Indian Air Force Face & EM Card Attendance System Tender Chennai Tamil Nadu 2026 - IS 550/ISO Compliant Biometric Access Control
Bid Publish Date
11-Aug-2026, 8:53 am
Bid End Date
01-Sep-2026, 9:00 am
EMD
₹96,575
Value
₹19,84,323
Location
Progress
Tender Overview
The Indian Air Force invites bids for a comprehensive face and EM card based time attendance and access control terminal package, including attendance software license for 10010 users, 8-port PoE switch, Cat6 cables, LED display, HDMI auto-switcher, device stands, and complete installation/configuration of biometric devices at Security Officer, Air Force Station, Tambaram, Chennai, Tamil Nadu. Estimated contract value is ₹1,984,323 with an EMD of ₹96,575. The scope emphasizes integration of biometric time attendance with access control software and on-site installation, configuration, and cable laying. A 25% quantity flexibility clause applies during contract placement and currency, with delivery timelines tied to the original order. This tender is positioned for vendors experienced in government deployments and responsible for complete turnkey delivery and commissioning. Unique aspects include on-site installation and data sheet verification obligations, plus end-user certificate alignment on request. The buyer requires a non-liquidation status and a 3-year experience in supplying similar government-category products. Bidders must prepare data sheets and ensure non-obsolescence (minimum 7 years market life) to avoid rejection. This opportunity is targeted at security equipment integrators with proven track records in central/state government projects.
Technical Specifications & Requirements
- Product/Service: Face and EM card based time attendance terminal with access control, Time Attendance Application Licence for 10010 users, Biometric device installation and configuration, Cat6 6-core cabling, LED display, HDMI auto-switcher, device stands, and complete on-site installation
- Configuration & Installation Scope: On-site installation and commissioning at Air Force Station, Tambaram, Chennai, Tamil Nadu 600046; cabling and device mounting included
- Estimated Value & EMD: ₹1,984,323 estimated value; ₹96,575 EMD
- Delivery Terms: Option to increase quantity up to 25%; delivery period linked to the last date of original delivery order; extended period calculated with a minimum of 30 days
- Experience & Compliance: Minimum 3 years ongoing experience in supplying similar government-category products; must provide data sheets and verify with OEM documentation; avoid obsolescence with at least 7 years residual market life
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; End User Certificate on buyer format; data sheet alignment mandatory
- GST & Tax: GST liability as per actuals or applicable rate, whichever is lower
- Quality & Verification: Data Sheet matching to technical parameters; non-matching parameters can lead to rejection
- Warranty/Support: Not explicitly stated; bidders should infer post-installation support as part of service delivery
- Notes: Not a standalone product list in BOQ; focus on integrated security equipment deployment and installation
Terms, Conditions & Eligibility
- EMD: ₹96,575 (amount specified); ensure deposit submission with bid
- Delivery Location: Security Officer, Air Force Station, Tambaram, Chennai, Tamil Nadu 600046
- Experience: Regularly manufactured/supplied similar category products to Central/State Govt or PSU for at least 3 years; provide contract copies
- Data Sheet: Must upload product datasheet and ensure parameter match; mismatches may lead to bid rejection
- Documentation: Submit PAN, GSTIN, cancelled cheque, EFT mandate certified by bank; End User Certificate on buyer format if requested
- Obsolescence Clause: Offered products must have at least 7 years residual market life; not declared EOL by OEM before this period
- GST: GST reimbursement as per actuals or applicable rates, up to quoted percentage
- Option Clause: Purchaser may increase/decrease quantity up to 25% during contract and currency at contracted rates
- Warranty/Penalties: Not specified; bidders should account for on-site installation risks and performance expectations
Key Specifications
-
Face and EM card attendance terminal
-
10010-user attendance software licence
-
8-port PoE switch
-
Cat6 6-core cable
-
LED display with HDMI auto-switcher
-
Device stands; installation and configuration
-
Cable laying and on-site commissioning
Terms & Conditions
-
EMD amount of ₹96,575 must accompany bid
-
Delivery window subject to 25% quantity variation
-
3 years government-grade experience required; 7 years market life for offered products
-
End User Certificate available on buyer format upon request
-
Data Sheet alignment mandatory; GST as per actuals or lower rate
Important Clauses
Payment Terms
GST payable as actuals or lower rate; EMD payable with bid; no advance terms specified
Delivery Schedule
Delivery commences from last date of original delivery order; extended time calculated as (increased quantity / original quantity) × original period with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; ensure compliance with 25% quantity variation and timely commissioning
Bidder Eligibility
-
3+ years experience supplying government-category attendance/access control systems
-
Proof of regular supply to Central/State Govt or PSU
-
Non-liquidation and financial stability affirmation
Tender Data
Bid Details
Quantity
1863
Category
