GEM

Indian Army CHAMBA Himachal Pradesh Office Supplies Tender 2025 ISO/IAF ISO Certificate and 25% Quantity Flexibility

Posted

23 Oct 2025, 01:34 pm

Deadline

03 Nov 2025, 02:00 pm

Location

CHAMBA , HIMACHAL PRADESH

Progress

Issue23 Oct 2025, 01:34 pm
AwardPending
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Quantity

2431

Category

Kilometer Card

Bid Type

Two Packet Bid

Categories 14

DIARY RULERS TALC COPIER PAPER OFFSET PRINTING MARKING TOOLS CUTTER RING ENVELOPE PEN LAPAROSCOPIC INSTRUMENTS SCISSORS BLADE PRINTING AND WRITING PAPER

Tender Overview

The Indian Army, Department Of Military Affairs, is inviting bids for a broad range of office stationery and paper products located in CHAMBA, HIMACHAL PRADESH 176207. The procurement covers 48 items including paper types (A4, bond, photo glossy), envelopes, registers, clips, tapes, pens, pencils, cutters, lamination pouches, binding sheets, and miscellaneous office consumables. Quantities and estimated value are not disclosed. A 25% quantity option exists, with extended delivery timelines calculated from the original period. The emphasis is on single-channel supply of standard clerical materials to meet routine administrative needs.

  • 48 item categories spanning paper, binding, filing, and writing instruments
  • No explicit delivery schedule or total contract value published
  • Option clause permits quantity variation and delivery time adjustment within contract terms
  • Location: CHAMBA (176207), HIMACHAL PRADESH; procurement for Army setup
  • Distinguishing factor: formalized supplier acceptance under Buyer Added Terms and ATC conditions
  • Distinctive delivery flexibility and compliance requirements embedded in terms

Technical Specifications & Requirements

  • No explicit technical specs in the tender text; itemized BoQ shows 48 categories of stationery and office supplies, including: paper (A4, bond, white file covers), tape (transparent), dusting cloth, registers (200/300 pages), clips, pens (Uniball, Pilot), markers (OHP, permanent, board), scissors (small/large), envelopes (various sizes), talc sheets, scales, file binders, binding sheets and rings, color papers, pencils, glue, lamination pouches, and binding materials.
  • Certifications/standards emphasized in bid terms: ISO certificate with IAF logo; MII certificate; MSME certification; GST registration; PAN; ECS mandate; Aadhaar; notarized non-blacklist affidavit; OEM authorizations may be required.
  • Delivery/Contract terms include: option-based quantity adjustments up to 25% during and after initial order; delivery period anchored to last date of original order with minimum 30 days extension; uploaded certificates must be sealed and signed; failure to attach documents may lead to disqualification.
  • Delivery/installation expectations are for ongoing supply of office consumables to Army procurement channels.
  • Quality/compliance focus rests on accurate documentation and ISO/IAF alignment.

Terms, Conditions & Eligibility

  • EMD: not specified in the available terms.
  • Eligibility certificates to upload: MSME, Experience Certificate, Annual Turnover certificate (last three FY), PAN, GST, Cancelled cheque, ECS mandate, Notarized non-blacklist affidavit, MII certificate, Aadhaar, ISO with IAF logo; all documents must bear seal and signature.
  • Delivery: option clause permits up to 25% quantity variation; delivery schedule linked to original order with minimum 30 days extension; extensions computed as (additional quantity/original quantity) × original delivery period.
  • Payment terms: not disclosed in the current data; bidders should review ATC for payment timing if provided later.
  • Disqualification risk: missing or improperly uploaded documents lead to disqualification and non-opening of financial bid.
  • Warranty/penalties: not specified in the provided text; ATC may contain applicable terms.

