What are the essential eligibility criteria for this Raipur tender?

Eligibility includes demonstrated experience in government event coordination, capacity for accommodation, catering, and transport logistics, and the ability to meet EMD and integrity pact requirements. Compliance with 25% variation and excess settlement provisions is mandatory, along with proper financial stability certificates.

What is the EMD amount and acceptable payment method for this bid?

The EMD is ₹3,000,000. Accepted payment methods include Banker’s Cheque in favor of Director of Sports and Youth Welfare Chhattisgarh or online transfer. Hard copies of EMD proof must be delivered within 5 days after bid end date.

What is the variation allowed in contract quantity or duration?

Contract terms permit a 25% increase or decrease in quantity or duration at the time of contract issue, with bidders obligated to accept revised quantities or durations as applicable.

What are the key delivery and submission timelines for bidders?

Submit all bid documents online with scanned copies; deliver the hard copies to the buyer within 5 days of bid end date. Ensure compliance with integrity pact and EMD submission, and prepare for potential 25% variation in contract scope.

Are there additional charges allowed under excess settlement for this tender?

Yes. Service providers may include additional charges up to a specified percentage of the item-level total value, provided they declare applicability during invoice creation and attach mandatory supporting documents.