Employees State Insurance Corporation Dental Equipment Tender Surat Gujarat - Dental Chair X-Ray RVG Endomotor 2026
Progress
Tender Overview
Employees State Insurance Corporation invites bids for procurement of dental equipment including Dental Chair, Dental X-Ray Machine, Dental RVG Unit, and Dental Endomotor at Surat, Gujarat (394101). The bid security/E-MD is ₹1,740. The contract includes an option clause allowing up to 25% quantity variation at contracted rates. Bidders must ensure presence of a functional service centre within the state for carry-in warranty, or establish one within 30 days of award. The tender emphasizes dedicated toll-free service support and an escalation matrix. No BOQ items are listed, indicating a broader equipment package rather than itemized quantities in the extract. The procurement aims to equip ESIC facilities in Gujarat with standard dental imaging and operative instruments aligned to the organization’s clinical needs and service commitments.
Technical Specifications & Requirements
- Product categories: Dental Chair, Dental X-Ray Machine, Dental RVG Unit, Dental Endomotor (Q2/Q3 classifications)
- Quantity: Not specified in BOQ; subject to 25% option clause during contract and currency delivery windows
- Standards & compliance: Not specified in the provided data; bidders should assume standard dental equipment norms and OEM certifications
- Service requirements: Functional State-wide service centre in Gujarat or establishment within 30 days post-award; dedicated toll-free service number; Escalation Matrix for service support
- Delivery scope: Based on contract delivery schedule with option-driven adjustments; base delivery timeline not disclosed
- Warranty/after-sales: On-site warranty or carry-in warranty terms must be clarified in bid; service availability is a critical evaluation criterion
Terms, Conditions & Eligibility
- EMD: ₹1,740 (as per tender data)
- Quantity variation: Up to 25% increase/decrease at contracted rates; delivery timeline adjusts proportionally with minimum 30 days
- Service centres: Must have in-state functional service centre; if not, establishment within 30 days of award; payment contingent on documentary evidence of service capability
- Service support: Dedicated toll-free telephone and escalation matrix required
- Documentation: Bidders must align with ATC terms; no explicit BOQ items listed in excerpt; ensure compliance with standard ESIC procurement terms
Key Specifications
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Product/service names: Dental Chair, Dental X-Ray Machine, Dental RVG Unit, Dental Endomotor
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Quantities: Not specified in BOQ; subject to 25% variation
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EMD: ₹1,740
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Experience: Prior procurement of dental equipment expected by bidders
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Quality/Compliance: Not explicitly stated; assume standard OEM certifications and safety compliance
Terms & Conditions
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Option Clause allows ±25% quantity variation at contracted rates
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Functional service centre required in Gujarat; establishment within 30 days if absent
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Dedicated toll-free service number and escalation matrix must be provided
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EMD amounts and delivery timelines referenced but specific schedules not provided
Important Clauses
Payment Terms
Payment to be released upon submission of service evidence; terms not fully disclosed in excerpt
Delivery Schedule
Delivery period linked to original delivery order; extended period calculation applies for additional quantity
Penalties/Liquidated Damages
Not specified in excerpt; ensure bidders review ATC for penalty provisions
Bidder Eligibility
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Must supply dental chairs and imaging equipment or OEM-backed products
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Demonstrate functional service capability within Gujarat or ability to establish promptly
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Adhere to ESIC terms including 25% quantity variation and delivery discipline
Tender Data
Bid Details
Quantity
4
Category
Dental Chair
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
43
OEM Avg. Turnover
34
Past Performance
80 %
Warranty Period
15 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Dental Chair (Q2) , Dental X - Ray Machine (V2) (Q2) , Dental RadioVisioGraphy (RVG) Unit (V2) (Q2) , DENTAL ENDOMOTOR (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
62
Pre-Bid & Qualification
Pre-Bid Date
26-10-2026 12:00:00
Pre-Bid Venue
Pre-bid meeting details: Prebid will start at mentioned time. Committee shall wait till 20 minutes from start of Pre-bid. Pre-bid shall be held in hybrid mode, Offline venue- Office of Dean, ESIC Hospital Surat, Nr New Civil Hospital, MAjura Gate, Surat and Online Venue - Google Meet https://meet.google.com/eff-ipmh-hps
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Surat
Delivery Pincodes
395001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dalipa Ram Kumawat | 395001,ESIC Hospital Surat, Majuragate, Near New Civil Hospital, Surat, Gujarat | Surat | Gujarat | 395001 | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9991411.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for relevant dental equipment supply
Financial statements or turnover evidence
EMD payment receipt
Technical bid documents
OEM authorization or channel partner agreement
Service centre establishment proof or plan
Contractual compliance with escalation matrix and toll-free support
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the ESIC Surat dental equipment tender 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹1,740, and OEM authorizations. Ensure a functional Gujarat service centre or plan establishment within 30 days of award, along with a dedicated toll-free support line and escalation matrix.
What documents are required for ESIC dental equipment tender in Surat?
Required documents include GST registration, PAN, experience certificates for dental equipment, financial statements, EMD payment proof, technical bid, OEM authorization, and service centre establishment proof or plan to set up within 30 days of award.
What is the EMD amount for ESIC dental equipment procurement in Gujarat?
The EMD amount is ₹1,740. Bid submissions must include EMD payment receipt; ensure alignment with tender ATC terms for eligibility and bid validity period.
Are there any quantity variation rules for ESIC Surat procurement?
Yes, there is an option clause allowing up to 25% increase or decrease in quantity at contracted rates, with delivery timelines adjusted proportionally and a minimum extension of 30 days.
What delivery and service requirements are specified for ESIC dental equipment?
Bidders must provide a functional service centre in Gujarat or establish one within 30 days post award, plus a dedicated toll-free service number and an escalation matrix for timely support.
What standards or certifications are expected for dental equipment bids?
While explicit standards are not listed in the excerpt, bidders should ensure OEM certifications and standard safety/compliance for dental equipment; verify ISI/ISO where applicable in the full ATC.
When is the tender delivery period and how are extensions handled?
Delivery periods start from the last date of the original delivery order; if option clause is exercised, additional time = (Increase quantity ÷ Original quantity) × Original delivery period, min 30 days, potentially extending to the original period.
What is the scope of equipment covered by this ESIC Surat tender?
The scope includes Dental Chair, Dental X-Ray Machine, Dental RVG Unit, and Dental Endomotor for ESIC facilities in Surat, with no BOQ items specified in the excerpt and a focus on service capability and post-sale support.