Eastern Coalfields Limited Security Equipment Procurement Bardhaman West Bengal 2026 - EMD ₹171000, GST Rules
Bid Publish Date
06-Oct-2026, 6:59 pm
Bid End Date
27-Oct-2026, 1:00 pm
EMD
₹1,71,000
Location
Progress
Tender Overview
Eastern Coalfields Limited (Coal India Limited) invites bids from qualified vendors for procurement of security equipment compatible with its existing inventory, located in BARDHAMAN, WEST BENGAL (713101). The bid includes an EMD of ₹171,000 and an option to increase quantity by up to 25% during contract and currency extensions at the same contracted rates. Bidders must ensure compatibility with current systems and include necessary installation accessories. GST applicability is to be considered by bidders; the purchaser reimburses GST as actuals or at quoted rates, whichever is lower. Documentation for Vendor Code creation includes PAN, GSTIN, Cancelled Cheque, EFT Mandate. Suppliers must be prepared to supply all essential installation hardware and ensure interoperability with existing equipment.
Technical Specifications & Requirements
- No formal product specifications are listed in the tender data; however, bidders must ensure compatibility with existing system inventory and may need to supply any required hardware/software to achieve compatibility at no extra cost.
- The contract requires inclusion of standard installation accessories as per industry practice and the NIT/technical specifications referenced by the buyer.
- The option clause indicates delivery flexibility: extendable delivery period proportional to additional quantity, minimum 30 days; original delivery period used as baseline.
- Sub-contracting and assignment clauses require prior written consent from the buyer; ultimate liability remains with the seller.
- GST considerations: bidder bears GST applicability; reimbursement aligned to actuals or lower quoted rate.
Terms, Conditions & Eligibility
- EMD: ₹171,000 (as stated in tender).
- Delivery/option clause: up to 25% quantity increase during contract at contracted rates; timing calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.
- Documentation for Vendor Code Creation: PAN, GSTIN, Cancelled Cheque, EFT Mandate.
- Compatibility: supply must be compatible with existing system; include necessary hardware/software to achieve compatibility at no extra cost.
- Installation Accessories: core accessories to be supplied and cost included in bid price.
- Governance: non-assignment/non-sub-contracting without prior consent; seller remains jointly liable.
- GST: bidders to determine GST; reimbursement as actuals or as per applicable rate, whichever is lower.
Key Specifications
-
Product/service: Security equipment compatible with existing inventory
-
Quantities: Not specified in BOQ (Total Items: 0)
-
EMD: ₹171,000
-
Delivery: Flexible; 25% quantity increase, minimum 30 days additional time
-
Standards/Certifications: Not specified; ensure compatibility with current system
-
Warranty/Support: Not specified in data
Terms & Conditions
-
EMD of ₹171,000 required with bid submission
-
Quantity may be increased by up to 25% during contract at same rates
-
GST to be determined by bidder; reimbursement as actuals or lower quoted rate
-
Vendor must be compatible with existing system; supply necessary hardware/software at no extra cost
-
Submission requires PAN, GSTIN, cancelled cheque, EFT Mandate
-
No sub-contracting without buyer's written consent
Important Clauses
Payment Terms
GST payable by bidder; reimbursement at actuals or lower of quoted rate. No fixed GST terms provided.
Delivery Schedule
Delivery period extends with quantity increases; minimum additional time is 30 days; calculation based on increased/original quantity.
Penalties/Liquidated Damages
No explicit LD details provided in data; standard contract risk implied via delivery extensions and compliance.
Bidder Eligibility
-
Must meet vendor code creation requirements: PAN, GSTIN, cancelled cheque, EFT mandate
-
Must ensure compatibility with existing system inventory
-
Must include installation accessories and any required hardware/software at no extra cost
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Item 1
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
5
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Paschim Bardhaman
Delivery Pincodes
713363
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sudipta Maity | 713363,Area Office Jhanjhra Area Faridpur Puchim Burdwan WB | Paschim Bardhaman | West Bengal | 713363 | 2 | 90 | - |
Authority Records
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Documents 4
GeM-Bidding-9990032.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate copy certified by Bank
Documentation proving compatibility with existing system (if available)
Technical bid documents and OEM authorizations (if applicable)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for security equipment tender in Bardhaman 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate; ensure compatibility with existing system and include installation accessories. The EMD is ₹171,000. GST will be reimbursed per actuals or the lower quoted rate. Ensure compliance with 25% quantity option and delivery timing rules.
What documents are required for vendor code creation in Bardhaman tender?
Submit PAN, GSTIN, cancelled cheque, and EFT Mandate certified by the bank. These documents enable vendor code creation and participation in the tender for security equipment procurement by Eastern Coalfields Limited.
What is the EMD amount and why is it important for this tender?
The EMD is ₹171,000. It ensures bid seriousness and is typically forfeited if the bidder withdraws or fails to execute contract; submission accompanies the technical bid and is returned as per tender terms after award or ineligible rejection.
What are the delivery terms for quantity adjustments in this tender?
The purchaser may increase the quantity up to 25% during contract at contracted rates. Delivery time scales as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days added.
What compatibility requirements exist for security equipment bids in Bardhaman?
Bidders must ensure compatibility with the buyer’s existing inventory and provide any required hardware/software to achieve compatibility at no extra cost; installation accessories must be included in bid price.
Are installation accessories and support included in the bid price?
Yes. The tender requires inclusion of all essential installation accessories and any required hardware/software to ensure seamless installation; cost must be included in the bid price, per NIT and technical references.
What GST considerations apply to this Bardhaman tender?
Bidders must assess GST on their own. GST reimbursement will be as per actuals or the lower of quoted GST percentage, subject to whatever is applicable at the time of payment.
How does one verify the compatibility requirement for this procurement?
Review the tender terms for compatibility with the buyer’s existing system; include documentation showing compatibility or a plan to supply required hardware/software to achieve interoperability at no extra cost.