Ramdev Sharda College Facility Management & IT Equipment Tender Katihar Bihar 2026 – Lump Sum Services, ISI/ISO Standards
Progress
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • OEM authorization required from the original equipment manufacturer for IT equipment supply
- • 50% scope/quantity flexibility permitted in lump-sum service contracts
- • Service provider office must be located in the consignee state (Bihar) with documentary evidence
- • Past project experience proofs acceptable: contracts with invoices, execution certificates, third-party notes
- • Escalation matrix for service support must be provided by bidder/OEM
- • Sub-contracting requires prior written consent from the buyer
Categories
6
Tender Overview
Ramdev Sharda College seeks a lump-sum Facility Management Services contract in Katihar, Bihar for the procurement and management of All In One Desktop, Laptop & Color Printer supply, with consumables included in contract cost. The estimated contract value is ₹500,000.00. The scope encompasses service delivery from a local service provider with an on-ground office in the consignee state and adherence to supplier credential requirements. Unique aspects include supplier-maintained asset management and installation support within the college premises, with flexible quantity/duration adjustments up to 50% as per the contract terms.
- Location: Katihar, Bihar (854101)
- Organization: Ramdev Sharda College (Education Department)
- Product/Service: Facility Management (Lump Sum) + IT Equipment Supply (All In One Desktop, Laptop, Color Printer)
- Estimated value: ₹500,000.00
- Key differentiator: on-site service office requirement, OEM authorization, and 50% variation clause
Technical Specifications & Requirements
- Items: All In One Desktops, Laptops, and Color Printers; consumables included in contract cost
- Service scope: Lump-sum facility management with IT equipment provisioning and ongoing consumables supply
- Compliance: Manufacturer authorization (OEM/Original Service Provider) with NAME, designation, address, email, phone
- Experience: Past project proof acceptable via contracts, invoices, execution certificates, or third-party notes
- Escalation: Provide service support escalation matrix with telephone contacts
- Delivery/installation: On-site service presence in the state of consignee; procurement supports installation/onsite setup
- Values: No explicit BOQ items; estimated contract value and 50% scope adjustments apply
- Documentation: Upload required certificates; maintain non-liability for liquidation or bankruptcy; ensure supplier alignment with ATC terms
Terms, Conditions & Eligibility
- EMD: Not specified in data; ensure compliance with bidding terms and provide standard bid security if required
- Quantity/Duration: Up to 50% increase/decrease allowed at contract issue and during execution
- Office of Provider: Must be located in the consignee state with documentary evidence
- Manufacturer Authorization: OEM authorization form with full contact details
- Past Experience: Acceptable proofs include contract copies, invoices, execution certificates, or third-party notes
- Sub-contracting: Sub-contracting requires prior written consent from the buyer
- Payment: Terms not specified; bidders should expect typical government procurement payment norms once defined
- Compliance: Upload required certificates per ATC, Corrigendum; non-compliance leads to rejection
Key Specifications
-
All In One Desktop
-
Laptop
-
Color Printer
-
Consumables included in contract cost
-
OEM authorization required
-
Escalation matrix for service support
Terms & Conditions
-
50% contract quantity/duration adjustment allowed
-
Office of service provider must be in Bihar with proof
-
OEM authorization is mandatory for bidders
-
Past experience proof accepted in multiple formats
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Sub-contracting requires buyer consent
-
ATC and Corrigendum document uploads mandatory
Important Clauses
Payment Terms
Payment terms not explicitly defined in data; bidders should expect standard government norms post-supply and service acceptance per contract
Delivery Schedule
Delivery/installation to be performed on-site at Ramdev Sharda College, Katihar, with consumables included in contract cost
Penalties/Liquidated Damages
No explicit LD details provided; bidders should anticipate standard penalties for non-compliance as per tender ATC
Bidder Eligibility
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Vendor must have credible prior experience in facility management or IT equipment provisioning in education sector
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OEM authorization required for IT equipment supply
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Proof of financial stability and non-liquidation status
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Bidders must have an on-ground service office in Bihar with documentary evidence
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - R D S College Salmari Katihar; Supply of All In One Desktop,Laptop & Color Printer; Consumables to be provided by service provider (inclusive in contract cost)
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Katihar
Delivery Pincodes
855113
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dr. Shekhar Choudhary | 855113,R.D.S College Salmari in Tahirpur, Katihar Bihar | Katihar | Bihar | 855113 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 6
GeM-Bidding-9641658.pdf
Main Document
Other Documents
OTHER
Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Past experience proofs: contract copies with invoices or execution certificates
OEM authorization/Manufacturer authorization document
Service provider office address proof in Bihar
Escalation matrix for service support
Certificates uploaded as per ATC and Corrigendum
Any financial statements or undertakings addressing bidder financial standing
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for the Ramdev Sharda College facility management tender in Katihar Bihar 2026?
Bidders must submit OEM authorization, GST and PAN, past experience proofs (contracts or execution certificates), proof of Bihar service office, and an escalation matrix. The tender includes lump-sum management of IT equipment with consumables, with up to 50% scope adjustment allowed. Ensure ATC/corrigendum certificates uploaded.
What documents are required for IT equipment supply in Katihar education tender 2026?
Required documents include GST certificate, PAN, OEM authorization, past project proofs (contracts and invoices), service office proof in Bihar, escalation matrix, and any financial statements. Upload ATC certificates and corrigendum as applicable to avoid rejection.
What are the technical requirements for IT equipment in this Bihar tender?
The contract covers All In One Desktops, Laptops, and Color Printers with consumables included. Bidders must provide OEM authorization and proof of service capability in Bihar, plus escalation contact details. Specific model numbers are not listed; focus on supply capability and local service presence.
When is the delivery/installation deadline for the Katihar procurement?
Delivery is on-site at Ramdev Sharda College, Katihar, Bihar. The exact deadline is not stated; bidders should expect standard delivery timelines in lump-sum contracts and be prepared for schedule adjustments within the allowed 50% scope variation.
What are the payment terms likely for this education sector tender in Bihar?
Payment terms are not explicitly defined in the data. Bidders should expect milestone-based or post-delivery payment aligned with government tender norms, contingent on successful installation and acceptance by the college, with documentation supporting delivery completion.
What constitutes eligible past experience for this RAMDEV SHARDA College tender in 2026?
Acceptable proofs include contract copies with invoices, execution certificates from clients, or third-party notes validating delivery of IT equipment or facility management services in an education setup. Ensure documentation demonstrates scope and value.
How does the 50% quantity/duration adjustment work in this lump-sum contract?
The buyer may increase or decrease contract quantity or duration up to 50% during issue of the contract, and up to 50% thereafter. The bidder must accept revised scope, with the option applicable to both procurement and service elements.
What is the role of OEM authorization in the bidding process for this tender?
OEM authorization is mandatory for bidding on IT equipment. Submit an authorization certificate with OEM details (name, designation, address, email, phone). This ensures post-sale service, warranty, and parts availability for supplied desktops, laptops, and printers.
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Documents 6
GeM-Bidding-9641658.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS