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NTPC Limited Time Attendance System Procurement Raigarh Chhattisgarh 12 smart machines + 5 year AMC 2026

Bid Publish Date

24-Jan-2026, 4:38 pm

Bid End Date

14-Feb-2026, 5:00 pm

Location

RAIGARH , CHHATTISGARH

Progress

Issue24-Jan-2026, 4:38 pm
AwardPending
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Quantity

37

Category

Procurement of 12nos. smart time attendance machine with 05 years AMC for TLCMP

Bid Type

Two Packet Bid

Key Highlights

  • • Biometric time attendance system with APP integration required
  • • 12 units specified with 5-year AMC
  • • Delivery/option clause allows 25% quantity variation
  • • Invoices must be issued in the consignee’s name with their GSTIN
  • • Documents for bid include PAN, GSTIN, cancelled cheque, and EFT mandate
  • • Agent/bidder restrictions: single principal/agent representation rules
  • • Scope includes Supply, Installation, Testing and Commissioning
  • • Geographic focus: Raigarh, Chhattisgarh

Tender Overview

NTPC Limited seeks to procure 12 smart time attendance machines with a 5-year AMC for TLCMP, including biometric ID system, APP integration, installation, and ongoing AMC. Location: Raigarh, Chhattisgarh (496001). Scope covers Supply, Installation, Testing and Commissioning with a single consolidated bid price. The tender references an option clause allowing quantity variations up to 25% during placement and currency of contract. The terms demand vendor alignment with invoicing in the consignee’s GST registration and standard vendor code creation requirements. This procurement targets reliable biometric access control and time management for plant operations with long-term maintenance support.

Technical Specifications & Requirements

  • Item: 12 smart time attendance machines with 5-year AMC for TLCMP
  • Scope: Supply, Installation, Testing and Commissioning of Time Attendance System
  • Integration: Biometric ID system and APP installation and ongoing support
  • Delivery/Contract options: Quantity adjustments permitted up to 25%, extended delivery time calculations with minimum 30 days
  • Invoices: Must be raised in the consignee name with their GSTIN; vendor code creation required
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; ATC clauses govern agent representation and bid submissions

Terms, Conditions & Eligibility

  • EMD: Not disclosed in data; bidders must comply with standard EMD procedures per NTPC policy
  • Delivery timeline: Delivery schedule linked to last date of original delivery order; option-driven extensions considered
  • Payment terms: Not specified; invoices must reflect consignee GSTIN and name
  • Bid compliance: Vendor code creation documents required (PAN, GSTIN, cancelled cheque, EFT mandate)
  • Representations: Only one bid per principal or authorized Indian agent; agent exclusivity conditions apply
  • Warranty/AMC: 5-year AMC paired with 12 biometric units; scope includes ongoing maintenance

Key Specifications

  • 12 smart time attendance machines

  • 5-year AMC

  • Biometric ID system integration

  • APP installation and time attendance software

  • Supply, Installation, Testing and Commissioning

  • Invoice in consignee name with GSTIN

  • Option clause enabling ±25% quantity variation

Terms & Conditions

  • Option clause permits 25% quantity increase/decrease

  • Invoices must be in consignee name with GSTIN

  • Delivery period tied to last date of original order with extension rules

Important Clauses

Payment Terms

Not specified in data; invoices must reflect consignee GSTIN and name

Delivery Schedule

Delivery timing linked to the original delivery order; extended time allowed under option clause

Penalties/Liquidated Damages

Not disclosed in provided terms; standard NTPC LD terms may apply

Bidder Eligibility

  • Must comply with vendor code creation: PAN, GSTIN, EFT mandate

  • Single bid from principal or authorized Indian agent; no multiple bids for same principal

  • Experience in supplying biometric/time attendance systems preferred

Documents 8

GeM-Bidding-8821052.pdf

Main Document

Other Documents

OTHER

Technical Specification/Buyer Specification Document

TECHNICAL

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN Card

2

GSTIN certificate

3

Cancelled cheque

4

EFT mandate certified by bank

5

Experience certificates (if applicable)

6

Technical bid documents (compliance notes, installation plan)

7

OEM authorizations or proof of authorization (if bidding on behalf)

Frequently Asked Questions

Key insights about CHHATTISGARH tender market

How to bid for the NTPC Raigarh biometric attendance tender 2026?

Bidders should prepare PAN, GSTIN, cancelled cheque, and EFT mandate; ensure vendor code creation; submit 12 smart time attendance units with 5-year AMC, covering installation, testing, commissioning, and APP integration. The bid may allow ±25% quantity variation; invoices must be in consignee name with GSTIN.

What documents are required for NTPC time attendance tender in Raigarh?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, and any OEM authorizations. Also provide technical bid with installation plan, and experience certificates if available. Ensure all documents align with consignee GSTIN invoicing requirements.

What is the scope of supply for the Raigarh time attendance contract?

Scope includes Supply, Installation, Testing and Commissioning of 12 smart time attendance machines with integrated biometric ID system and APP, plus 5-year AMC support. Vendor must provide end-to-end service from procurement to deployment and maintenance.

When can quantity variations occur for this NTPC tender in Raigarh?

The option clause allows an increase or decrease up to 25% of bid quantity at contract placement and during currency at contracted rates; minimum extension time is governed by a calculated formula with a 30-day floor.

What are the payment considerations for the Raigarh biometrics tender?

Payment terms are not explicitly stated; ensure invoices are raised in the consignee name with their GSTIN. Prepare for standard NTPC procurement practices, including verification of installation and AMC deliverables before final payment.

What installation responsibilities accompany the 12 smart time clocks?

Responsibilities include on-site installation, configuration of biometric IDs, APP integration, testing, commissioning, and handover. The AMC covers five years of ongoing maintenance, with service response aligned to contractual SLAs.

Are OEM authorizations required for bidding on behalf of principals?

Yes. The terms prohibit multiple bids for the same principal; at minimum, provide OEM authorization or proof of representation. If bidding through an agent, ensure compliance with single-representative rules and proper agency documentation.

What is the geographical scope for this NTPC Raigarh bid?

Tenders focus on the Raigarh location in Chhattisgarh (postal code 496001). Bidders should ensure delivery, installation, and AMC services are available within or to Raigarh plant facilities, with invoicing reflecting the consignee in this location.