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South Eastern Coalfields Limited head lamp procurement Korba Chhattisgarh 452EG87374/Equivalent 2026

Bid Publish Date

30-Apr-2026, 5:58 pm

Bid End Date

28-May-2026, 6:00 pm

EMD

₹65,511

Value

₹65,51,124

Location

KORBA , CHHATTISGARH
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Progress

Issue30-Apr-2026, 5:58 pm
Corrigendum21-May-2026
AwardPending
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Quantity

200

Category

HEAD LAMP (HIGH BEAM) , PART NO. - 452EG87374/Equivalent

Bid Type

Two Packet Bid

Categories 2

BEAM HEAD LAMP

Tender Overview

South Eastern Coalfields Limited (Coal India Limited) invites bids for HEAD LAMP (HIGH BEAM) and HEAD LAMP (LOW BEAM), PART NO. 452EG87374/Equivalent and 452EG87382/Equivalent, for delivery at KORBA, CHHATTISGARH. Estimated contract value: ₹6,551,124 with an EMD of ₹65,511. The tender specifies an option clause allowing ±25% quantity variation at contract rates, with delivery periods linked to the original order and extended periods, minimum 30 days, and adjustments based on the formula given. The sale/award process references GeM terms and bank-backed EMD payment options.

  • Organization: South Eastern Coalfields Limited (SECL), under Coal India Limited
  • Location: Korba, Chhattisgarh 495445
  • Product scope: Headlamps for mining equipment, high beam and low beam variants with part numbers listed; no separate BOQ items
  • Key differentiator: explicit quantity variation clause and online EMD payment option via RTGS/Internet Banking; requirement to submit GST/PAN and bank details
  • Unique aspect: payment and security deposit modalities, with DD as alternative PBG mechanism after award

Technical Specifications & Requirements

  • Product names: Head Lamp (High Beam) and Head Lamp (Low Beam)
  • Part numbers: 452EG87374 (High Beam), 452EG87382 (Low Beam) or Equivalent
  • Estimated contract value: ₹6,551,124; EMD: ₹65,511
  • Delivery terms: Option to increase quantity up to 25%; additional time = (Additional quantity / Original quantity) × Original delivery period, minimum 30 days
  • EMD payment method: Online RTGS/Internet Banking to SECL Kusmunda, SBI Kusmunda; proof of payment to be uploaded with bid
  • PBG/SD: Performance security via DD payable to SECL Kusmunda; DD delivery within 15 days of award; hard copy to Buyer
  • Certificates: PAN, GSTIN, cancelled cheque, EFT mandate; documents required for Vendor Code creation; GST applicability per bidder
  • GST note: GST applicability to be borne by bidder; reimbursement as per actuals or applicable rate, subject to quoted rate
  • BOQ: No items listed; 0 total items

Terms, Conditions & Eligibility

  • EMD: ₹65,511; can be paid online or via DD; proof to be uploaded
  • Delivery schedule: Delivery period linked to original ORDER; extended periods allowed under option clause
  • Warranty/Penalties: Penalties formulations not explicitly stated; standard GeM terms apply for PBG/EMD
  • Eligibility docs: PAN, GSTIN, cancelled cheque, EFT mandate, GST/financials; vendor code creation documents required
  • GST: Advised to verify GST; reimbursement as per actuals or applicable rate
  • Payment terms: Online EMD; post-award DD/PBG options; payment terms not fully specified beyond EMD and PBG modalities
  • Misc: Bidders must follow clause 1 option for quantity variation; ensure submission of all certificates to avoid rejection

Key Specifications

  • HEAD LAMP (HIGH BEAM) and HEAD LAMP (LOW BEAM) with PART NO. 452EG87374/Equivalent and 452EG87382/Equivalent

  • Estimated value: ₹6,551,124; EMD: ₹65,511

  • Delivery period adjustments: ±25% quantity, minimum 30 days for additional time

