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Indian Army Procurement Tender Pathankot Punjab Valve Pneumatic and Spares ISO 9001 2025

Bid Publish Date

23-Oct-2025, 7:12 pm

Bid End Date

03-Nov-2025, 8:00 pm

Location

PATHANKOT , PUNJAB

Progress

Issue23-Oct-2025, 7:12 pm
Technical28-10-2025 19:31:44
Financial
AwardCompleted
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Quantity

22

Category

Valve Brake Pneumatic

Bid Type

Two Packet Bid

Categories 19

VALVE PARTS AND ACCESSORIES SLIDER VALVES BRAKE QUICK RELEASE VALVE WATER COOLED ENGINE AIR COOLED ENGINE PNEUMATIC MACHINERY VALVE BRAKE SYSTEM HEAD LAMP HEATING EQUIPMENTS BREAK GEAR MAGNET VALVE FAN HYDRAULIC JACK PNEUMATIC VALVES BUSH PNEUMATIC ANEROID BLOOD PRESSURE UNIT

Tender Overview

The Indian Army under the Department of Military Affairs invites bids for a range of spares including Valve Pneumatic, Quick Release Valve, Front Disc Brake Pad, Hose Radiator Outlet, Pipe Radiator Outlet, Shroud Fan, and related components headquartered in Pathankot, Punjab. The procurement references a 13-item BOQ with unspecified quantities and an ISO 9001 requirement for bidders or OEMs. A key differentiator is the supplier eligibility and advance sample approval process, with a flexible quantity option clause up to 25% and delivery alignment to contract timelines. This tender emphasizes certified quality and pre-production sample validation before bulk manufacturing.

Technical Specifications & Requirements

  • Standards: ISO 9001 certification required for bidder or OEM.
  • Advance sample process: Submit 2 advance samples within 5 days of contract award; buyer to approve or specify modifications within 5 days; bulk supply must conform to approved sample.
  • Option clause: Quantity may be increased or decreased by up to 25% during contract and currency, with delivery time recalculated as (Increase/Original) × Original delivery period, minimum 30 days.
  • Delivery implications: If buyer delays approval, delivery period may be refixed with no LD; fresh samples may be required if deviations occur.
  • Bidder documentation: Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
  • BOQ context: 13 items listed; no unit quantities disclosed in data.

Terms, Conditions & Eligibility

  • EMD/financials: No explicit amount specified in available data; bidders should verify exact EMD in official tender documents.
  • Sample & testing: Advance samples required; non-conforming samples may lead to contract termination after deviations notice.
  • Delivery terms: Delivery schedule contingent on contract award and sample approval; option clause governs quantity adjustments and timing.
  • Documentation: Mandatory submission includes PAN, GSTIN, Cancelled Cheque, and EFT Mandate; OEM authorizations may be required for specific items; no dates disclosed.
  • Compliance: ISO 9001 mandatory; adherence to buyer-specified contract framework for samples and modifications.
  • Risk & liability: Failure to meet approved sample or deviations can incur termination and re-sampling requirements.

Key Specifications

  • Product/service categories: Valve Pneumatic, Quick Release Valve, Front Disc Brake Pad, Hose Radiator Outlet, Pipe Radiator Outlet, Shroud Fan, Mechanism Handle, Plunger Detent, Pipe Oil Inlet SA, Front Wind Shield Glass, Head Lamp Assembly

  • Standards: ISO 9001 certification required for bidder or OEM

  • Sample requirements: Submit 2 advance samples within 5 days of award; modifications within 5 days; bulk supply to conform to approved sample

  • Delivery flexibility: Option clause allows ±25% quantity change; delivery period recalculation formula with minimum 30 days

  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank

  • Export/Imaging controls: Not specified in data; bidder to comply with general government procurement norms

  • BOQ: 13 items listed; specific unit quantities not disclosed in tender data

Terms & Conditions

  • Key Term 1: ISO 9001 certification required for bidder or OEM

  • Key Term 2: Advance sample approval process within 5 days of award

  • Key Term 3: Quantity variation up to 25% with adjusted delivery period

Important Clauses

Payment Terms

Not specified in available data; bidders should verify in official tender documents

Delivery Schedule

Delivery period linked to last date of original delivery order; may extend with option clause using the specified formula

Penalties/Liquidated Damages

No explicit LD details provided; within the contract framework, delays in sample approval can affect delivery timelines