Face and EM card based time atendence and Access Control Terminal
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
9
OEM Avg. Turnover
9
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Face and EM card based time atendence and Access Control Terminal , Time attendence Application Licence for 10010 users , Switch 8 port poe , Access Control Application software , Cat6 Cable 6 core , LED Display , HDMI Auto switcher in one screen , Stand for Devices , Installation and Configuration of Biometric devices , Laying of cable
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kanchipuram
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Kanchipuram | Kanchipuram | - | - | 12 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-9567851.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
10 Items Sign in to view GEM price trends Sign in for GEM prices
Face and EM card based time atendence and Access Control Terminal
Face and EM card based time atendence and Access Control Terminal
Time attendence Application Licence for 10010 users
Time attendence Application Licence for 10010 users
Switch 8 port poe
Switch 8 port poe
Access Control Application software
Access Control Application software
Cat6 Cable 6 core
Cat6 Cable 6 core
LED Display
LED Display
HDMI Auto switcher in one screen
HDMI Auto switcher in one screen
Stand for Devices
Stand for Devices
Installation and Configuration of Biometric devices
Installation and Configuration of Biometric devices
Laying of cable
Laying of cable
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Face and EM card based time atendence and Access Control Terminal | Face and EM card based time atendence and Access Control Terminal | 12 | pieces | security_413 | 30 | |
| 2 | Time attendence Application Licence for 10010 users | Time attendence Application Licence for 10010 users | 1 | pieces | security_413 | 30 | |
| 3 | Switch 8 port poe | Switch 8 port poe | 6 | pieces | security_413 | 30 | |
| 4 | Access Control Application software | Access Control Application software | 1 | sys | security_413 | 30 | |
| 5 | Cat6 Cable 6 core | Cat6 Cable 6 core | 915 | mtr | security_413 | 30 | |
| 6 | LED Display | LED Display | 3 | pieces | security_413 | 30 | |
| 7 | HDMI Auto switcher in one screen | HDMI Auto switcher in one screen | 3 | pieces | security_413 | 30 | |
| 8 | Stand for Devices | Stand for Devices | 6 | pieces | security_413 | 30 | |
| 9 | Installation and Configuration of Biometric devices | Installation and Configuration of Biometric devices | 1 | sys | security_413 | 30 | |
| 10 | Laying of cable | Laying of cable | 915 | mtr | security_413 | 30 |
Categories
32
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate (bank certified)
End User Certificate (buyer format, if requested)
Data Sheet of offered products
OEM authorisation/certificates
Contract copies showing 3-year govt supply experience
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for the face and EM card attendance tender in Chennai?
Bidder must submit PAN, GSTIN, cancelled cheque, EFT mandate, and data sheet; meet 3-year govt supply experience; provide OEM data sheets; meet 7-year resale life requirement; EMD ₹96,575; delivery to Tambaram Air Force Station, Chennai; ensure 25% quantity variation compliance.
What documents are required for the IAF attendance tender submission in Tamil Nadu?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, End User Certificate on buyer format, manufacturer/OEM authorization, and contract copies showing 3-year govt supply experience; data sheet must align with offered equipment; bid should include EMD ₹96,575.
What are the technical specifications for the attendance and access control package?
Package includes biometric face and EM card attendance terminal, attendance software licence for 10010 users, 8-port PoE switch, Cat6 6-core cabling, LED display with HDMI auto-switcher, device stands, and on-site installation/commissioning at Tambaram; data sheet matching is mandatory.
What are the delivery terms and price variation conditions for this tender?
Quantity may be increased/decreased up to 25% at contract signing and during currency; delivery period starts from the last date of original order; extended time is calculated by the formula (increased quantity/original quantity) × original period, minimum 30 days.
What are the eligibility criteria for vendors in this IAF procurement?
Vendors must have 3+ years of regular supply to central/state govt or PSU; OEM/authorised resellers acceptable; must not be in liquidation; provide data sheets and compliance with product lifecycle (7+ years market life) to avoid obsolescence.
What is the role of the End User Certificate in this bid?
End User Certificate is required only when bidders insist; it should be provided in the buyer’s standard format; ensure authenticity and alignment with the on-site installation scope at Tambaram, Chennai.
How is GST handled for the IAF attendance system tender in Tamil Nadu?
GST reimbursement is allowed at actuals or the applicable rate, whichever is lower, subject to the maximum quoted GST percentage; bidders must quote GST accurately and verify applicability for on-site installation and services.
What is the significance of data sheets in this IAF bid submission?
Data sheets must precisely reflect offered product specifications; mismatches may lead to bid rejection; upload data sheets for all items (terminal, software licence, cabling, switches, displays, installation services) and confirm OEM alignment.