  • EMD submission: RTGS/Internet Banking to SECL Kusmunda; proof required

  • Performance security: DD payable to SECL; must be delivered within 15 days of award

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code requirements

  • GST handling: bidder bears applicable GST; reimbursement as per actuals or applicable rate

Terms & Conditions

  • Option clause allows quantity variation up to 25% during contract

  • EMD ₹65,511; online payments to SECL Kusmunda; proof uploaded

  • DD/Payable PBG acceptable; DD to SECL Kusmunda; 15 days to deliver

  • GST/BID docs required: PAN, GSTIN, cancelled cheque, EFT mandate

  • No BOQ items listed; 452EG87374/452EG87382 headlamps or equivalents

Important Clauses

Payment Terms

EMD paid online; post-award payment terms not fully specified; DD/PBG option post award

Delivery Schedule

Delivery starts after original order; extended delivery time calculated as per formula with a minimum of 30 days

Penalties/Liquidated Damages

Penalties not explicitly stated; standard GeM terms apply for delays and performance

Bidder Eligibility

  • Submit PAN and GSTIN documents

  • Provide EFT Mandate and cancelled cheque

  • Evidence of capability to supply headlamps meeting part numbers or equivalents

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

HEAD LAMP (HIGH BEAM) , PART NO. - 452EG87374/Equivalent , HEAD LAMP (LOW BEAM) , PART NO. - 452EG87382/Equivalent

Authority Records

MINISTRY OF COALCOAL INDIA LIMITED

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Documents 6

GeM-Bidding-9277103.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

Experience Criteria

2

Certificate (Requested in ATC)

3

OEM Authorization Certificate

4

Additional Doc 1 (Requested in ATC)

5

Additional Doc 2 (Requested in ATC)

6

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

7

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Corrigendum Updates

1 Update
#1

Update

21-May-2026

Extended Deadline

28-May-2026, 6:00 pm

Opening Date

28-May-2026, 6:30 pm

Frequently Asked Questions

Key insights about CHHATTISGARH tender market

How to bid for head lamp procurement in Korba SECL 2026?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and EMD ₹65,511 online to SECL Kusmunda. Include proof of online transfer with bid, and ensure part numbers 452EG87374/452EG87382 or equivalents are listed. Delivery terms include an option to increase quantity by up to 25%.

What documents are required for SECL headlamp tender in Korba?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, GST applicability details, and proof of online EMD payment. Vendor code creation documents are also needed, along with certificates referenced in the ATC/Corrigendum, to avoid bid rejection.

What are the key delivery terms for the headlamp tender in Korba?

Delivery terms permit up to 25% quantity variation with rates unchanged; additional time is calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days, and can extend to original period during option exercise.

Which headlamps are covered under this SECL tender in Korba?

The tender covers HEAD LAMP (HIGH BEAM) with PART NO. 452EG87374/Equivalent and HEAD LAMP (LOW BEAM) with PART NO. 452EG87382/Equivalent. Suppliers may offer equivalent parts meeting functional compatibility.

What is the EMD amount and payment method for this tender?

EMD is ₹65,511. It can be paid online via RTGS or internet banking to SECL Kusmunda (SBIN0007405). A scanned proof of transfer must accompany the bid submission.

What are the GST expectations for SECL headlamp procurement?

Bidders bear GST applicability; SECL will reimburse as per actuals or applicable rates, subject to the quoted GST percentage. Ensure GSTIN is valid and invoices reflect correct GST treatment.

What certificates and vendor documents are required for bid submission?

Submit PAN, GSTIN, cancelled cheque, EFT Mandate; provide vendor code creation documents and any certificates listed in the Terms/ATC; ensure all required documents are uploaded to avoid rejection.

How will payment and performance security be handled after award?

Post-award, performance security can be provided as a DD payable to SECL or as PBG; delivery of the hard copy DD must occur within 15 days of award and the scanned DD copy uploaded.

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