Bidder Eligibility

  • ISO 9001 certification for bidder or OEM

  • Submission of PAN, GSTIN, Cancelled Cheque, and EFT Mandate

  • Compliance with advance sample approval process and modifications timeline

Documents 4

GeM-Bidding-8505323.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Valve Brake Pneumatic Valve Brake Pneumatic 1 nos hemant6002 15
2 Quick Release Valve Quick Release Valve 2 nos hemant6002 15
3 Brg Bush Brg Bush 2 nos hemant6002 15
4 Air Drier 4324150190 Air Drier 4324150190 1 nos hemant6002 15
5 Front Disc Brake pad Front Disc Brake pad 4 nos hemant6002 15
6 Hose Radiator Outlet No 1 Hose Radiator Outlet No 1 1 nos hemant6002 15
7 Pipe Radiator Outlet Pipe Radiator Outlet 1 nos hemant6002 15
8 Shround Fan Shround Fan 1 nos hemant6002 15
9 Mechanism Handle Mechanism Handle 2 nos hemant6002 15
10 Plunger Detent Plunger Detent 2 nos hemant6002 15
11 S A of Pipe Oil Inlet S A of Pipe Oil Inlet 1 nos hemant6002 15
12 Front Wind Shield Glass Front Wind Shield Glass 2 nos hemant6002 15
13 Head Lamp Assy Head Lamp Assy 2 nos hemant6002 15

Required Documents

1

PAN Card

2

GST Certificate

3

Cancelled Cheque

4

EFT Mandate certified by Bank

5

ISO 9001 certification (for bidder or OEM)

6

OEM authorisation (if applicable)

7

Bid submission documents (as per vendor code creation)

Technical Results

S.No Seller Item Date Status
1GANPATI TRADERS   Under PMA-28-10-2025 19:31:44Qualified
2JAYCO SALES CORPRATION   Under PMA-28-10-2025 20:08:38Qualified
3Rocky Traders   Under PMA-28-10-2025 23:26:15Qualified

Financial Results

Rank Seller Price Item
L1JAYCO SALES CORPRATION(MSE)( MSE Social Category:General )    Under PMA₹54,110Item Categories : Valve Brake Pneumatic,Quick Release Valve,Brg Bush,Air Drier 4324150190,Front Disc Brake pad,Hose R
L2GANPATI TRADERS (MSE)( MSE Social Category:General )    Under PMA₹57,350Item Categories : Valve Brake Pneumatic,Quick Release Valve,Brg Bush,Air Drier 4324150190,Front Disc Brake pad,Hose R
L3Rocky Traders (MSE)( MSE Social Category:General )    Under PMA₹59,804Item Categories : Valve Brake Pneumatic,Quick Release Valve,Brg Bush,Air Drier 4324150190,Front Disc Brake pad,Hose R

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid in the Indian Army spares tender in Pathankot Punjab 2025

Bidders should prepare PAN, GSTIN, Cancelled Cheque, and EFT Mandate; ensure ISO 9001 certification for either bidder or OEM; submit two advance samples within 5 days of award and obtain buyer approval within 5 days. Plan for up to 25% quantity variation and adjust delivery timelines accordingly.

What documents are required for the Pathankot army spares procurement bidding

Required documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank; OEM authorization may be needed for specific items; ISO 9001 certification is mandatory; ensure sample submission and compliance with advance-sample process before bulk supply.

What are the technical standards for the army spares tender 2025

The tender requires ISO 9001 certification for bidders or OEMs; no other explicit standards are listed in the available data. Ensure all parts meet general government procurement quality expectations and the approved sample specifications.

When is the delivery period adjusted for quantity changes in this tender

Delivery time shifts occur via the option clause: (Increase/Original) × Original delivery period, with a minimum of 30 days; extension may be applied up to the original delivery period during option exercise.

What is the advance sample process for bulk supplies in this Army tender

Submit 2 samples within 5 days of award; buyer approves or lists modifications within 5 days; bulk supply must follow the approved sample; delays in approval may refactor the delivery period without LD.

Which items are included in the Pathankot Army spares category 13-item BOQ

The category includes Valve Pneumatic, Quick Release Valve, Front Disc Brake Pad, Hose Radiator Outlet, Pipe Radiator Outlet, Shroud Fan, Mechanism Handle, Plunger Detent, Pipe Oil Inlet, Front Wind Shield Glass, and Head Lamp Assembly; exact quantities are not disclosed in the data.

What happens if samples fail to meet contract specifications

If samples show major deviations, the buyer may require fresh samples or terminate the contract after notifying deviations; bulk manufacturing cannot begin until compliance is confirmed and approved.

Is ISO 9001 certification mandatory for all bidders in this procurement

Yes, ISO 9001 certification is mandatory for the bidder or the OEM of the offered products, ensuring quality management systems alignment with government requirements and product conformity before award.