Panchayati Raj Department Bihar Sanitary Napkins Vending Machines Tender 2026 Saran IS0 9001-2015
Progress
Tender Overview
Organization: Panchayati Raj Department, Bihar. Procurement: Sanitary napkins vending machines and sanitary napkins incinerator with smoke control unit (Q3). Location: Saran, Bihar 841101. Contract scope: quantity flex up to 25% during order and contract currency, with delivery timelines adjusted from the last delivery order date. Estimated value and precise EMD: not disclosed. Distinctive clause includes option to increase order quantity at contracted rates and prorated delivery extension rules. This tender targets bidders with mandatory compliance and documented financial health to support public femininity sanitation initiatives.
Technical Specifications & Requirements
- Product names from the title: sanitary napkins vending machines and incinerator machine with smoke control unit (Q3).
- No explicit technical specs provided in the tender data; bidders must rely on standard public procurement norms and any future BOQ.
- Mandatory quality/compliance indicators inferred from ATC: ISO 9001-2015 certification, MSME certificate / company registration, and up-to-date GST filings.
- Additional evidence requirements include last three years’ audit reports and balance sheets, 20 Lakh+ similar work order value to demonstrate experience, and land border declaration.
- Emphasis on overall financial health (minimum turnover ₹50 Lakh).
Terms, Conditions & Eligibility
- EMD: Not disclosed in the data; bidders must reference ATC for exact amount/form.
- Experience: Minimum evidence of similar work orders worth ₹20 Lakhs; audited financials required.
- Delivery & Payment: Flexible quantity delivery under option clause; standard government delivery windows linked to last delivery order date; payment terms not explicitly stated.
- Documentation: Mandatory upload of Aadhaar, PAN, canceled cheque, MSME/registration certificate, character certificate, ITRs (2021-22 to 2023-24), GST5/6-month update, ISO 9001-2015, and non-blacklist on Rs 100 stamp paper.
- Compliance: 100% honesty in government documentation; declaration of land border status; audit and balance sheets required.
Key Specifications
-
Product: sanitary napkins vending machines
-
Product: sanitary napkins incinerator with smoke control unit
-
Estimated value: not disclosed
-
Experience criterion: minimum ₹20 Lakh similar work order
-
Turnover criterion: ₹50 Lakh minimum annual turnover
-
Certifications: ISO 9001-2015
-
Documentation: MSME certificate, GST 3B, ITR, balance sheets
Terms & Conditions
-
Option clause allows +/- 25% quantity variation at contract rates
-
Delivery period recalculation based on (increased quantity ÷ original quantity) × original period
-
Audited financials and balance sheets mandatory for last 3 years
Important Clauses
Payment Terms
Payment terms not explicitly stated; bidder should align with standard government practice per ATC and contract
Delivery Schedule
Delivery starts from last date of original delivery order; extended period applies with min 30 days if applicable
Penalties/Liquidated Damages
Not specified; refer to standard government procurement penalties in ATC
Bidder Eligibility
-
Minimum turnover ₹50 Lakh
-
Similar work order worth ₹20 Lakh in last 3 years
-
ISO 9001-2015 certification and MSME/company registration
Tender Data
Bid Details
Quantity
2
Category
Sanitary Napkins Vending Machines
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Vending Machines (Q3) , Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
25
Delivery Locations
1
Delivery Cities
Saran
Delivery Pincodes
841101
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rahul Kumar Ram | 841101,Block Office Sonpur, Saran, Bihar 841101 | Saran | Bihar | 841101 | 1 | 25 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
GeM-Bidding-9980575.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST certificate
Aadhaar card copy
PAN card copy
Cancelled cheque (legible, attested)
Similar work order of minimum ₹20 Lakhs
Audit reports and balance sheet for last 3 years
MSME certificate / company registration certificate
Non-Blacklist document on ₹100 stamp paper
Character certificate (not older than 6 months)
Last 3 years ITR (2021-22, 2022-23, 2023-24)
Land border declaration
ISO 9001-2015 certification
Up-to-date GST/3B for last 6 months
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid on sanitary napkins vending machine tender in Saran Bihar 2026?
Bidders must submit GST registration, Aadhaar, PAN, canceled cheque, and MSME certificate along with last 3 years ITR and audit reports. Ensure ISO 9001-2015 certification, disclose ₹50 Lakh turnover, and provide ₹20 Lakh+ similar work order. Adhere to the 25% quantity option and delivery calculations.
What documents are required for this panchayati raj procurement in Bihar?
Essential documents include GST3B for last 6 months, PAN, Aadhaar, MSME/Company registration, character certificate, balance sheets, ITRs (3 years), non-blacklist on ₹100 stamp paper, and ISO 9001-2015 certification; also provide similar work orders of ₹20 Lakh min.
What are the technical specifications for the incinerator with smoke control unit?
No explicit technical specs published; bidders should demonstrate compliance via ISO 9001-2015, and provide product conformity to standard sanitation equipment norms. Ensure credible manufacturer warranty and after-sales support with OEM authorization if applicable.
What is the eligible turnover requirement for bidders in this Bihar tender?
Bidders must have a minimum annual turnover of ₹50 Lakh to qualify, supported by financial statements and last 3 years ITRs. This demonstrates stability for supply of vending machines and incinerator units within Saran district.
How is delivery time determined under the option clause in this tender?
Delivery time adjusts using: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend the period to accommodate the extended quantity while maintaining contract rates.
What is required to prove non-blacklisting for this procurement?
Submit a Non-Blacklist document on a ₹100 stamp paper, accompanied by a declaration of absence of blacklisting. This is mandatory to participate and must be current at bid submission.
What are the key eligibility criteria for MSME status in this tender?
Provide MSME certificate or company registration, valid GST, and evidence of similar work orders totaling at least ₹20 Lakh. Also ensure ISO 9001-2015 and purchase history demonstrating capacity to supply in public sanitation projects.
When will the supplier need to fulfill payment terms for this bid?
Payment terms are not specified; bidders should anticipate standard government terms and confirm during bid submission. Ensure that delivery timelines align with the last order date and acceptance criteria documented in the contract.