Key Specifications

    • Product Categories: 48 items including Paper A4 Size, Paper Bond, Photo Glossy Paper, Registers (200/300 pages), Envelopes (multiple sizes), Scissors (two sizes), Tapes (Transparent), Dusting Cloth, Staples/Binding Materials, Pens (Uniball, Pilot), Markers, Highlighters, Pencils, Ink, Lamination Pouch 100 x 140 mm, Colour Papers, Calculator, Filing & Bindings, OHP Marker, and related Office Supplies.
    • Standards/Certifications: ISO certificate with IAF logo, MII certificate, MSME certificate, GST registration, PAN, ECS Mandate, Aadhaar, Notary AFFIDAVIT of not-blacklisted.
    • Delivery/Quantity Flexibility: Option Clause up to 25% of bid quantity during contract; delivery period begins after last date of original delivery order; minimum extension time 30 days; extension proportional to quantity change.

Terms & Conditions

  • Option to increase/decrease quantity by up to 25% during/after contract.

  • Delivery schedule ties to the last date of the original order with minimum 30 days extension.

  • Mandatory submission of specified certifications and docs (MSME, ISO/IAF, GST, PAN, ECS, etc.).

Important Clauses

Payment Terms

Payment terms not specified in the current data; bidders should verify ATC for timing and milestones once issued.

Delivery Schedule

Delivery period starts from the last date of original delivery order; additional time computed by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified in the provided text; review ATC for LD/penalties if applicable.

Bidder Eligibility

  • MSME certificate and Experience Certificate

  • Annual turnover certificate for last three financial years

  • ISO certificate with IAF logo and MII certificate

Bill of Quantities (BOQ) 48 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Paper A4 Size Paper A4 Size 120 no stnhqdal3 15
2 Paper FS Paper FS 50 no stnhqdal3 15
3 Photo Glossy Paper Photo Glossy Paper 15 pkts stnhqdal3 15
4 Bond Paper Bond Paper 2 pkts stnhqdal3 15
5 Transparent Tape Big Transparent Tape Big 25 no stnhqdal3 15
6 Transparent Tape Small Transparent Tape Small 25 no stnhqdal3 15
7 Dusting Cloth Dusting Cloth 30 pkts stnhqdal3 15
8 Regsiter 200 Pages Regsiter 200 Pages 20 no stnhqdal3 15
9 Register 300 Pages Register 300 Pages 20 no stnhqdal3 15
10 Printed White File Cover Printed White File Cover 200 no stnhqdal3 15
11 Printed File Cover Printed File Cover 200 no stnhqdal3 15
12 Re Stick 4 Colour Notes Re Stick 4 Colour Notes 20 no stnhqdal3 15
13 Uniball Pen Blue Red And Green Uniball Pen Blue Red And Green 30 no stnhqdal3 15
14 Pilot V7 Pen Blue Black And Red Pilot V7 Pen Blue Black And Red 25 no stnhqdal3 15
15 Sketch Pen Blue Black And Red Sketch Pen Blue Black And Red 6 pkts stnhqdal3 15
16 Highlighter Highlighter 3 pkts stnhqdal3 15
17 Ink Pad Ink Pad 10 no stnhqdal3 15
18 Lamination Pouch 100 X 140 mm Lamination Pouch 100 X 140 mm 3 pkts stnhqdal3 15
19 Scissors Small Scissors Small 4 no stnhqdal3 15
20 Scissors Large Scissors Large 3 no stnhqdal3 15
21 Kilometer Card Kilometer Card 20 no stnhqdal3 15
22 Car Diary Car Diary 25 no stnhqdal3 15
23 Envelope 16 Inch X 12 Inch Envelope 16 Inch X 12 Inch 200 no stnhqdal3 15
24 Envelope 12 Inch X 10 Inch Envelope 12 Inch X 10 Inch 200 no stnhqdal3 15
25 Envelope 09 Inch X 04 Inch Envelope 09 Inch X 04 Inch 1,000 no stnhqdal3 15
26 Talc Sheet Talc Sheet 2 roll stnhqdal3 15
27 Ink Pad Ink Pad 10 no stnhqdal3 15
28 Steel Scale 30 cm Steel Scale 30 cm 10 no stnhqdal3 15
29 Steel Scale Large Steel Scale Large 2 no stnhqdal3 15
30 Dak Folder Dak Folder 4 no stnhqdal3 15
31 Note Pad Note Pad 20 no stnhqdal3 15
32 Printing Of Incoming And Outgoing Register Printing Of Incoming And Outgoing Register 6 no stnhqdal3 15
33 Pen Stand Pen Stand 4 no stnhqdal3 15
34 Executive Clip Board Executive Clip Board 6 no stnhqdal3 15
35 Colour Tape Blue And Red Colour Tape Blue And Red 20 no stnhqdal3 15
36 Paper Cutter Paper Cutter 10 no stnhqdal3 15
37 Paper Cutter Blade Paper Cutter Blade 3 pkts stnhqdal3 15
38 File Binder File Binder 20 no stnhqdal3 15
39 Spiral Binding Sheet Front And Back Spiral Binding Sheet Front And Back 2 pkts stnhqdal3 15
40 Spiral Binding Ring 10 mm Spiral Binding Ring 10 mm 1 kg stnhqdal3 15
41 Colour Papers All Colours Colour Papers All Colours 2 pkts stnhqdal3 15
42 Pencil Cell Pencil Cell 5 pkts stnhqdal3 15
43 Gum Bottle Gum Bottle 5 nos stnhqdal3 15
44 Colin Colin 20 btls stnhqdal3 15
45 OHP Marker Black And Blue OHP Marker Black And Blue 4 pkts stnhqdal3 15
46 Permanent Marker Black And Blue Permanent Marker Black And Blue 4 pkts stnhqdal3 15
47 Board Marker Black Blue And Red Board Marker Black Blue And Red 10 pkts stnhqdal3 15
48 Calculator Calculator 5 nos stnhqdal3 15

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover

7

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

8

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

How to bid for Indian Army stationery tender in CHAMBA Himachal Pradesh?

Bidders must submit MSME and ISO/I AF aligned documents, Experience and Turnover certificates for the last three financial years, GST, PAN, ECS mandate, and notarized non-blacklist affidavits. Ensure all documents are sealed and signed before uploading; follow ATC instructions for sequence and file formats.

What documents are required for the CHAMBA office supplies bid 2025?

Required documents include MSME certificate, Experience certificate, three-year turnover certificates, PAN card, GST registration, Cancelled cheque, ECS Mandate, Notarized non-blacklist affidavit, MII certificate, Aadhaar card, and ISO certificate with IAF logo; all must be sealed and signed.

What are the technical specifications for paper and stationery tender in Himachal?

No explicit itemized technical specs are published; the 48 item categories cover paper types, binding, tapes, pens, scissors, envelopes, and filing materials. Compliance relies on ISO/IAF and other certificates; verify with the buyer for any additional performance criteria.

When is the delivery window for the Army CHAMBA supplies tender 2025?

Delivery timing is governed by the option clause: quantity may vary up to 25%; delivery period starts after the last date of the original delivery order, with a minimum extension of 30 days depending on quantity changes.

What are the EMD and payment terms for this procurement?

EMD amount is not specified in the available data; payment terms are not disclosed here. Bidders should consult the ATC for exact EMD value, payment schedule, and milestone-based payments once issued.

Which certifications must suppliers possess to participate in the Army tender?

Suppliers must have MSME certification, ISO certificate with IAF logo, MII certificate, GST registration, PAN, and an ECS mandate; a notarized not-blacklisted affidavit is also required, all sealed and signed.

How many item categories are involved in this tender?

The BoQ comprises 48 distinct item categories spanning paper, envelopes, registers, tapes, binding, pens, markers, scales, and related office supplies, indicating a wide-ranging stationery procurement for Army offices.

What is the significance of the ISO with IAF logo in this tender?

The ISO with IAF logo demonstrates compliance with international quality management standards; bidders must provide this certification to prove process quality alignment, supplier reliability, and traceability for government procurement.